HomeMy WebLinkAboutItem 17 - Aggregate Materials ���� � �
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER ��
MEETING DATE: AUGUST 19, 2008
SUBJECT: AWARD OF ANNUAL CONTRACT RENEWAL OF BID 291-2007
FOR VARIOUS AGGREGATE MATERIALS
RECOMMENDATION:
City Council to consider an annual contract renewal to TXI, Inc., Hanson Aggregates and
Top Way Properties for various aggregate materials. Annual expenditures will be limited
to the budgeted amount for this service.
FUNDING SOURCE:
Funds will be limited to the budgeted amount for the following accounts 325-48899-415-
06-0008 (Lease Fund/Capital Equipment Plan/Infrastructure/New Streets), 210-42205-
340-2 (Lake Enterprise Fund/ Grounds Maintenance/ Course Maintenance) and 100-
42205-312-3 (General Fund/ Parks Maintenance/ Chemical Supplies).
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on June 17, 2007 and June 24, 2007. The bid was opened
publicly on June 29, 2007.
The purpose of this bid was to establish annual fixed pricing for various types of
aggregate materials required on an as-needed basis by the Street Division and Parks
Department. Bids were sent to eleven contractors. Four contractors responded.
This bid requested fixed annual pricing (delivered and picked up) for 26 types of
aggregate material. Of the four vendors that responded to the bid, three offered pricing
as requested for both a delivered and picked up price. One vendor offered only delivered
pricing and that vendor was only low on two of the 26 items.
To insure the availability of supply, Staff recommended awarding primary contracts to
the lowest bids received for each item where both a delivered and picked up price was
bid. In addition, Staff recommended awarding secondary contracts to the vendors that
were second low bid.
�,Y.
Council initially approved contracts with TXI, inc., Hanson Aggregates and Top Way
Properties on July 17, 2007. The contracts were for an initial one-year period with
options to renew for four additional one-year periods. If renewed, this would be the first
one-year renewal period.
All vendors have provided this service in the past with satisfactory results and agreed to
renew the contract. Due to the rapid acceleration of fuel cost and raw materials TXI, Inc
has requested a 14% increase in cost and Hanson Aggregates has requested a 9%
increase in cost. Top Way Properties has agreed to renew the contract with no
additional cost increase on two items and seven items were dropped from the contract
per the request from the Parks Department due to a change in material used. A
breakdown of the increase in pricing is attached for review.
Staff recommends renewal of contracts to TXI, Inc., Hanson Aggregates and Top Way
Properties for the items that each were low bid on as primary suppliers.
GR
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Aggregate Materials - Sand
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��t � � £� � � � . .:s
y .: Aggregate�Materiats t�Sand :.^ Tx� Top Way Hanson
2007108 2008/09 2007/08 2008/09 2007/08 2008/09
Description Price Price Price Price Price Price
Manafactured Sand for De-Icing - Delivered $13.34 $15.54 .
_
Manafactured Sand for De-Icing - Picked Up $5.25 $5.50
_ :-
Pea Gravei - Delivered $17.28 $25.04
_ _
Pea Gravel- Picked Up $10.00 $16.00
Concrete Sand - Delviered $17.53 $21.04
Concrete Sand - Picked U $10.25 $12.00 _
_ _
. _ - _
3/4" Crushed Limestone- Delivered $17.84 $20.04
_
3/4" Crushed Limestone- Picked Up $9.75 $10.00
Unwashed Cushion Sand - Delivered $13.28 $15.04 ._
Unwashed Cushion Sand - Picked Up $6.00 $6.00
1"Washed Limestone- Delivered $18.09 $20.04
_ _. _ _
1"Washed Limestone- Picked Up $10.00 $10.00 - �
Rap Rock 2"to 5" - Delivered $17.09 $19.04 ,
_ _
Rap Rock 2"to 5" - Picked Up $9.00 $9.00
Sandy Loam Top Soil - Delivered , � � $21.50 $21.50 , .
Sandy Loam Top Soil- Picked Up __ '� $11.50 $11.50 ^,
Clay/Sand Mixture- Delivered $55.00 n/a ,
Clay/Sand Mixture- Picked Up _ $45.00 n/a
.
Baseball Clay- Delivered $55.00 n/a
.. _ _ _ ;
Baseball Clay- Picked Up - $45.00 n/a
Baseball Ciay (Screened) - Delivered " _ _ $55.00 n/a .
Baseball Clay(Screened) - Picked Up ° _ _ , $45.00 n/a
Flexible Base- Delivered . ` __ ; $13.65 $16.05
Flexible Base- Picked Up __. _ . $6.00 $6.50
Rap Rock 6"to 8" - Delivered ; _ � $17.65 $19.65
Rap Rock 6"to 8" - Picked Up � ` �. , $10.00 $10.00
A-$174.70 �>� $204:28 y�,$333;00 '`".:$33.00 " - $47.30 .;::$52.20
14.0% 0.0% 9.0%