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HomeMy WebLinkAbout2024-10-01 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 1, 2024 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS CALL TO ORDER: 5:30 p.m. – City Council Chambers 1. Invocation: Jonathan Cook, Associate Pastor at Grapevine First Baptist Church 2. Posting of the Colors and Pledges of Allegiance: Boy Scouts CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 4. Mayor Tate to present a proclamation recognizing October 2024 as National Community Planning Month. 5. Mayor Tate to present a proclamation declaring October 2024 as Domestic Violence Awareness Month. 6. Mayor Tate to present a proclamation recognizing National Night Out on October 1, 2024. 7. Parks and Recreation Department staff to present information on the Carol of Lights and the Merry and Bright Drone Shows. NEW BUSINESS 8. Consider nominations to the Tarrant Appraisal District Board of Directors and take any necessary action. City Council October 1, 2024 Page 2 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider approval of a contract to appoint Gilland Chenault as the second alternate municipal court judge to substitute in the temporary absence of the presiding judge and the first alternate judge. Chief Financial Officer recommends approval. 10. Consider the approval of an annual contract for OpenGov/Vertosoft cloud financial system. Chief Financial Officer recommends approval. 11. Consider the purchase of a three-year contract for 10GB internet circuit from Unite Private Networks. Chief Information Officer recommends approval. 12. Consider a firework permit for the Hello DMC, US Endo Event at Glass Cactus on October 5, 2024. Fire Chief recommends approval. 13. Consider a firework permit for the Colleyville Heritage High School Homecoming fireworks show on Wednesday, October 9, 2024. Fire Chief recommends approval. 14. Consider the renewal of annual contracts for temporary Employment Services with Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director recommends approval. 15. Consider the renewal of annual contracts for trees and large shrubs with Southwest Wholesale Nursery and Unique Landscaping Design & Construction. Parks and Recreation Director recommends approval. 16. Consider the renewal of Campspot Reservation Software at The Vineyards Campground & Cabins. Parks and Recreation Director recommends approval. 17. Consider the purchase of plaster replacement at Dove Waterpark from Sunbelt Pools. Parks and Recreation Director recommends approval. 18. Consider the renewal of an annual contract for Christmas lighting and décor with installation and maintenance with First Choice Christmas Lights. Parks and Recreation Director recommends approval. 19. Consider the purchase of Internally Lighted Street Name (ILSN) arms from Structural and Steel Products. Public Works Director recommends approval. City Council October 1, 2024 Page 3 20. Consider the purchase of Internally Lighted Street Name (ILSN) signs from Consolidated Traffic Controls, Inc. Public Works Director recommends approval. 21. Consider a contract for on-call construction inspection with Ardurra Group, Inc. Public Works Director recommends approval. 22. Consider the purchase of hydrated cement slurry from Martin Marietta. Public Works Director recommends approval. 23. Consider Ordinance No. 2024-088 amending Sections 25-60 through 25-86 of Chapter 25 Utilities and Services relative to Industrial Wastewater Treatment of the City of Grapevine Code of Ordinances. Public Works Director recommends approval. 24. Consider Resolution No. 2024-015 endorsing the implementation of a continuing pretreatment program for the central regional wastewater system. Public Works Director recommends approval. 25. Consider the third amendment to the on-call engineering services contract with Kimley-Horn and Associates, and Ordinance No. 2024-089 appropriating the funds. Public Works Director recommends approval. 26. Consider the purchase of demolition services for the former Grapevine police and courts building from Precision Demolition for the Public Works Department and authorizing the City Manager to enter into an agreement for asbestos abatement in a total amount not to exceed $200,000 and Ordinance No. 2024-090 appropriating the funds. Public Works Director recommends approval. 27. Consider the minutes of the September 17, 2024, Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on September 27, 2024, by 5:00 p.m. City Council October 1, 2024 Page 4 ________________________ Suzanne Le Assistant to the City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council October 1, 2024 Page 1 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of October, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Sharron Rogers Council Member Chris Coy Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, with Duff O’Dell being absent, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C. G. Boyle City Attorney Suzanne Le Assistant to the City Secretary CALL TO ORDER Mayor William D. Tate called the meeting to order at 5:32 p.m. in the City Council Chambers. Item 1. Invocation Jonathan Cook, Associate Pastor at Grapevine First Baptist Church gave the invocation Item 2. Posting of the Colors and Pledges of Allegiance Troop 1928G posted the Colors and led the Pledges of Allegiance. Item 3. Citizen Comments Sayeda Syed, 6705 Sapphire Circle North, Colleyville, spoke concerning the Tarrant Appraisal District nominations. Eric Crile, 11325 Gale Ridge Terrace, Ft Worth, spoke concerning the Tarrant Appraisal District nominations. PRESENTATIONS Item 4. Mayor Tate to present a proclamation recognizing October 2024 as National Community Planning Month. City Council October 1, 2024 Page 2 Mayor Tate presented the proclamation recognizing October 2024 as National Community Planning Month to the Planning and Zoning Commissioners. Council did not take any action on this item. Item 5. Mayor Tate to present a proclamation declaring October 2024 as Domestic Violence Awareness Month. Mayor Tate presented the proclamation declaring October 2024 as Domestic Violence Awareness Month to Victim Services Advocate Makayla Moore. Council did not take any action on this item. Item 6. Mayor Tate to present a proclamation recognizing National Night Out on October 1, 2024. Mayor Tate presented the proclamation recognizing National Night Out on October 1, 2024, to Police Chief Mike Hamlin. Council did not take any action on this item. Item 7. Parks and Recreation Department staff to present information on the Carol of Lights and the Merry and Bright Drone Shows. Event Production Manager Erin Burke presented information and updates on the Carol of Lights and the Merry and Bright Drone Shows. Council did not take any action on this item. NEW BUSINESS Item 8. Consider nominations to the Tarrant Appraisal District Board of Directors . City Manager Bruno Rumbelow presented information concerning the Tarrant Appraisal District Board of Directors nominations. Council did not take any action on this item. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council October 1, 2024 Page 3 Item 9. Consider approval of a contract to appoint Gilland Chenault as the second alternate municipal court judge to substitute in the temporary absence of the presiding judge and the first alternate judge. Chief Financial Officer Jeff Strawn recommended approval of a contract to appoint Gilland Chenault as the second alternate municipal court judge to substitute in the temporary absence of the presiding judge and the first alternate judge. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 10. Consider the approval of an annual contract for OpenGov/Vertosoft cloud financial system. Chief Financial Officer Jeff Strawn recommended approval of an annual contract for OpenGov/Vertosoft cloud financial system in an amount not to exceed $188,932.30. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 11. Consider the purchase of a three-year contract for 10GB internet circuit from Unite Private Networks. Chief Information Officer Tessa Allberg recommended approval of the purchase of a three-year contract for 10GB internet circuit from Unite Private Networks for an estimated amount of $20,592. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 12. Consider a firework permit for the Hello DMC, US Endo Event at Glass Cactus on October 5, 2024. Fire Chief Darrell Brown recommended approval of a firework permit for the Hello DMC, US Endo Event at Glass Cactus on October 5, 2024. City Council October 1, 2024 Page 4 Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 13. Consider a firework permit for the Colleyville Heritage High School Homecoming fireworks show on Wednesday, October 9, 2024. Fire Chief Darrell Brown recommended approval of a firework permit for the Colleyville Heritage High School Homecoming fireworks show on Wednesday, October 9, 2024. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 14. Consider the renewal of annual contracts for temporary Employment Services with Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director Rachel Huitt recommended approval of the renewal of annual contracts for temporary Employment Services with Abacus Corporation and Temporaries of Texas, Inc. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 15. Consider the renewal of annual contracts for trees and large shrubs with Southwest Wholesale Nursery and Unique Landscaping Design & Construction. Parks and Recreation Director Chris Smith recommended approval of the renewal of annual contracts for trees and large shrubs with Southwest Wholesale Nursery and Unique Landscaping Design & Construction for an annual estimated amount of $200,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal City Council October 1, 2024 Page 5 Nays: None Approved: 6-0 Item 16. Consider the renewal of Campspot Reservation Software at The Vineyards Campground & Cabins. Parks and Recreation Director Chris Smith recommended approval of the renewal of Campspot Reservation Software at The Vineyards Campground & Cabins for an amount not to exceed $35,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 17. Consider the purchase of plaster replacement at Dove Waterpark from Sunbelt Pools. Parks and Recreation Director Chris Smith recommended approval of the purchase of plaster replacement at Dove Waterpark from Sunbelt Pools for an amount not to exceed $316,997. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 18. Consider the renewal of an annual contract for Christmas lighting and décor with installation and maintenance with First Choice Christmas Lights. Parks and Recreation Director Chris Smith recommended approval of the renewal of an annual contract for Christmas lighting and décor with installation and maintenance with First Choice Christmas Lights for an annual estimated amount of $150,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 19. Consider the purchase of Internally Lighted Street Name (ILSN) arms from Structural and Steel Products. City Council October 1, 2024 Page 6 Public Works Director Bryan Beck recommended approval of the purchase of Internally Lighted Street Name (ILSN) arms from Structural and Steel Products for an amount not to exceed $30,150. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 20. Consider the purchase of Internally Lighted Street Name (ILSN) signs from Consolidated Traffic Controls, Inc. Public Works Director Bryan Beck recommended approval of the purchase of Internally Lighted Street Name (ILSN) signs from Consolidated Traffic Controls, Inc. for an amount not to exceed $30,157. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 21. Consider a contract for on-call construction inspection with Ardurra Group, Inc. Public Works Director Bryan Beck recommended approval of a contract for on-call construction inspection with Ardurra Group, Inc. for an estimated amount of $75,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 22. Consider the purchase of hydrated cement slurry from Martin Marietta. Public Works Director Bryan Beck recommended approval of the purchase of hydrated cement slurry from Martin Marietta for an amount not to exceed $59,440. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal City Council October 1, 2024 Page 7 Nays: None Approved: 6-0 Item 23. Consider Ordinance No. 2024-088 amending Sections 25-60 through 25-86 of Chapter 25 Utilities and Services relative to Industrial Wastewater Treatment of the City of Grapevine Code of Ordinances. Public Works Director Bryan Beck recommended approval to amending Sections 25-60 through 25-86 of Chapter 25 Utilities and Services relative to Industrial Wastewater Treatment of the City of Grapevine Code of Ordinances. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 24. Consider Resolution No. 2024-015 endorsing the implementation of a continuing pretreatment program for the central regional wastewater system. Public Works Director Bryan Beck recommended approval of Resolution No. 2024-015 endorsing the implementation of a continuing pretreatment program for the central regional wastewater system. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 25. Consider the third amendment to the on-call engineering services contract with Kimley-Horn and Associates, and Ordinance No. 2024-089 appropriating the funds. Public Works Director Bryan Beck recommended approval the third amendment to the on-call engineering services contract with Kimley-Horn and Associates, and Ordinance No. 2024-089 appropriating the funds for an estimated amount of $250,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 City Council October 1, 2024 Page 8 Item 26. Consider the purchase of demolition services for the former Grapevine police and courts building from Precision Demolition for the Public Works Department and authorizing the City Manager to enter into an agreement for asbestos abatement in a total amount not to exceed $200,000 and Ordinance No. 2024-090 appropriating the funds. Public Works Director Bryan Beck recommended approval of the purchase of demolition services for the former Grapevine police and courts building from Precision Demolition for the Public Works Department and authorizing the City Manager to enter into an agreement for asbestos abatement in a total amount not to exceed $200,000 and Ordinance No. 2024-090 appropriating the funds. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Item 27. Consider the minutes of the September 17, 2024, Regular City Council meeting. City Secretary recommends approval. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT Motion was made to adjourn the meeting at 6:08 p.m. Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Freed, Coy and Leal Nays: None Approved: 6-0 City Council October 1, 2024 Page 9 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of October, 2024. APPROVED: ___________________________ William D. Tate Mayor ATTEST: _____________________________ Suzanne Le Assistant to the City Secretary