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Home My WebLink AboutItem 01 - Budget BUDGET PRIORITY DISCUSSION WITH MAYOR AND CITY COUNCIL MONDAY- JULY 21, 2008 5:15 P.M. The agenda for Monday night is as follows: 1. Review of `08 Budget performance and recommended items to be purchased through an amendment to the General and CCPD funds (pgs 1 and 2 of the handout) 2. Review proposed 2009 Budget Highlights (pgs 3-8 of the handout) 3. Council discussion of 2009 Priorities 4. Review of 2009 Budget Calendar 5. Other discussion 6. Adjournment - FY 2008 (CURRENT YEAR) BUDGET HIGHLIGHTS Generai Fund Revenue: Total estimated Revenue &Transfers: $52,903,702 - increase of$2.7 million (5.5%) over FY08 Budget - increase of$5.5 million (11%) over Prior Year Actual (FY07) Total estimated Sales Tax receipts: $23.3 million (44% of total revenue) - increase of$1.8 million (8.4%) over FY08 Budget - increase of$2.1 million (9.8%) over Prior Year Actual (FY07) Total estimated Mixed Beverage Tax receipts: $1.27 million - increase of$270k (27%) over FY08 Budget - increase of$142k (13%) over Prior Year Actual (FY07) Total estimated Charges for Services: $7.2 million, up $470k (7%) - Ambulance fees up $230k (21%) - Employee insurance contributions up $200k (6%) Total estimated Fines & Forfeitures: $2 million, up $328k (20%) - Municipal Court revenue up $310k Total estimated Miscellaneous Income: $1.1 million, up $600k (113%) - Interest income up $250k - Insurance subrogation & reimbursements up $210k General Fund Expenditures: Total estimated Expenditures & Transfers: $51,983,122 - increase of$1.5 million (3%) over FY08 Budget - increase of$5.9 million (13%) over Prior Year Actual (FY07) Total estimated Personnel costs: $22.1 million, down $841 k (-4%) Total estimated Motor Vehicle Fuel costs: $331 k, up $32k (11%) Estimated Henry Schein sales tax rebate: $985k on sales tax collections of$1.125 million - Net of$140,000 to the General Fund - 4B and CCPD funds collecting $562k each Total estimated Insurance costs: $7.4 million, up $238k (3%) Estimated transfer to Quality of Life Fund: $9,066,687 -- up $761,476 (9%) Ending Fund Balance: $8,983,415 (23%, in excess of requirement by $1.2 million) • FY 2008 (CURRENT YEARj BUDGET HIGHLIGHTS (cont.) FY09 Proposals approved for fundinq from Current Revenue: General Fund New office workstation @ City Hall for Parks & Rec $ 7,600 Replacement furniture for City Secretary's Office $ 2,000 Improvements to Cannon Elem gym for Parks & Rec $ 9,500 Equipment to restock reserve Fire apparatus $15,000 Traffic Warning System for Fire Station No. 5 $24,010 Dual-Gas A/C Refrigerant Reclaimer (Fleet) $ 7,600 Extra-heavy duty clamp type tire changer (Fleet) $ 9,500 Diagnostic truck & equipment DDR scanner (Fleet) $ 7,300 Automatic heavy service coolant recycler (Fleet) $ 6,200 Split system voltage electrical system analyzer (Fleet) $ 2,400 Heavy duty wheel balancer (Fleet) $ 6,000 Portable 10kw generator/welder (Fleet) $ 3,500 1" drive industrial duty impact $ 500 HD 16" 3-speed portable evaporative cooler fan (Fleet) $ 2,800 Stream Sampling Equipment for Public Works $ 7,848 Subtotal General Fund $111,758 Crime Control & Prevention Fund (CCPD) New Intoxilyzer Plus equipment $ 8,500 Replacement radars $27,000 Lighting system for patrol rifles $10,500 Veripic digital photo lab $35,000 Storage mezzanine $36,000 Interoperability radio upgrade $40,000 Replacement chairs in dispatch $ 6,000 Replacement color laser printer $ 6,500 Replacement microfiche machine $ 7,000 Replacement printer, typewriter & PC parts $ 5,800 Installation brackets for new patrol cars $ 3,275 Remote mount kits for new patrol car radios $ 2,100 Mobile computers for new patrol cars $42,000 Subtotal CCPD Fund $229,675 GRAND TOTAL $341,433 2 • FY 2009 PROPOSED BUDGET HIGHLIGHTS Property Tax Rate: $.3625 (no change) Includes Salary Market Adjustment of 4% (across the board) to maintain 50th Percentile 3% Merit/5% Step Increases on anniversary date to employees not topped out Includes 8 new positions: - Six Telecommunicators (General Fund) - Marketing Research Analyst (CVB) - Administrative Secretary (CVB) General Fund Revenue: Total proposed Revenue & Transfers: $53,180,279 - increase of$3 million (6%) over FY08 Budget - increase of$277k over FY08 Estimate Total Ad Valorem tax receipts budgeted at $7,435,015 - Current tax collections budgeted at actual receipts to date— no increase Total proposed Sales Tax receipts: $23.4 million (44% of total revenue) - increase of$1.9 million (8.8%) over FY08 Budget - increase of$100k over FY08 Estimate Total proposed Mixed Beverage Tax receipts: $1.3 million, up $300k (30%) Combined sum of Franchise Fees, Licenses & Permits, Charges for Services, and Intergovernmental revenues is proposed to increase by 2% (295,000) Total proposed Fines & Forfeitures: $2.06 million, up $400k (24%) - Electronic Ticket Writing projected to increase revenue by $108k in the first year General Fund Expenditures: Total proposed Expenditures & Transfers: $53,144,594 - increase of$3 million (6%) over FY08 Budget - increase of$1.16 million over FY08 Estimate Total proposed Personnel costs: $24.9 million, up $1.9 million (9%) over FY08 Budget - 4% Market Adjustment cost $920K (approx) - Merit/Step Increase cost $500k (approx) - Six additional Telecommunicator positions cost $315,357 Total proposed Motor Vehicle Fuel costs: $485k, up $186k (62%) over FY08 Budget - Up $154k (46%) over FY08 Estimate 3 • Total proposed Utilities costs: $2.2 million, up $248k (13%) over FY08 Budget Projected Henry Schein sales tax rebate: $1 million, with net of$143k to General Fund 4 • FY 2009 PROPOSED BUDGET HIGHLIGHTS (cont.) Total estimated Insurance costs: $7.8 million, up $700k (10%) - Health insurance claims up 6% - Property & Casualty coverage up 7% Operating Transfers Out: $2.2 million, up $344k (18%) - To Permanent Capital Maint (PCMF) $819k - To Permanent Street Maint (PSMF) $1.38 million Capital Equipment Acquisitions: $4,269,417 - Vehicle & Equipment Replacement Schedule $2,515,000 - Info. Tech. Replacement Schedule $ 298,000 - Departmental Technology Requests $ 159,500 - Departmental Equipment Requests $1,296,917 Capital Equipment Funding Sources: $4,269,417 - General Fund PAYG $1,688,450 - Utility Fund PAYG $ 337,807 - SDUS Fund PAYG $ 115,000 - Copier & Technology Replacement Fund $ 159,500 - Unallocated Interest Earnings $ 332,060 - Current Year (FY08) Funds $ 154,600 - Debt Issuance (Fire Apparatus) $1,210,000 3-Year term at 5% - Debt Issuance (CCPD Vehicle Replacements) $ 228,000 3-Year term at 5% - Debt Issuance (Golf Vehicle Replacements) $ 44,000 3-Year term at 5% 5 • FY 2009 PROPOSED BUDGET HIGHLIGHTS (cont.) Community Quality of Life Fund - Total life-to-date expenditures through 9/30/08: $3,755,632 - Projected transfers from General Fund at 9/30/08: $9,066,687 - Proposed transfers from General Fund in FY08/09: $6,000,000 Proposed FY 2009 Budget for Community Quality of Life Fund Pro,Lects: FY 2009 Oak Grove Ballfield Renovations $7,800,000 Total project cost is $11,230,097 Community Activities Center Expansion $600,000 Architectural fees only Opticom System $400,000 Additional $400,000 in FY10 Outdoor Warning Sirens $370,000 Automatic External Defibrillators $56,000 School Flashers Upgrade $50,000 Park Restroom Improvements $400,000 Park Facilities Parking Lot Improvements $350,000 Additional $350,000 in FY10 Traffic Signal Period Hardware $195,000 Patrol Car Defibrillators $66,000 Main Street Mesh Project $83,000 911 & Radio System Recorder $180,000 Total $10,550,000 6 � FY 2009 PROPOSED BUDGET HIGHLIGHTS (cont.) Utility Fund: - Proposed revenue of$19,927,893 is a decrease of$95k (-0.5%) from FY08 - Proposed expenditures of$20,464,930 is an increase of$618k (3%) from FY08 - FY09 ending fund balance is $7.2 million over requirement SDUS Fund: - Proposed revenue of$1,389,831 is a decrease of$7k (-0.5%) from FY08 - Proposed expenditures of$1,389,723 is a decrease of$769k (-36%) from FY08 - FY09 ending fund balance is $2.7 million over requirement CCPD Fund: - Proposed revenue of$11,766,016 is an increase of$456k (4%) from FY08 - Proposed expenditures of$11,766,016 is an increase of$341k from FY08 - FY09 ending fund balance is $1,058,014 Lake Enterprise �Golfl Fund: - Proposed revenue of$3,070,435 is a decrease of$100k (-3%) from FY08 - Proposed expenditures of$3,070,435 is a decrease of$100k (-3%) from FY08 - Proposed increase in cost of Gold Card from $50 to $68 (plus tax) - Proposed increase in Cart Fees of$1.50 for 18 holes and $.50 for 9 holes - Based on projection of 69,500 paid rounds 4B Fund: - Proposed revenue of$11,766,016 is an increase of$600k (5.3%) from FY08 - Proposed expenditures of$8,767,871 is an increase of$405k (4.8%) from FY08 - Projected payments to The "T" total $8,398,496 -- an increase of$373k (4.6%) - Payments to The "T" do not include sales tax revenue from Henry Schein - Projected FY09 reserve for economic development projects is $992,333 - Projected FY09 reserve for train station improvements is $6.5 million CVB Fund: - Proposed revenue of$18.2 million is an increase of$2.3 million (15%) from FY08 - Proposed expenditures of$18.8 million is an increase of$3.2 million (20%) - Occupancy taxes of$12.7 million is an increase of$2.3 million (22%) - Two additional positions proposed for FY09 total $133,712 - FY09 ending fund balance is $4,310,673 is $1.7 million over requirement Lake Parks Fund: - Proposed revenue of$893,610 is an increase of$140k (18%) from FY08 7 � - Proposed expenditures of$792,739 is an increase of$41 k (5%) from FY08 - FY09 revenue includes $107,360 in rental/lease income 8 � � �� T��.x �� r L � FINAL CITY OF GRAPEVINE FY 2008-09 BUDGET CALENDAR May 1 Thursday Budget Kickoff May 15 Thursday Receive Preliminary Tax Roll May 23 Friday Submission Deadline May 27- Tues-Fri Budget Office Review June 6 June 3 Tuesday CCPD Board meets to approve revisions to the budget adoption process June 9 Monday Budget package to CMO June 23-27 Mon-Fri Departmental Budget Hearings July 21 Monday Budget priority with Council (including Quality Of Life Projects) July 25 Friday Operating Budget submitted to City Council July 25 Friday Receive Certified Tax Roll from TAD Aug 1 Friday Deadline for Budget Submission (60 days prior to Oct. 1) August 4 Monday Regular City Council Budget Workshop Aug 5 Tuesday City Council Record vote on Proposed Tax Rate August 6 Wednesday Regular City Council Budget Workshop — (if necessarv) Aug 12 Tuesday Notice of Public Hearing on Tax Rate Aug 19 Tuesday First Public Hearing on Tax Rate Aug 21 Thursday Notice of Public Hearing on Operating and CCPD Budgets Aug 29 Friday Notice of Second Public Hearing on Tax Rate Sept 2 Tuesday CCPD Board holds Public Hearing on CCPD Budget Sept 2 Tuesday Public Hearing on Operating Budget and Second Public Hearing on Tax Rate Sept 2 Tuesday 4B Economic Development Board to Adopt FY09 Budget Sept 9 Tuesday Special CCPD Board Meeting to Adopt CCPD Budget Sept 9 Tuesday Special City Council Meeting to Adopt Operating Budget and Tax Rate Oct 1 Wednesday FY 2008-09 Begins Revised — 07/01/08 O:Budget2009:Proposed Budget Calendar