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HomeMy WebLinkAboutItem 19 - Minutes ���� � ��,.�.�� STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of May, 2008 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:37 p.m. ITEM 1. UPDATE. 9/11 FLIGHT CREW MEMORIAL PLAZA Convention & Visitors Bureau Director P. W. McCallum provided details of the 9/11 Flight Crew Memorial Plaza, sculpture and relative information on the City of Grapevine's accession of what will become America's first significant memorial to the sacrifices of those in the airline industry who perished on September 11, 2001. The flight crew memorial will be dedicated on July 4, 2008 at Texan Trail and Northwest Highway. There was no formal action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to adjourn the workshop at 7:13 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer; Wilbanks, Stewart, Freed & Lease Nays: None � 05/06/08 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of May, 2008. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS - COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 6th day of May, 2008 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane WilBanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary ° CALL TO ORDER Mayor Tate called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVF SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 05/06/08 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of May, 2008. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of May, 2008 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION Council Member Lease delivered the Invocation. ITEM 1. PROCLAMATION MOTORCYCLE SAFETY AND AWARENESS MONTH Mayor Tate presented a proclamation to Ms. Connie Thompson declaring May as Motorcycle Safety and Awareness Month in Grapevine and urged all citizens to promote awareness, mutual respect and safety on our roads. ITEM 2. PROCLAMATION, NATIONAL TRAIN DAY Mayor Tate presented a proclamation to Mr. Mike McLintock, President of Lone Star Hi- Railers Model Railroad Association, declaring May 10, 2008 as National Train Day in Grapevine and urged all citizens to join in the celebration to commemorate the completion of America's first transcontinental railroad in 1869. 05/06/08 ITEM 3. PRESENTATION, 24T" ANNUAL MAIN STREET DAYS OUTDOOR ADVENTURE Presentation by Dennis and Patsy Luers, Chairpersons of the 24�' Annual Main Street Days Outdoor Adventure. They highlighted the family fun and traditional activities planned for May 16th, 17th and 18th. They reported the festival has "gone green" this year focusing on educating the public about recycling opportunities. ITEM 4. PRESENTATION, GRAPEVINE HERITAGE FOUNDATION'S 2008 PRESERVATION ADVOCACY AWARD WINNERS Mayor Tate presented Grapevine Heritage Foundation's 2008 Preservation Advocacy Award Winners. The Preservation Advocacy Awards commemorate outstanding preservation accomplishments within the City of Grapevine. Mayor Tate presented the following awards: the "Preservation/Conservation Project" to Hal and Pat Heitz for outstanding preservation of their 1920's arts and craft bungalow home located at 416 West College Street within the Grapevine Historic Township; the "Advocacy Award" to Lee Roy and Pam McCain for four years dedicated leadership of the $800,000 Nash Farm Capital Campaign and for their personal financial and in-kind contributions to complete the restoration of the 1869 Nash family farm house and the "Sharing the Vision Award" to Council Member Sharron Spencer and the Members of the Grapevine City Council for demonstrating bold leadership in developing a fire sprinkler ordinance, authorizing spending and providing incentives for property owners to protect the important buildings that are the historic heart of Grapevine's Commercial Main Street Historic District. ITEM 5. RESOLUTION, DECLARE EMERGENCY, AUTHORIZING EMERGENCY REPAIR, HILTON LIFT STATION SANITARY SEWER FORCE MAIN Public Works Director Matt Singleton recommended approval of a resolution declaring an emergency and ratifying the City Staff's contract with Wright Construction Company in the amount of$26,911.57 for emergency repairs to the Hilton Lift Station Force Main. He stated that repairing the leak as quickly as possible was vital due to its proximity to Cottonwood Branch and the need to limit any impacts downstream of the leak. The lift station is one of the largest in the city and serves the northeast area of Grapevine including the Grapevine Mills Mall, the Hilton and Embassy Suites hotels as well as the smaller hotels in the vicinity of the mall, the apartment complexes and warehousing operations in far northeast Grapevine. He stated that Wright Construction was vital in the quick response and providing a valuable resource during the repair of the lift station. Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None 2 05/06/08 RESOLUTION NO. 2008-15 -� A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, FINDING AND DECLARING AN EMERGENCY TO PERFORM THE NECESSARY REPAIR CONSTRUCTION WORK; AUTHORIZING EXPENDITURES FOR THE PERFORMANCE OF SAID WORK; RATIFYING CITY STAFF'S AWARDING OF CONTRACT FOR SAID WORK AND PROVIDING AN EFFECTIVE DATE ITEM 6. APPOINTMENT GRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONERS Council Member Spencer recommended approval of the appointment of Ms. Joetta King to the Grapevine Housing Authority Board of Commissioners for a 14-month vacancy created by Ms. Marian Nicastro's resignation. Council Member Spencer, seconded by Council Member Freed, offered a motion to approve the appointment of Ms Joetta King as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 7. AWARD CONSULTANT ENGINEER'S CONTRACT, DESIGN PEDESTRIAN ENHANCEMENTS ON MAIN STRE,ET Deputy Director of Public Works Stan Laster recommended approval of the award of a consultant engineer's contract to Welch Engineering, Inc. for the design of pedestrian enhancements in the Main Street corridor between Dallas Road and Franklin Street in the amount of $40,645.00. The overall project establishes a pedestrian friendly environment that extends along Main Street from Franklin Street south to Nash Street and along the south side of Dallas Road and the north side of Nash Street bordering the Fairfield site. The project was broken into two phases due to funding availability through the North Texas Sustainable Development Program. Phase I was undertaken by the City with Fairfield funds to construct the improvements around the Fairfield complex due to NCTCOG funding not being available until October 2007. The funds are now authorized and the City will proceed with the design and construction of Phase II of the project. Welch Engineering is the same firm that designed the Phase I improvements. Council Member Wilbanks, seconded by Council Member Lease, offered a motion to approve the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None , 3 05/06/08 CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Move Meetinq Date City Manager recommended moving the June 17, 2008 Joint City Council and Planning & Zoning Commission meeting to Monday, June 23, 2008. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Free� & Lease Nays: None Item 9. Ordinance, Amend Chapter 23 Traffic, Speed Limits Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Speed Limits—Schedule for State Highway 360 between Glade Road and State Highway 121. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2008-22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-26 SCHEDULES FOR CERTAIN PUBLIC STREETS AND WAYS, ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF SECTIONS 167 AND 169 OF ARTICLE XIX, R.C.S. 6701 d, UNIFORM ACT REGULATING TRAFFIC ON HIGHWAYS, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION UPON CERTAIN STREETS AND HIGHWAYS, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE AS SET OUT IN THE ORDINANCE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING 4 05/06/08 CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Renew Asphalt Millinq Services Annual Contract Public Works Director recommended approval of a resolution authorizing the renewal of the Asphalt Milling Services Annual Contract with Dustrol, Inc. through an interlocal agreement and established contract with Tarrant County. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2008-16 � A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO RENEW AN ANNUAL CONTRACT FOR ASPHALT MILLING SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Renew Micro-Surfacing and Slurry Seal Services Annual Contract Public Works Director recommended approval of a resolution authorizing the renewal of the Micro-Surfacing and Slurry Seal Services Annual Contract with Viking Construction through an interlocal agreement and established contract with the City of Hurst. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2008-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 5 05/06/08 GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MICRO-SURFACING AND SLURRY SEAL SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Authorize Purchase 25KW Generator and Transfer Switch Fire Chief recommended approval of the purchase of a 25KW Generator and Transfer Switch from Has-Tech Solutions, Inc. in the amount of$23,760.00. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 13. Renew Heavv Equipment Rental Annual Contracts Public Works Director recommended approval of the renewal of the Heavy Equipment Rental Annual Contracts to Fox Rental and Sunbelt Rental. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None (tem 14. Consideration of Minutes City Secretary recommended approval of the minutes of the April 15, 2008 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:15 p.m. The motion prevailed by the following vote: 6 05/06/08 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of May, 2008. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 7