The URL can be used to link to this page

Home My WebLink AboutItem 15 - SCADA System Upgrades / ; ��,� �'' �._ �� _-.�.,- MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER �� MEETING DATE: MAY 20, 2008 SUBJECT: APPROVAL OF A RESOLUTION TO PURCHASE WASTEWATER SCADA SYSTEM UPGRADES FOR THE WASTEWATER TREATMENT PLAIVT THROUGH AN INTERLOCAL AGREEMENT AND ESTABLISHED CONTRACT WITH THE CITY OF LEWISVILLE RECOMMENDATION: City Council to consider approval of the purchase of SCADA System (Supervisory Control and Data Acquisition) Upgrades from Automated Computer Systems through an existing Interlocal Agreement with the City of Lewisville for upgrades to the SCADA system purchased on an as required basis. FUNDING SOURCE: Funds for this purchase are available in account# 200-44540-531-1 and 200-44540-530-2 Professional Services. BACKGROUND: Council approved participation of purchasing contracts through an Interlocal Agreement with the City of Lewisville through Resolution No. 2007-26 on April 17, 2007 as allowed by Texas Local Government Code, Section 271.102. This request is to approve a resolution for the purchase of SCADA System Upgrades from Automated Computer Systems through an Interlocal Agreement with the City of Lewisville on an as needed basis. The City of Lewisville awarded Bid 08-31-A beginning on April 22, 2008 and ending on April 21, 2009. The SCADA System allows instant monitoring of the remote lift stations for power outages, station failures and unauthorized access. In the past staff replaced Motorola communication equipment that needed to interface with existing equipment. The distributor, Global Data Specialists, stated that due to the knowledge and expertise of the SCADA System, Automated Computer Systems was the only vendor in the Dallas/Fort Worth area that is authorized and capable of the upgrades. Upgrades to the software and hardware have been installed in the past by Automatic Computer Systems with satisfactory results. � Staff recommends approval of the resolution to purchase SCADA Systems upgrades from Automated Computer Systems through an Interlocal Agreement with the City of Lewisville. GR _- -.- --- - --- -- — -_ --- --- ' (5/1/2008) Gary Roscher-VendorName Aukevnci e.tif Page ..-..�.. . .;� � _ � -- -=�� _ ---- -___ _ _____ NOTIC'F.OF AN'ARll April 2?,2008 Au[omated Computer Systems P.O.[3ux 413 Deeatur,'CX 76234 Attn: Lam L.a�erence Ke: Annual C:on[ract firr latitrumen[ation�'taintcnancc t3id;i08-31-A !�•t:.Lu�vreilce: The Ciry'of La�aisville accepis yuur offer to providc fnsRUn�ent�tiun Maintrnnnce for thcr ahov�re(erenced bid. The term of the contratt wiil br nvelvr((2)rnonths,with option to extend up to nvu("?}addi�ionaf twr-Ive(I�)month periods,subjrct W the approval uf the suppficr and thc City. This acceptancc is contingent upun receipt uf proof uf insurance{wr specifications in the bid invitation. Insurance must be approved hy thc City before anv�t�ork ma}�commence Plcase m<+il ur ft��Pro�>f of Insurance to thc follo�vin�, lity u(Lewisville Purchasing Division Attn Rebccca Hunter P.O.[3u.c 299003 Lrwisvillc,TX 7�029 �� (9??)219-3414 �I�h�cuntr;�ct dates are as fullu�+s� E3egin: April?3,200R Eixpire�April 21,2009 fh.ink rou ti�r}'our interest in doing business+�i[h lhe(:it�'uf Le�visrilic ��'l'l'rZ��`L.�2' Rcbccca Huntcr E3utcr Citv of Lc«�isvillt (9?"_')?I')-37(,� Pleusn si;;n and return une cupy as��uur acknuwled�,ment oPthr cunlr;�ci. V�ndor Nanu: _�L`1�;'S\1CG��%_ `-`�'� ��J�e,�' �-)�-t.S`��S Authoriccd Sign,�turr ,��s'_ �tr?t2 �'�'.� �--e�W K' 2 n CE'. C�� Print N:unc . . � .. Datc: � ' Z!} �l.i�� 4 cc Karen 6madiazar P O E3ox 299�02 Levnsvillr,TEx��s 75029-S1D02 „::-°� _ -.-.. . .-'. -. .. __-.._ . .. ___ .. . __- __'-- --"-__- __ -. -_-_ .."_._.-.- - -_-_- _ ".__ - __--_""._......_- -"_-__ -'- _._J _(5/1/2008) Gary Roscher Bid Tab.pdf Page 1 I Inst�umentation MBintenanCe Automated Computer Systems PrimeConVols Richardson Logic Control Bid Number 08-31-A Decatur, TX Lewisville,TX Lewisville,TX MarCh 13,2008 ITEM WASTEWATERTREATMENTFACIUTV U/M aTl' UNIT TOT:1L UNIT TOTAL UNIT TOTPL # DESCRIPTION PRICE PRtCE PRICE 1.1 Semi-anrival Servicel5&hourworktlaysl Each 2 S 2,800.00 5 5.600.00 S 3,0OO.OD E 6,00000 S 3.500.00 $ 7000_00 12 MbrMly Scheduletl 1&hour)Service Each 12 S 560.00 S fi,720.W 8 600.00 S 7,200.00 S 6�.00 8 8.�60.00 1.3 Non-SChedWed Mairtmance;H4F&5 Hour 50 $ 70.00 $ 3,500.00 3 75.00 $ 3,750.00 S 85.00 S 4,250.00 14 Emer enc CaIIS:ARer hours&HOlitla s Hwr 50 S 105.00 S 5250.00 S 1tt.50 5 5,625.00 S 120.00 $ 6,000.00 1.5 Percen[Mark-UponParts 20% 25% 15% TOTALBASEBID/WASTEWATER S 21,070.00 S 22575.00 $ 25,41000 ITEM WATERTREATP.£NTFACILITY U/M QTV UNIT TOTAL UNIT TOTAL UNIT TOTPL # DESCRIP710N PRICE PRICE PRICE 1.1 Serri-annuai Smice 5&hourworkda s) Each 2 S Z800.00 S 5,600.00 S 3,000.00 S 6,00000 $ 3,500.00 3 7,000.00 72 Mornhly SchedWed(&hourl Service Each 12 8 560.00 S 6.72000 S BW.00 S 7.20000 S 680.00 S 8.160.00 1.3 Non-SchedWed MairKenance;P.LF&5 Hour 50 E 70.00 S 3,SW.00 $ 75.00 $ 3,750.00 $ 85.00 S 4.250.00 1.4 Emer CaIIS:ARer hour&Holitla s Hau 50 S 105.00 S 5,250.00 $ itt.50 b 5.625.00 S '120.00 5 6.000.00 1.5 PercerrtMarK-UponParts 20°/ 25% 15°/ 70TAL BASE BID/WA7ER S 27,070.00 $ 2�575.00 5 25.410.00 GRANDTOT S 42,140.00 5 45.�50.00 S 50.820.00 "7HENAMES AND AMOUNTS SHOVvN HEREON PRE FOR INFORMATIONALPURPOSES ONLY NVD DO NOT GUARANTEETHA77HE lOW BIDDER OR ANY OTHER BIDDER VvILL BE AWPRDED A CONTRACT FOR GOODS OR SER VICES.TH IS SHEEf SERVES AS A LISTING.NOTARANKING,OFBIDSRECEIVED.THESEBIDSARECURRENTLYUNDERREVIEVJ.THEpTVlMLLM4KEA DETER MINATION AS TO THE RESPONSIVENESS OF EACH BID UPON APPLICABLE LAN/S,POL�GES,PND SPEC IFICATIONS. �� p � S� S��ry` RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SCADA SYSTEM UPGRADES THROUGH AN INTERLOCAL AGREEMENT WITH THE CITY OF LEWISVILLE, TEXAS AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 252.022 (7) (D) to purchase items as a sole source if such items are for captive replacement parts or components for existing equipment; and WHEREAS, that due to the knowledge and expertise required to set up and program the Motorola SCADA equipment, Automated Computer Systems is the only known source that is authorized by the distributor to upgrade and service the existing equipment; and WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 271.102 to enter into Interlocal Agreements with other qualified entities in the State of Texas; and WHEREAS, the City of Lewisville, Texas is a qualified entity as authorized by Section 271.102 of the Texas Local Government Code; and WHEREAS, the City of Lewisville, Texas currently has an established annual contract for SCADA system service and maintenance with Automated Computer Systems. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Manager, or his designee, is authorized to take all steps necessary to purchase any upgrades to the City SCADA System from Automated Computer Systems on an as needed basis through an Interlocal Agreement with the City of Lewisville, Texas. Section 3. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF �>M:�, GRAPEVINE, TEXAS on this the 20th day of May, 2008. APPROVED: ATTEST: APPROVED AS TO FORM: RES. NO. 2