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HomeMy WebLinkAboutItem 20 - Minutes ���� � �o _ STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 2nd day of September, 2008 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Pro Tem Wilbanks called the meeting to order at 7:05 p.m. ITEM 1. EXECUTIVE SESSION Mayor Pro Tem Wilbanks announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Wilbanks asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551 .087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. � 09/02/08 ADJOURNMENT Council Member Spencer, seconded by Councii Member Coy, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of September, 2008. APPROVED: William D. Tate Mayor ATT�EST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of September, 2008 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary ��;_ CALL TO ORDER Mayor Pro Tem Wilbanks called the meeting to order at 7:30 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Pro Tem Wilbanks delivered the Invocation and led the Pledge of Allegiance ITEM 1. PUBLIC HEARING, FISCAL YEAR 2008-2009 BUDGET Mayor Pro Tem Wilbanks declared the public hearing open. City Manager Bruno Rumbelow presented the proposed budget for Fiscal Year 2008-2009 (FY2009) noting the budget proposal responds to the Council's priorities and represents a continuing commitment to prudent fiscal management while providing essential services to the community. Mr. Rumbelow stated the service levels would remain consistent and there would not be any increase in utility rates. He stated that the proposed tax rate for FY2009 is $0.350092 per $100.00 valuation reduced from last year's rate of$.3625. Mr. Rumbelow noted that the budget includes funding for pay raises for employees with a 4% pay scale adjustment 09/02/08 to keep our pay scales at the 50th percentile; 3% merit increases for eligible employees on the merit pay plan; and, 5% for eligible employees on the public safety step plan. Mr. Rumbelow reviewed highlights from the various funds. The budget contains fund expenditures in the following amounts: General Fund $52,847,569 Utility Enterprise Fund 20,615,391 Debt Service Fund 12,502,332 Convention & Visitors Bureau Fund 18,662,024 Lake Enterprise Fund 3,070,435 Streets & Drainage Capital Projects 1,921,990 Permanent Street Maintenance Fund 1,380,000 General Permanent Capital Maintenance Fund 819,000 Utility Permanent Capital Maintenance Fund 750,000 Stormwater Drainage Fund 1,389,831 Lake Parks Fund 837,568 Water and Wastewater System Capital Projects 308,066 4B Fund 8,767,871 Crime Control & Prevention District Fund 12,271,735 Community Quality of Life Fund 10,550,000 Buildings & Facilities Capital Projects 5,612,000 Traffic Improvements Capital Projects 548,999 Capital Equipment Acquisitions 4,114,817 He stated that the ending fund balance is projected at $9,394,493 that represents 22% of total budgeted expenditures. He stated that the first Quality of Life Projects for Fiscal Year 2009 would be the outdoor warning system and the Oak Grove Ballfield renovation. Other projects would be reviewed after February, 2009, as the sales tax reports from the State are received approximately two months after the fact. Mayor Pro Tem Wilbanks invited guests present to comment regarding the proposed budget. No one wished to speak and there was no correspondence to report. Council Member Stewart, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate Mayor Pro Tem Wilbanks announced that action on the proposed budget will be taken at the September 16, 2008 City Council meeting. 2 09/02/08 ITEM 2. RESOLUTIONS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND HOME PROGRAM WITH TARRANT COUNTY Deputy Director of Public Works Stan Laster recommended approvai of a resolution forming a Joint Administrative Agreement between the City of Grapevine and Tarrant County for administration of the Community Development Block Grant program for the three year program period of Fiscal Year 09, Fiscal Year 10 and Fiscal Year 11. He also recommended approval of a resolution forming a HOME Consortium between the City of Grapevine and Tarrant County for participation in Tarrant County's Home Investment Partnership Program for the three year program period of Fiscal Year 09, Fiscal Year 10 and Fiscal Year 11. Tarrant County will continue to provide all administrative services for these two programs as were provided under the Urban County program. It is anticipated there will be an increase in funding for the City in Fiscal Years 2009-11. Motion by Council Member Spencer, seconded by Council Member Coy, to approve the resolution for the administration of the Community Development Block Grant program as recommended prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate RESOLUTION NO. 2008-31 -0rt� A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS, FORMING A JOINT ADMINSITRATIVE AGREEMENT BETWEEN THE CITY OF GRAPEVINE, A DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) METROPOLITAN CITY DESIGNATED AS A DIRECT ENTITLEMENT CITY, AND TARRANT COUNTY FOR ADMINISTRATION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR THE THREE PROGRAM YEAR PERIOD, FISCAL YEAR 2009 THROUGH 2011, SUBJECT TO THE JOINT ADMINISTRATIVE AGREEMENT ATTACHED AND PROVIDING AN EFFECTIVE DATE Motion by Council Member Freed, seconded by Council Member Lease to approve the resolution for the HOME Consortium as recommended prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate 3 09/02/08 RESOLUTION NO. 2008-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, FORMING A HOME CONSORTIUM BETWEEN THE CITY OF GRAPEVINE, A DESIGNATED DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) METROPOLITAN CITY, AND TARRANT COUNTY FOR PARTICIPATION IN TARRANT COUNTY'S HOME INVESTMENT PARTNERSHIP PROGRAM FOR THE THREE PROGRAM YEAR PERIOD, FISCAL YEAR 2009 THROUGH 2011, SUBJECT TO THE JOINT GRANT AGREEMENT ATTACHED (ATTACHMENT "A") AND PROVIDING AN EFFECTIVE DATE ITEM 3. OAK GROVE BALLFIELD COMPLEX CHANGE ORDER NO. 2 Parks & Recreation Director poug Evans recommended approval of Oak Grove Balifield Complex Change Order No. 2 for the irrigation pumping system in the amount of $833,935.48. The construction contractor is Workman Commercial Construction. There will be a significant cost savings in using raw water versus using treated for the irrigation of the turf on the ballfields, soccer and softball complexes. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Bass Pro Drive Proiect Geotechnical Services Amendment No 1 Public Works Director recommended approval of ratifying a contract for Bass Pro Drive Project Geotechnical Services with HVJ Associates in the amount of $14,500.00 and authorizing Amendment No. 1 to the contract in an amount not to exceed $6,500.00. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: 4 09/02/08 Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy t Nays: None Absent: Tate Item 5. Ordinance, Abandon Right of Wav Pool Road Public Works Director recommended approval of an ordinance abandoning a 10 foot wide strip of Pool Road right of way along the western property line of Lot 30, Block 1, Woodcrest Estates addition and authorization forthe City Managerto execute a Quit Claim Deed to the abutting property owner. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate ORDINANCE NO. 2008-43 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A SEGMENT OF POOL ROAD RIGHT OF WAY IN THE CITY ,� OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED AND PROVIDING AN EFFECTIVE DATE Item 6. Resolution, Declarinq Certain Property Surplus and/or Salvaqe Administrative Services Director recommended approval of a resolution declaring certain property surplus and/or salvage and authorization for their sale through public auction. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate RESOLUTION NO. 2008-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE 5 09/02/08 Item 7. Award Bid 308-2008 Pipe, Pipe Fittings and Accessories Annual Contract Public Works Director recommended approval of the award of Bid 308-2008 Pipe, Pipe Fittings and Accessories Annual Contract to HD Supply, Metro Valve & Pipe, Mainline Supple, Municipal Waterworks and Ferguson Waterworks. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate Item 8. Authorize Purchase of Trailer Mounted Generator Public Works Director recommended approval of the purchase of a trailer Mounted Generator set from Cummings Southern Plains, LLC in the amount of$70,551.00. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate Item 9. Consideration of Minutes City Secretary recommended approval of the minutes of the August 12, 18 and 19, 2008 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate ADJOURNMENT Council Member Spencer, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate 6 09/02/08 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, � TEXAS on this the 16th day of September, 2008. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary -� ��.. 7