HomeMy WebLinkAboutItem 25 - On-Call Engineering Services MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 1, 2024
SUBJECT: APPROVAL OF THIRD AMENDMENT TO THE ON—CALL ENGINEERING
SERVICES CONTRACT AND APPROPRIATION ORDINANCE
RECOMMENDATION: City Council to consider the third amendment to the on-call engineering
services contract with Kimley-Horn and Associates and approval of an
ordinance appropriating the funds.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance, funds will be
available in the General Fund (various departments) Capital Project
Streets Fund, Utility Enterprise Fund and Storm Drainage Utility Fund in
an estimated amount of$250,000.
BACKGROUND: On September 7, 2021, City Council approved a contract with Kimley-
Horn and Associates to provide traffic engineering services on an on-call
basis in the amount of $100,000. This agreement was amended on
February 15, 2022 in the amount of $350,000 and March 7, 2023 in the
amount of$250,000.
City staff wishes to continue this effort with an additional $250,000 in
funding to provide design and support services for traffic engineering,
small-scale roadway, utility, and storm drainage projects.
Kimley-Horn and Associates has provided design services for several
years and is familiar with the City. Staff is satisfied with the quality of the
work and the responsiveness of this firm.
Staff recommends approval.
ORDINANCE NO. 2024-089
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS,AUTHORIZING THE APPROPRIATION
OF $250,000 IN THE CAPITAL PROJECT STREET FUND,
UTILITY ENTERPRISE CAPITAL FUND AND THE STORM
DRAINAGE UTILITY FUND; DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to enter into an on call
engineering services contract for street, utility, and drainage projects; and
WHEREAS, funding is available in the Capital Project Street Fund, Utility Enterprise
Capital Fund, and the Storm Drainage Utility Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1 . That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes $250,000 to be appropriated
from the Capital Project Street Fund, Utility Enterprise Capital Fund, and Storm Drainage
Utility Fund for the on-call contract for street and drainage projects.
Section 3. That a copy of the revised FY 2024-2025 Annual Budget document
shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase shall
be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 1st day of October, 2024.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2024-089 2