HomeMy WebLinkAboutItem 10 - Street Paving Fabric �9�,�.i� �^L /�
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MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
`� FROM: BRUNO RUMBELOW, CITY MANAGER ��
MEETING DATE: AUGUST 5, 2008
SUBJECT: CONTRACT RENEWAL OF BID NUMBER 258-2006 FOR
STREET PAVING FABRIC
RECOMMENDATION:
City Council to consider renewai of a contract to Lone Star Products, Inc. as primary
contractor and reject the renewal of a contract to White Cap Construction Supply as
secondary contractor to establish an annual contract for paving fabric. Annual purchases
will be limited to the budgeted amount for this product. The bid tabulation is attached for
review.
FUNDING SOURCE:
Funds are available in account 325-48899-415-06-0008 Lease Fund/ Capital Equipment
Plan/ Infrastructure / New Streets in the amount of$50,000.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on March 9, 2006 and March 16, 2006.
The purpose of this bid was to establish annual contract pricing for street paving fabric
required on an as needed basis by the Street Division. Bids were issued to six vendors
with two vendors responding. Council initially approved contracts with Lone Star
Products as primary supplier and Texas Contractors Supply (now known as White Cap
Construction Supply) as secondary supplier on April 18, 2006. The bid requested fixed
annual pricing for two widths of paving fabric. The two responding vendors, Lone Star
Products and Texas Contractors Supply, both met the requirements and specifications
listed in the bid. The bid was for an initial one-year period with an option to renew for
four additional one-year periods. If renewed, this would be the second one-year renewa�
period.
Lone Star Products has provided this service in the past with satisfactory results and has
agreed to renew the contract with a 9 % price increase due to the rising cost of
petroleum based products from which paving fabric is made. (See attached
� documentation.)
July 30, 2008 (4:55PM)
White Cap Construction Supply has agreed to renew the contract with a 31.8 % increase
due to increased material and freight cost. (See attached documentation.) In accordance
"`" with Local Government Code Chapter 271, Subchapter C, Section 271.060 (b), the
original contract price may not be increased by more than 25°/o.
Staff recommends renewal of a contract to Lone Star Products as primary vendor and
rejects the renewal of White Cap Construction Supply as secondary vendor for street
paving fabric.
GR
Jufy 30, 2008(4:55PM)
May. �. 201� 12:48PM Lone Star Froducts No. 5002 P, 2
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GEO PRODL'G"I`S, LLC MAN ES �:,�C:� �:.:���^�C,,,�;"�°` --�.,
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_�llit'L�lc yv UF Fi.�,'�'F�cFO coH�or�rs � r�d
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Re: City of Grapevine Contract •�258-2006 Street Paving Fabric
T}e�.r C7ary,
Lonestar Geo Products/Hanes Ge� Components has enjoyed a lUZ�gtime relationship with The City of
Grapevine. Hist�rically,we have been able to earn your#258 Street Pa��ng Fa�ric (;ontract while provitlir►g
the reliable custamer service that you deserve.
Unfurtanit�,the paving fabric product is made from a petrc�leum based product and its cost ha,5 increased
steadily in 20()3. I have attached our priee increase letter notitying nur valued custon�e.r of the 9% (nine}
pi-ice increase effective June 16°t, 20Q8. M�'
Jay V'onderhaar will he contacting you to disc�.�,ss the quantities avr�ilable prior ta the June I6th, 2008 price
increase."1'I�ank yo�a once�gain for your business and Iopk fonvard to consistez�tly a,�sisting you in all your
f'abric and erosion needs.
Plea,ye leel free to call me if you have any question at 4f�9-52�-0444 x13.
Reg�•cis,
Steve Ws�c•r.�k
Vice President of'Oreratian HGC -Texas
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_ .w:f�. � 4 .�..,�,..� �,.. ,.. f.a. . y�,.�.
7/17/2008
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,
C4NSTRUCT/�N SUPPLY
2037 East Lancaster
Fort Worth, TX 76103
City of Grapevine
Gary Roscher, Purchasing Coordinator
501 Shady Brook Drive
Room#108
Grapevine, TX 76099
Re: City of Grapevine Contract—258-2006 Street Paving Fabric
Dear Gary;
As per your request, we would like to renew the above referenced contract, with the
noted pricing adjustments and lead times. These pricing adjustments are necessary due to
increased material and freight costs from the product manufacturer. Also,please note that
there is an approximate lead time of 1 Q working days, after receipt of the order.
1. Street Paving Fabric (Mirapave MPV 400) 150"width(12.5'wide x 360' long)
New price.........$.65 per sq.yd/$325.00 per roll(1 roll = 500 sq. yd.)
Old price..........$.443 per sq.yd/$221.SO per roll (1 roll = 500 sq. yd.)
2. Street Paving Fabric, 162"width is no longer available from manufacturer.
Note: The above quoted New Price reflects an approximate 31.85% increase over
the Old Price.
Thank you for considering White Cap for your material needs. We value our long
standing relationship as Texas Contractor's Supply and look forward to serving your
future needs as White Cap Construction Supply.
Sincerely,
<
_ �
��
Mike Miller
Account Manager
817-401-0501
mikemiller@whitecap.net
Phone 817 332-4117
Fax 817 429-2852
Street Paving Fabric
�.
`°Percent`
2007 2008 Increase :`
Lone Star Products
Street Pavin Fabric S . Yard $0.425 $0.464 9%
White Cap Construction
Street Pavin Fabric Sq. Yard $0.443 $0.650 31.8%
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