HomeMy WebLinkAboutItem 10 - Asphalt Milling Services ITEM * 119
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW CITY MANAGER ,,22 LZ
MEETING DATE: MAY 6, 2008
SUBJECT: APPROVAL OF A RESOLUTION TO RENEW AN ANNUAL
CONTRACT FOR ASPHALT MILLING SERVICES THROUGH AN
INTERLOCAL AGREEMENT AND ESTABLISHED CONTRACT
WITH TARRANT COUNTY, TEXAS
RECOMMENDATION:
City Council to consider approval of a resolution to renew an annual contract with Dustrol,
Inc. for asphalt milling services through an existing interlocal agreement and contract with
Tarrant County, Texas. Annual expenditures will be limited to the annual budgeted amount
for this service.
FUNDING SOURCE:
Funds for this purchase are available in account 174-43301-090-000 Street Maintenance/
Capital Replacement/Transportation Infrastructure Maintenance in the amount of$150,000.
BACKGROUND:
The contract and subsequent purchases will be made in accordance with an existing
nterlocal agreement with Tarrant County, Texas under bid number 2007-075 and as
allowed by Texas Local Government Code, Section 271.102. This commodity was bid by
Tarrant County and a contract was awarded by the Commissioners Court on April 24,
2007. The contract included two one-year renewals. If approved this would be the first one-
year renewal period and will begin on May 18, 2008 and end on May 17, 2009.
Dustrol, Inc. has provided this service in the past with satisfactory results and agreed to
renew the contract with no increase in pricing. In the past, the City has established its own
contract for asphalt milling services. Due to significant cost increases over the past several
years, a cost analysis was conducted to determine the pricing the City could receive
through individual contacts in relation to pricing established through the cooperative
purchasing process. It was determined that purchasing through the cooperative purchasing
process would present a significant cost advantage for the City. The cost analysis is
attached for review.
The current cooperative contract includes the Cities of Colleyville, EdgecliffVillage, Euless,
Haltom City, North Richland Hills, Westover Hills, and White Settlement.
C
Staff recommends approval of the resolution to renew the contract for Asphalt Milling
Services to Dustrol, Inc.
GR
COST ANALYSIS OF ASPHALT MILLING
Tarrant County Pricing City of Grapevine Pricing
Full Width Milling, 2" Depth $1.40 S.Y. $1.73 S.Y.
Full Width Milling, 4" Depth $1.80 S.Y. $2.01 S.Y.
Full Width Milling, 6" Depth $2.20 S.Y. $2.30 S.Y.
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T'ARRANT COUNTY
PURCf ASNG DEPARTMENT
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P(I1:C14A.17N(AGENT A.M.'i7ANT PURCHASING ACTENT
March 25, 2008
Dustrol, Inc.
Kevin Koehler, Asst. Secretary
PO Box 1728
Roanoke, TX 76262
817-430-3958
817-491-2354 fax
Re: RFB No. 2007-075, Annual contract for Cold Milling Machine with Operator and Helper
Dear Mr. Koehler:
It is my pleasure to inform you that the Tarrant County Commissioners' Court has approved
the request to exercise the first renewal option for contract RFB No. 2007-075, Annual
Contract for Cold Milling Machine with Operator and Helper.
This contract will run from May 18, 2008 through May 17, 2009. Prices rr ust remain firm for the
optional one-year period.
Services will be ordered on an as needed basis.
It is Tarrant County's purpose to develop and maintain long-term relationships with our
vendors. If you have any questions, please contact me by telephone at ('817) 884-1738, by fax
at (817) 850-2921, or by e-mail at newinggtarrantcounty.com.
Sincerely,
VNeilwing, C.P.M., A.P.P.
Senior Buyer, Tarrant County Purchasing Department
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO RENEW AN
ANNUAL CONTRACT FOR ASPHALT MILLING SERVICES
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a Cooperative Purchasing Program Agreement with other qualified entities
in the State of Texas; and
WHEREAS, the Tarrant County, Texas Purchasing Program is a qualified
purchasing cooperative program as authorized by Section 271.102 of the Texas Local
Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with Tarrant County, Texas and wishes to utilize an established contract for Asphalt Milling
Services that has met all State of Texas bidding requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes participation
in the contract established by Tarrant County, Texas.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to establish participation in the contract for Asphalt Milling Services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 6th day of May, 2008.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2
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