HomeMy WebLinkAboutItem 09 - Groupwise and Network Software ;���;� �:` ._____ �
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
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FROM: BRUNO RUMBELOW, CITY MANAGER �
MEETING DATE: AUGUST 5, 2008
SUBJECT: PURCHASE OF A MAINTENANCE AGREEMENT COVERING
GROUPWISE AND NETWORK SOFTWARE
RECOMMENDATION:
City Council to consider approval to establish a maintenance contract with SHI
Government Solutions, Inc. covering various netwark software licenses. The total cost of
this agreement is not to exceed $30,708.26
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-44540-101-2 (General
Fund/Professional Services/Technology).
BACKGROUND:
This purchase will be made in accordance with a contract established through the State
of Texas Department of Information Resources (contract # DIR-SDD-198). Contract
° purchases through DIR are authorized under Texas Government Code, Chapter 2054,
Subchapter 2054.0565 (b) that states, "A political subdivision that purchases an item or
service using a contract under this section satisfies any other law requiring the political
subdivision to seek competitive bids for that item or service".
This request is for the purchase of maintenance contracts to support the current
software modules that operate as part of the City's computer networking system. The
maintenance contract will cover maintenance on Novell, GroupWise and Suse Linux
software. Prior contracts have been for a 12 month period from September 1 through
August 31. In order to simplify the accounting process and correspond with the start of
each budget year, this request is for a 13 month period from September 1, 2008 through
September 30, 2009. At the end of this agreement, the new contract will be for 12
months and start with the next budget year. SHI Government Solutions, Inc. is the sole
DIR contractor for Novell software maintenance. The following items are covered under
this agreement:
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July 31,2008 (9:29AM)
535 Ea. Novell Open Enterprise Server $13,332.20
594 Ea. GroupWise 7 plus Mobile Server $12,224.52
103 Ea. GroupWise WebAccess $ 558.26
16 Ea. Suse Linux Enterprise Server $ 4,593.28
Total (13 Month Period)..................... $30,708.26
Staff recommends approvai to purchase the maintenance contract through the Texas
Department of Information Resources contract with SHI Government Solutions, Inc. in
the total annual amount of $30,708.26.
CD
July 31, 2008 (9:29AM)