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HomeMy WebLinkAboutItem 27 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 17th day of September 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Monica Hotelling Vice Chair Beth Tiggelaar Member Traci Hutton Member Jason Parker Member Justin Roberts Member Kirby Kercheval Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Suzanne Le Assistant to the City Secretary CALL TO ORDER: City Council Chambers Item 1. Executive Session: Mayor Pro Tem Darlene Freed called the meeting to order at 7:00 p.m. Mayor Pro Tem Freed announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. City Council October 1, 2024 Page 2 B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:15 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation and Pledge of Allegiance Council Member Paul Slechta gave the invocation and led the Pledge of Allegiance. Mayor Tate declared the public hearing open. JOINT PUBLIC HEARINGS Mayor Tate moved Item 7 up on the agenda. Item 7. Conditional Use Permit CU24-36 (Grace Housing) Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to operate a nonprofit organization for supportive housing and an outdoor playground as part of a mentorship program with GRACE. The subject property is located at 421 East Worth Street and is currently zoned “R-7.5”, Single-Family Residential District. Marohnic stated that the applicant has submitted a request that the application be withdrawn from consideration by the Council and Commission. Staff recommended that the City Council and the Planning and Zoning Commission accept the applicant’s request to withdraw Conditional Use Permit CU24-36 and take any necessary action. City Council October 1, 2024 Page 3 Motion was made to approve the request to withdraw. Motion: Parker Second: Tiggelaar Ayes: Oliver, Roberts, Hotelling, Kercheval, Hutton, Parker and Tiggelaar Nays: None Approved: 7-0 Motion was made to approve the request to withdraw. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 3. Conditional Use Permit CU24-28 (Elmer’s HVAC and Plumbing) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to allow a plumbing repair company with outdoor storage of service vehicles. The subject property is located at 340 West Northwest Highway and is currently zoned “HC”, Highway Commercial District. Applicant Representative Tommy Mann with Winstead presented this item and answered questions from the Commission and Council. Erica Marohnic answered questions from the Commission. Bev Martin, 353 Banyon, Grapevine spoke of concerns from the previous owners and gave feedback to the new owners on this item Two letters of opposition within the 200-foot notification area were provided to the Commission and Council. Motion was made to close the public hearing. Motion: Tiggelaar Second: Hotelling Ayes: Oliver, Hotelling, Tiggelaar, Hutton, Parker, Roberts, and Kercheval Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal City Council October 1, 2024 Page 4 Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU24-29 and Special Use Permit SU24-03 (Great Wolf Lodge Entryway) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU23-37 (Ord. 2024- 009) to add a vestibule to the front entrance, remove two architectural features and add an outdoor adventure trail. This request is specifically to revise the main entry to include entry and exit lanes and barrier gates. The special use permit is to allow payment for parking. The subject property is located at 100 Great Wolf Lodge Drive and is currently zoned “CC”, Community Commercial District. Applicants, Kevin Carlson with Huitt-Zollars and Chris Dix with Amano McGann, presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Oliver, Hotelling, Tiggelaar, Hutton, Parker, Roberts, and Kercheval Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU24-34 (Vidorra) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU22-22 (Ord. 2022- 039) for a planned commercial center to allow the possession, storage, retail sales of on- and off- premise consumption of alcoholic beverages (beer, wine, and mixed beverages), outdoor dining, outdoor speakers and a 38-foot pole sign in conjunction with a restaurant. This request is specifically to modify the existing floor plan to relocate alcohol storage and City Council October 1, 2024 Page 5 revise exterior building elevations. The subject property is located at 700 West State Highway 114 and is currently zoned “HC”, Highway Commercial District. Applicant, James Faller with Milkshake Concepts presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Hotelling Second: Tiggelaar Ayes: Oliver, Hotelling, Tiggelaar, Hutton, Parker, Roberts, and Kercheval Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 6. Conditional Use Permit CU24-35 (Classic Chevrolet) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU21-24 (Ord. 2021- 055) for a planned commercial center for an automotive dealership with sales and repair of new and used vehicles. This request is specifically to add one freestanding Level 3 electric vehicle, EV, charging station to the existing car dealership. The subject property is located at 2501 William D Tate Avenue and is currently zoned “CC”, Community Commercial District. Applicants, T. Bently Durant with Chevrolet and David Blackwell with Fab-Crete presented this item and answered questions from the Commission and Council. Erica Marohnic answered questions from the Commission. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Hutton Ayes: Oliver, Hotelling, Tiggelaar, Hutton, Parker, Roberts, and Kercheval City Council October 1, 2024 Page 6 Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 8. Conditional Use Permit CU24-37 and Planned Development Overlay PD24-05 (Grapevine Faith Multipurpose Facility) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU19-25 (Ord. 2013- 33) to allow for a non-profit educational institution. This request is specifically to construct additional football field seating and an indoor multi-purpose facility. The applicant is also requesting a planned development overlay to deviate from but not limited to the maximum height from Section 15 of the Comprehensive Zoning Ordinance, No. 82-73. The subject property is located at 730 East Worth Street and is currently zoned “R-7.5”, Single-family District. Applicant, Dr. Smith with Faith Christian presented this item and answered questions from the Commission and Council. Five letters of support within the 200-foot notification area were provided to the Commission and Council. Three letters of support outside the 200-foot notification area were provided to the Commission and Council. Motion was made to close the public hearing. Motion: Hutton Second: Parker Ayes: Oliver, Hotelling, Tiggelaar, Hutton, Parker, and Roberts Nays: None Abstains: Kercheval Approved: 6-0-1 Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal City Council October 1, 2024 Page 7 Nays: None Approved: 7-0 Item 9. Special Use Permit SU24-02 (121 Community Church Recreation Area) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting to amend the existing planned commercial center and to request a special use permit to amend the previously approved site plan SU15-02 (Ord. 2015-021). This request is specifically for the construction of an outdoor pavilion, soccer field, and pickleball court to the east of the existing 121 Community Church building. The subject property is located at 2701 Ira E. Woods Avenue and is currently zoned “CC”, Community Commercial District. Eric Marohnic answered questions from Council. Applicants, Ross Sawyer with 121 Community Church and Chad Lewis with McCaslin Associates presented this item and answered questions from the Commission and Council. One letter of support within the 200-foot notification area was provided to the Commission and Council. Motion was made to close the public hearing. Motion: Hutton Second: Tiggelaar Ayes: Oliver, Hotelling, Tiggelaar, Hutton, Parker, Roberts, and Kercheval Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 10. CITIZEN COMMENTS No Speakers City Council October 1, 2024 Page 8 CITY COUNCIL PUBLIC HEARINGS AND RELATED ITEMS Mayor Tate declared the public hearing open. 11. City Council to conduct a public hearing relative to the Fiscal Year 2024-2025 annual operating budget. Jeff Strawn presented this item along with Item 12 and announced the total proposed annual operating budget for Fiscal Year 2024-2025 is $229,000,000 which is a 14% increase from the current year budget. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 12. Consider Ordinance No. 2024-077 adopting the Fiscal Year 2024-2025 City of Grapevine Annual Operating Budget. Jeff Strawn presented this item along with Item 11. Motion was made to approve Ordinance No. 2024-077 adopting the Fiscal Year 2024- 2025 City of Grapevine Annual Operating Budget. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-077 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025; PROVIDING FOR INTRA- AND INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE City Council October 1, 2024 Page 9 13. Consider Ordinance No. 2024-078 adopting an ad valorem tax rate of 0.241165 per $100 valuation for tax year 2024 and fiscal year 2025. Strawn stated that the rate was a no new revenue rate. Motion was made to approve Ordinance No. 2024-078 adopting the ad valorem tax rate of 0.241165 per $100 valuation for tax year 2024 and fiscal year 2025. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-078 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE FOR TAX YEAR 2024 LEVYING TAXES TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 14. Consider Resolution No. 2024-015 approving the Atmos RRM (Rate Review Mechanism) Tariff Settlement with Atmos Energy Mid-Tex. Assistant City Manager recommends approval. Assistant City Manager Jennifer Hibbs recommended approval of the resolution of the Atmos RRM (Rate Review Mechanism) Tariff Settlement. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council October 1, 2024 Page 10 Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2024-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE (“ACSC”) AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY’S 2024 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHMENT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; REQUIRING THE COMPANY TO REIMBURSE ACSC’S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND THE ACSC’S LEGAL COUNSEL. 15. Consider the annual maintenance renewal for INCODE, the municipal court software, with Tyler Technologies. Chief Financial Officer Jeff Strawn recommended approval of the renewal for INCODE, the municipal court software in an amount not to exceed $36,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 16. Consider the purchase of a Cisco C8500L router and equipment from ePlus Inc. Chief Information Officer Tessa Allberg recommended the purchase of a Cisco C8500L router and equipment for an amount not to exceed $52,330. City Council October 1, 2024 Page 11 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 17. Consider the renewal of an annual service contract for datacenter system and network administration with LEAF TCS. Chief Information Officer Tessa Allberg recommended the renewal of an annual service contract for datacenter system and network administration for an amount not to exceed $120,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 18. Consider the renewal of an enterprise agreement for Geographic Information System software with Esri, Inc. Chief Information Officer Tessa Allberg recommended the renewal of an enterprise agreement for Geographic Information System software for an amount not to exceed $56,700. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 19. Consider the renewal of an annual contract for Vector Solutions software with Target Solutions Learning, LLC. Fire Chief Darrell Brown recommended the renewal of an annual contract for Vector Solutions software for an amount not to exceed $18,663. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal City Council October 1, 2024 Page 12 Nays: None Approved: 7-0 20. Consider a firework permit for the Hello DMC, Dwyer Franchising Event at Glass Cactus on October 12, 2024, for Illumination Fireworks Partners, LP. Fire Chief Darrell Brown recommended a firework permit for the Hello DMC, Dwyer Franchising Event at Glass Cactus on October 12, 2024. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 21. Consider the purchase of fire record management software with Locality Media, Inc. Fire Chief Darrell Brown recommended the purchase of fire record management software for an amount not to exceed $43,520. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 22. Consider the purchase of on-site PPE cleaning, inspection and repair from Rocky Mountain PPE, LLC. Fire Chief Darrell Brown recommended the purchase of on-site PPE cleaning, inspection and repair for an amount not to exceed $33,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 23. Consider the renewal of a contract for third-party administrative services for the City's self-funded health plan with UMR. City Council October 1, 2024 Page 13 Human Resources Director Rachel Huitt recommended the renewal of a contract for third-party administrative services for the City's self-funded health plan in an estimated amount of $390,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 24. Consider the renewal of a contract for third-party administrative services for the City's self-funded dental plan with CIGNA. Human Resources Director Rachel Huitt recommended the renewal of a contract for third-party administrative services for the City's self-funded dental plan in an estimated annual amount of $36,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 25. Consider the renewal of an annual policy for property and casualty insurance coverage with Travelers Insurance. Human Resources Director Rachel Huitt recommended the renewal of an annual policy for property and casualty insurance coverage for an estimated amount of $2,100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 26. Consider the renewal of an annual policy for cyber liability insurance coverage with XL Insurance Company. Human Resources Director Rachel Huitt recommended the renewal of an annual policy for cyber liability insurance coverage for an estimated annual amount of $175,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council October 1, 2024 Page 14 Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 27. Consider an annual policy for Workers' Compensation insurance coverage with TML Risk Pool. Human Resources Director Rachel Huitt recommended an annual policy for Workers' Compensation insurance coverage for an estimated annual amount of $495,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 28. Consider an annual policy for Medical and RX Stop Loss Insurance. Human Resources Director Rachel Huitt recommended an annual policy for Medical and RX Stop Loss Insurance for an estimated amount of $1,016,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 29. Consider the renewal of a contract for diabetes reversal program with Virta Medical. Human Resources Director Rachel Huitt recommended the renewal of a contract for diabetes reversal program for an estimated annual amount of $35,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 30. Consider the renewal of an annual contract for portable restroom rental services with United Rentals, Inc. City Council October 1, 2024 Page 15 Parks and Recreation Director Chris Smith the renewal of an annual contract for portable restroom rental services for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 31. Consider a contract for annual racial profiling reporting, quarterly data analysis, Equal Employment Opportunity Program (EEOP) data collection with Del Carmen Consulting, LLC. Police Chief Mike Hamlin recommended a contract for annual racial profiling reporting, quarterly data analysis, Equal Employment Opportunity Program (EEOP) data collection for an amount not to exceed $128,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 32. Consider the purchase for recurring circuits for dispatch radio consoles with the Texas Department of Information Resources. Police Chief Mike Hamlin recommended the purchase for recurring circuits for dispatch radio consoles for an amount not to exceed $17,887. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 33. Consider the purchase of PowerDMS professional subscription renewal with PowerDMS. Police Chief Mike Hamlin recommended the purchase of PowerDMS professional subscription renewal for an amount not to exceed $17,929. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council October 1, 2024 Page 16 Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 34. Consider the renewal of the Crimes law enforcement computer software, licenses, system maintenance, and services from Sam Houston State University. Police Chief Mike Hamlin recommended the renewal of the Crimes law enforcement computer software, licenses, system maintenance, and services for an amount not to exceed $66,150. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 35. Consider the purchase of a 2024 Celltech multi-use cargo trailer from North Texas Trailers. Police Chief Mike Hamlin recommended the purchase of a 2024 Celltech multi-use cargo trailer for a total amount not to exceed $20,861. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 36. Consider the renewal of annual contracts for aggregate materials with Big Sandy Sand Company, Burnco Texas LLC, DFW Materials, Earth Haulers, Inc., Green Dream International LLC, Lowery Sand & Gravel Co. Inc. and Martin Marietta Inc. Public Works Director Bryan Beck recommended the renewal of annual contracts for aggregate materials for an annual estimated amount of $230,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 City Council October 1, 2024 Page 17 37. Consider the purchase of fleet vehicles through interlocal purchasing cooperatives or BuyBoard agreements and authorize the order of fire apparatus. Chief Financial Officer Jeff Strawn and Public Works Director Bryan Beck recommended the purchase of fleet vehicles. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 38. Consider the purchase of a main breaker for the Water Treatment Plant from Graybar. Public Works Director Bryan Beck recommended the purchase of a main breaker for the Water Treatment Plant for an estimated amount of $73,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 39. Consider the purchase of a gearbox for the Wastewater Treatment Plant from Newman Regency Group, Inc. Public Works Director recommends approval. Public Works Director Bryan Beck recommended the purchase of a gearbox for the Wastewater Treatment Plant for an amount not to exceed $34,311. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 40. Consider the sale of property listed in Exhibit “A” as surplus property and authorize their sale through public auction. Public Works Director Bryan Beck recommended the sale of property listed in Exhibit “A” as surplus property and authorize their sale through public auction. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council October 1, 2024 Page 18 Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 41. Consider the award of an annual contract for RFB 48-24 for water and wastewater chemicals with Brenntag Southwest, Chameleon Industries, Polydyne, Inc. and PVS DX Inc. Public Works Director Bryan Beck recommended the award of an annual contract for RFB 48-24 for water and wastewater chemicals for an estimated amount of $500,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 42. Consider a Ground and Tower Lease Agreement with Grapevine Colleyville ISD (GCISD) and Cellco Partnership d/b/a Verizon Wireless. Public Works Director Bryan Beck recommended a Ground and Tower Lease Agreement with Grapevine Colleyville ISD (GCISD) and Cellco Partnership d/b/a Verizon Wireless. The City of Grapevine and GCISD will each receive $20,000, half of the annual lease payment of $40,000, from Verizon. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 43. Consider the minutes of the September 3, 2024, Regular City Council meeting. City Secretary recommends approval. City Secretary Tara Brooks recommended approval of the minutes as provided Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal Nays: None Approved: 7-0 City Council October 1, 2024 Page 19 Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 44. Conditional Use Permit CU24-28 (Elmer’s HVAC and Plumbing) and Ordinance No. 2024-079. Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve conditional use request CU24-28 (340 West Northwest Highway) and Ordinance No. 2024-079 with the conditions that installation and full irrigation of landscaping in the required 25-foot front yard per Subsection 26.G.3., Front yard of Section 26, “HC”, Highway Commercial District of the Zoning Ordinance be met along Lot 2’s frontage of Northwest Highway; planting three trees, shrubs, and ground cover, and remove any mechanical and electrical equipment scrap within 24 hours or by close of the next business day from the site. Motion: Slechta Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: Freed Approved: 6-1 ORDINANCE NO. 2024-079 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU24-28 TO ALLOW A PLUMBING REPAIR COMPANY WITH OUTDOOR STORAGE OF SERVICE VEHICLES (ELMER’S HVAC & PLUMBING SUPPLY) FOR BLOCK 1, LOT 2, GRAPEVINE BUSINESS PARK (340 WEST NORTHWEST HIGHWAY) IN A DISTRICT ZONED “HC”, HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY City Council October 1, 2024 Page 20 NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 45. Conditional Use Permit CU24-29 () and Ordinance No. 2024-080. Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve conditional use request CU24-29 (Great Wolf Lodge Entryway) and Ordinance No. 2024-080. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-080 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU24-29 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF CU23-37 (ORD. 2024-009) FOR A PLANNED COMMERCIAL CENTER TO ALLOW THE POSSESSION, STORAGE, RETAIL SALES OF ON- AND OFF- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES) AND OUTDOOR SPEAKERS, A 321 SQUARE FOOT VESTIBULE TO THE EXISTING FRONT ENTRANCE, REMOVE AND REPLACE EXISTING TREES NEAR THE ENTRY MONUMENT SIGN, ADD A STATUE TO THE MAIN ENTRANCE, AND ADD AN OUTDOOR ADVENTURE TRAIL IN CONJUNCTION WITH A HOTEL, AND WATER PARK, SPECIFICALLY TO REVISE THE MAIN ENTRY TO INCLUDE ENTRY AND EXIT LANES AND BARRIER GATES FOR BLOCK 1R, LOT 1R, GREAT WOLF ADDITION, (100 GREAT WOLF DRIVE) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL City Council October 1, 2024 Page 21 WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 46. Special Use Permit SU24-03 (Great Wolf Lodge Entryway) and Ordinance No. 2024-081. Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve special use request SU24-03 (Great Wolf Lodge Entryway) and Ordinance No. 2024-081. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-081 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING SPECIAL USE PERMIT SU24-03 TO ALLOW FOR PAID PARKING FOR, BLOCK 1R, LOT 1R, GREAT WOLF ADDITION OF GRAPEVINE (100 GREAT WOLF DRIVE) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council October 1, 2024 Page 22 47. Conditional Use Permit CU24-34 (Vidorra) and Ordinance No. 2024-082. Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve conditional use request CU24-34 (Vidorra) and Ordinance No. 2024-082. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-082 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU24-34 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN CU22-22 (ORD. 2022-039) FOR A PLANNED COMMERCIAL CENTER TO ALLOW THE POSSESSION, STORAGE, RETAIL SALES OF ON- AND OFF- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES), OUTDOOR DINING, OUTDOOR SPEAKERS AND A 38- FOOT POLE SIGN IN CONJUNCTION WITH A RESTAURANT. THIS REQUEST IS SPECIFICALLY TO MODIFY THE EXISTING FLOOR PLAN TO RELOCATE ALCOHOL STORAGE AND REVISE EXTERIOR BUILDING ELEVATIONS FOR BLOCK 1, LOT 5RB1, HAYLEY ADDITION (700 WEST STATE HIGHWAY 114) IN A DISTRICT ZONED “HC”, HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council October 1, 2024 Page 23 48. Conditional Use Permit CU24-35 (Classic Chevrolet) and Ordinance No. 2024-083. Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve conditional use request CU24-35 (Classic Chevrolet) and Ordinance No. 2024-083. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-083 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU24-35 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF CU21-24 (ORD NO. 2021-55) FOR A PLANNED COMMERCIAL CENTER FOR AUTOMOTIVE DEALERSHIP WITH SALES AND REPAIR OF NEW AND USED VEHICLES, SPECIFICALLY TO ADD ONE FREESTANDING LEVEL 3 ELECTRIC VEHICLE (EV) CHARGING STATION TO THE EXISTING CAR DEALERSHIP IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 49. Conditional Use Permit CU24-36 (Grace Housing) and Ordinance No. 2024-084. Withdrawn 50. Conditional Use Permit CU24-37 (Grapevine Faith Multipurpose Facility) and Ordinance No. 2024-085. City Council October 1, 2024 Page 24 Chairman Oliver reported the Commission approved the conditional use permit with a vote of 5-1-1. Motion was made to approve conditional use request CU24-37 (Grapevine Faith Multipurpose Facility) and Ordinance No. 2024-085. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-085 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU24-37 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN CU19-25 (ORDINANCE NO. 2013- 33) FOR A NON-PROFIT EDUCATIONAL INSTITUTION, SPECIFICALLY TO CONSTRUCT FOOTBALL FIELD SEATING AND A MULTI-PURPOSE FACILITY IN A DISTRICT ZONED “R-7.5” SINGLE FAMILY DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 51. Planned Development Overlay PD24-05 (Grapevine Faith Multipurpose Facility) and Ordinance No. 2024-086. Chairman Oliver reported the Commission approved the conditional use permit with a vote of 5-1-1. Motion was made to approve Planned Development Overlay PD24-05 (Grapevine Faith Multipurpose Facility) and Ordinance No. 2024-086. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council October 1, 2024 Page 25 Nays: None Approved: 7-0 ORDINANCE NO. 2024-086 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING PLANNED DEVELOPMENT OVERLAY PD24-05 TO DEVIATE FROM MAXIMUM HEIGHT REGULATIONS FOR A SECONDARY STRUCTURE, (730 EAST WORTH) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 52. Special Use Permit SU24-02 (121 Community Church Recreation Area) and Ordinance No. 2024-087. Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Special Use Permit SU24-02 (121 Community Church Recreation Area) and Ordinance No. 2024-087. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024 -087 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING SPECIAL USE PERMIT SU24-02 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF SU15-02 (ORD. 2015-021) FOR A PLANNED COMMERCIAL CENTER TO ALLOW A CHURCH IN A NON- City Council October 1, 2024 Page 26 RESIDENTIAL ZONING DISTRICT, SPECIFICALLY TO ALLOW THE CONSTRUCTION OF AN OUTDOOR PAVILLION, SOCCER FIELD AND PICKLEBALL COURT TO THE EXISTING 121 COMMUNITY CHURCH FOR BLOCK 1, LOT 1R, PHILLIPPIANS ADDITION (2701 IRA E. WOODS AVENUE) IN A DISTRICT ZONED “CC” COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 9:12 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 1st day of October, 2024. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ____________________________ Suzanne Le Assistant to the City Secretary