HomeMy WebLinkAboutItem 24 - Carol of LightsNOTES
EVENT INFORMATION
CLIENT INFORMATION
11/25/2024START DATE 8:30 PMEND TIME
523 S Main StreetADDRESS
NAME
HOME PHONE
GrapevineCITY
LOCATION OF EVENT
TXSTATE 76051ZIP
200 S. Main StreetMAILING ADDRESS GrapevineCITY TXSTATE 76051ZIP
4:00 PMSTART TIME
817-410-3919WORK PHONE
City Of GrapevineBUSINESS NAME
Burke
TO BE SET UP ON
DROP OFF TIME DROP OFF DATE
eburke@grapevinetexas.govEMAIL
Erin
11/25/2024END DATE
59187
City of GrapevineVENUE NAME
Total Charge:
10 Staff X 1 Day X $55.
1 Room X 1 Day X $175.
HOTELS / MEALS COST
LABOR COST: ATTRACTION SET/BREAK & OPERATIONAL LABOR
ICE RINK SIZE AND RENTAL PERIOD COST
Length (ft)Width (ft)
X $0.00
Single Day Rental
1Number of Days Needed:
Set / Break:
Below, please find the pricing for the rink you requested.
Operational:
Total Ice Rink Labor:
$175.00 Hotel:
Meals:
$725.00
If client opts to pay/arrange for hotel and
meals, no charge will be applied.
Note: Ice Rink comes with ice skates, perimeter fencing and rubber flooring.
$3,850.00
$2,625.00
$6,475.00
10 Crew X 7 Hours X $55/hr.
10 Staff X 3.5 Hours X $75/hr.
Estimate Only. Client to provide final hours of operation. Number of
Crew and Staff may vary depending on the final attraction/s.
$550.00
59187
ICE RINK EXTRAS COST
$24,386.64Subtotal:
$0.00Ice Rental of Above Rink Size:
$6,475.00Labor Cost:
$725.00Hotel/Meals Cost:
$2,700.00 $2,700.00Toboggan Tunnel
Get ready for the most exhilarating ride you will take this winter! The brand new Toboggan Tunnel combines speed, adrenaline and mystery into one
amazing attraction and is available only through Artificial Ice Events! First we start with the exterior appeal of this giant event centerpiece. At over 15'
tall and 45' long this slide is made to look like a mountainous adventure has landed on your front doorstep. With the twin roller lanes covered by a snow
covered tunnel, there is mystery and intrigue among your guests as to what this tunnel has to offer. Once inside, guests will bring their toboggan to the
top of the slide and prepare to take flight! There is no other slide like this in the United States so get ready to stand out at your next event!
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$3,500.00 $3,500.00Street Stones Mobile Curling
Lanes Experience our all new Street Stones Mobile Curling Lanes. With the rise of curling in the United States this attraction guarantees to be a hit at your
next winter themed event. This unit resembles side by side luxury bowling lanes but instead uses synthetic ice as the sliding surface and specially
designed curling stones with steel ball bearings for entry level play. Our Street Stones Mobile Curling Lanes, has 3 lanes , rules on how to play, and
even educational facts about curling. It is highly visual, contained to eliminate stray stones and perfect for accommodating large groups of participants
and spectators. The sport of curling requires no physical skill, it is perfect for all ages, is easy to learn and is one that few have the opportunity to try.
Add this to your next event and stick the bulls eye!
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$3,000.00 $3,000.00Snow Mazing
Our winter maze isn't just about wandering around inside looking for the exit. Kids and adults sharpen their navigation skills while competing for the
fastest times. When entering the maze, guests receive a passport with their start time. Maze runners must locate checkpoints, each with a letter they
punch on their passport. The object is to spell the word "MAZE” (or another selected by you) then exit as quickly as possible. People want to run the
maze over and over, improving their times to win better prizes, and having lots of fun in the process. The maze can be themed to fit any environment
and accommodates up to 75 people at one time and up to 500 guests per hour.
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$3,000.00 $3,000.00SnowGlobe Live
Step inside the fun this winter with SnowGlobe Live! SnowGlobe Live! brings the magic and merriment of treasured snow globes right to your
fingertips with its impressive 15 foot tall presence. Suitable for any age, SnowGlobe Live! allows the entire family to experience real quality family fun
like no other. It truly is something different, unique and a great attention grabber! This special life size snow globe is ideal for use at shopping malls,
theme parks, museums, municipalities, universities, tree lighting ceremonies and much more! Onsite photo equipment not included. Ask about adding
onsite printing to your event.
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$3,500.00 $3,500.00Jumpin Gingerbread
Get ready for the ultimate winter attraction….the all new Jumpin Gingerbread! This oversized giant inflatable gingerbread is inspired from the
bouncing pillows seen at farms and corn mazes. It is designed to accommodate large groups of children at the same time and is an absolute crowd
pleaser. Standing and impressive 40’ X 60’ this unit commands center stage at any winter or Christmas themed event. Reserve this attraction early as
prime dates book fast!
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Item
$15,700.00Extras Cost:
$1,486.64Delivery Cost:
SUMMARY
Single Day Rental Qty # Days Extended Price
$ 549.50Damage Waiver:
$0.00Discount:
Over Time:
$0.00Insurance:
$24,936.14Entertainment Fee:
$12,468.00Deposit Req.:
$0.00Sales Tax:
$0.00Ice Solution:
AI Entertainment Contract 1
ARTIFICIAL ICE EVENTS LLC
WINTER-THEMED EVENTS
CONTRACT FOR SERVICES
In consideration of covenants contained herein, Artificial Ice Events, LLC (AI) leases to the undersigned (“Customer”) upon terms and conditions
set forth:
1. Description of Rented Equipment: The rented equipment is further described and set forth on the Equipment Rider(s) attached
hereto and incorporated by reference.
2. Set-up and Break-down of Equipment: AI agrees to deliver and, if applicable and agreed upon, install, and set up the rented
equipment that is to be provided hereunder at the location identified herein. The Customer agrees to provide specific directions to the
event location and access for AI at the agreed upon and contracted dates and times. The Customer agrees to provide adequate parking
for delivery vehicles and event staff, and the Customer agrees to reimburse AI for any costs incurred by AI due to the Customer’s failure to
provide such directions, access and parking. Parking fees, union fees, drayage fees, and any other out-of-pocket expenses related to the
delivery, set-up, break-down or attendance at the event will be added to the final balance due from the Customer.
3. Location Requirements:
3.1. Customer agrees that it will provide clear access from a public way to the event location. The Customer accepts responsibility for any
damage that may occur on, near or en route to the set-up location. The Customer further agrees that it is responsible for securing all
necessary permits for the event.
3.2. Customer is solely responsible for providing adequate light, electricity, water, and all other resources, amenities, and requirements
for the execution of the event. Customer is solely responsible for obtaining utility, amenity and site requirements from AI.
3.3. Customer agrees that the rented equipment will fit in the Customer’s desired location, and it is customer’s responsibility to call office
for dimensions if not know.
3.4. If the event shall take place on anything but a ground-floor level, the Customer is responsible for confirming that there is a freight
elevator and that they will provide AI with access to this freight elevator. The Customer bears the risk that inclement weather, specifically
winds exceeding 15 mph, rain and lightning will hinder or prohibit the installation or use of the rented equipment. The Customer is
responsible for ensuring that the event location is free of natural ice, snow, and pooling or puddling water. No refunds will be given if the
rented equipment cannot be installed at the event location because of surface weather, acts of God, inadequate subfloor or access
conditions.
3.5. Customer is not permitted to move the rented equipment once it has been installed.
4. Freight/Delivery: Freight charges for transporting any AI materials including any/all equipment are based on mileage. AI reserves
the right to utilize any transportation option to transport AI materials including the rented equipment and any/all equipment. In the event
that the rented equipment is delivered to the Customer by freight and that the materials are installed by the Customer, all materials must
be returned and packaged in exact packaging and in the same manner in which it arrived. If the original packaging materials for the
rented equipment are lost or stolen, the Customer will be responsible for full replacement. The Customer bears the responsibility for
items damaged during return freight. All freight and customs charges are the Customer’s financial responsibility. AI will assist in
obtaining freight estimates, which are subject to change and not guaranteed by AI.
5. Price: Customer agrees to pay the sum [insert sum] dollars hereunder (the “Entertainment Fee”) on the following terms and
conditions:
5.1. No later than 14 days from the date appearing in Section 1 above; or, if no date appears in Section 1 above, no later than 14 days
from the date that this agreement was sent to the Customer by AI, Customer must provide AI: (1) a copy of a valid credit card, (2) a
nonrefundable deposit of 50% of the Entertainment Fee and (3) a copy of this agreement signed by a duly authorized
representative of the Customer. Equipment is not considered reserved until the agreement is signed.
5.2. No later than 10 days before your event start date, the remaining balance must be paid unless otherwise agreed to herein.
6. Credit Card Authorization: By signing this agreement, the Customer agrees and understands that AI is authorized to incur charges
on the Customer’s credit card to cover the full amount owed hereunder, including any deposit, outstanding balance, or expenses incurred
by AI that are owed by the Customer including, but not limited to, parking fees and other out of pocket expenses, and any expenses
incurred by AI to cover the repair or replacement of equipment damaged during the event. If payment in full is not received within 14
days of the conclusion of the event, Customer agrees that AI may charge its credit card on file for any sums owed under this agreement.
All credit card payments shall be subject to a 3% processing fee.
AI Entertainment Contract 2
7. Operation of Rented Equipment and Related Matters When AI Personnel Are Not In Attendance
7.1. Operators. Customer agrees and understands that at least one operator must monitor the rented equipment at all times that it is in
use. For purposes of this agreement, the term “monitoring” includes, but is not limited to, (i) taking appropriate steps to ensure that
the rented equipment is closed off and not accessible by patrons whenever an operator is not present (ii) confirming patrons follow
all rules and regulations put forth by AI (iii) prohibiting participants that are under the influence of drugs or alcohol (iv) completing any
daily checklist that is provided by AI and (v) in the event of injury, immediately ordering all patrons off of the rented equipment and
ensuring that the appropriate medical attention is taken for those injured.
7.1.1. The Customer further agrees and understands that it is the Customer’s responsibility to ensure that there is adequate
staffing to provide for safe operation of the rented equipment, including, but not limited to equipment operation, collection
of any applicable waiver forms, and crowd control. The Customer agrees that it is within its own knowledge, and is not the
obligation of AI, to determine the number of operators necessary for effective operation of the rented equipment, and in
most cases is greater than one person. The Customer agrees that at a minimum, at least one rented equipment operator
is present to conduct such monitoring, and that any and all operators meet the following criteria: (i) The operator is at least
18 years of age; (ii) The operator is not under the influence of alcohol or drugs; and (iii) The operator has received, and
satisfactorily completed, the training provided by AI. AI reserves the right to refuse an operator at its sole discretion.
7.1.2. At all times during the term of this Agreement, Customer will carry and maintain in full force and effect Comprehensive
General Liability Insurance with a combined single limit of liability of not less than $1 million. Customer warrants that such
insurance is primary without right of contribution from any other insurance that is carried by AI. Upon request, which may
be made by AI as a condition of beginning or continued performance under this Agreement, Customer will provide AI
within five (5) business days from receipt of request with Certificates of Insurance that (a) names AI as an additional
insured, (b) designated that such insurance is primary without right of contribution from any other insurance that is carried
by AI, (c) contains a waiver of subrogation in favor of the additional insureds, (d) contains a breach of warranty clause in
favor of additional insureds, (e) is endorsed to insure Customer's liability under this Agreement, and (f) provides that
Customer's Insurers will give AI written notice at least thirty (30) days in advance of any cancellation or material change to
the insurance.
7.2. Training. The Customer agrees that the rented equipment will not be used unless monitored by an operator(s) that have been trained
by AI in the manner required by AI. AI agrees to provide the Customer or its designee(s) with complete operating instructions for the
rented equipment. AI will document that said training has taken place, who has participated in said training and what documents
were provided as part of said training. AI may proscribe the manner in which the training is provided, which may include online.
7.2.1. It is the Customer’s responsibility to make all designated operators available for the above-mentioned training in the manner
proscribed by AI, prior to the opening of the rented equipment for use, and to ensure that all operators that monitor the rented
equipment at the event have satisfactorily completed said training. If the Customer or its designated operators do not report
for the required training, AI reserves the right to delay set-up or opening of the rented equipment until sufficient training has
been given. AI also reserves the right in its sole discretion to reject any operators provided or designated by the Customer.
The Customer agrees that AI is not responsible for any financial loss or damage to the Customer due to an insufficient number
of operators being available, or due to insufficient time being available to train operators.
7.2.2. By signing this agreement, the Customer agrees that any rented equipment operators provided or designated by the
Customer are over eighteen years of age, and are its designees authorized to receive the above instructions and training on
its behalf, and to sign the attached Operator Acknowledgement Form attached hereto and any operator training
documentation forms provided by AI on the Customer’s behalf. The Customer understands and agrees that both the
Customer and its designated operators are obligated by this agreement to abide by all of the terms, conditions, rules,
manufacturer’s instructions and training provided by AI.
8. Serious Injury: In the event of serious injury involving the rented equipment, the Customer shall be responsible for securing the rented
equipment and making it accessible to applicable public safety officers and officials. The rented equipment shall not be moved from the
site of the injury until approval is granted by AI or the appropriate public safety official. The only exceptions to this requirement are for the
preservation of life and property, the removal of injured persons or bodies, or to permit the flow of traffic during an emergency. The rented
equipment and area surrounding the rented equipment shall not be disturbed, cleaned, or altered in any way that will impede any
investigation involving an injury, crime or emergency.
9. Cancellation Policy: This agreement cannot be cancelled except by written notification from the Customer received by AI at least
sixty (60) days prior to the date of the event. In the event that the Customer provides written notification to AI of cancellation as set forth
above, the Customer agrees to pay fifty percent (50%) of the entertainment fee (minus any previously paid deposit). If the agreement is
not cancelled in the manner set forth above, the Customer agrees to pay the entire amount due. As a point of clarity, AI offers no refunds
due to inclement weather or acts of God. The rented equipment can be used outdoors in snow and rain; however, severe weather
conditions to include hail, lightning, or winds greater than 15 mph may limit and/or hinder use.
10. Care of Equipment: The Customer agrees that they are fully responsible for the care of the rented equipment (which shall include all
materials and equipment appurtenant to or provided with all rented equipment provided by AI from the time of delivery to the time of pick
up or ship back even if AI personnel are present. The Customer agrees to return all rented equipment to AI in good repair, condition, and
working order, normal wear and tear excepted. Customer must confirm that the event location has overnight security to monitor the rented
equipment and/or that the event location is locked and secured during non-operational and non-business hours. Customer’s liability for
damage shall include, but not be limited to damage caused by rain, snow, sprinkler systems and other weather or water infiltration. The
Customer agrees that if the rented equipment is not returned in good repair, condition, and working order, normal wear and tear excepted,
AI Entertainment Contract 3
the Customer will cover the costs to return the it to the condition it was in at the time of delivery, or replace irreparably damaged rented
equipment. The Customer further agrees that AI is authorized to incur charges on the Customer’s credit card to cover said costs.
11. Damage Waiver Fee: An optional, nonrefundable, 3.5% Damage Waiver Fee will be automatically added to rental items and will be
shown in the Damage Waiver Fee field on our contract and invoice. When included and paid for Artificial Ice Events, LLC agrees to modify
the terms of this contract and relive customer of liability for accidental damage to the rented items on this contract. The Damage Waiver
Fee covers rental items that have accidental, minor damages caused by normal wear and tear usage our products may endure during your
event. Examples of normal wear and tear may include a hole in an inflatable, missing accessories, broken arcade joystick, food/beverage
spills, scuffs/dings etc. Artificial Ice Events, LLC excludes from the waiver, any loss or damage due to theft, vandalism, burglary, collision,
misuse or abuse, intentional damage, mysterious disappearance, fire damage from intentional fires, damage due to items being left out in
inclement weather, damage to motor/electrical caused by improper current/voltage, damage due to negligence, damage due to not following
capacity guidelines, damage due to tampering with or moving items company installed, or any loss due to customers failure to care for the
rental items as a prudent person would his or her own property.
If the Damage Waiver Fee is declined, the Damage Waiver Fee field on contract and invoice will be shown blank and any rental items that
are damaged, the customer will be responsible for the replacement charges of the damaged items.
12. Unsafe Conditions: The Customer agrees that AI has the right to immediately remove or shut down the rented equipment or any
related equipment, or to stop providing entertainment services if it observes or becomes aware that the rented equipment or any related
equipment is being misused, or that any unsafe condition(s) exists. If an attraction or an event is shut down due to misuse of equipment
or the existence of any unsafe condition(s), the Customer agrees and understands that AI will not, and is not obligated to provide any
refund, credit, rescheduled services, or discount to the Customer. The term “unsafe condition” as used in this contract includes, but is not
limited to, inclement weather and wind speeds that exceed 15 miles per hour, acts of god, and/or the manufacturer’s recommendations or
requirements.
12.1. AI reserves the right to refuse use of equipment to any participant at its unfettered discretion. Refusal of any participant shall in no
way void this Agreement or Customer’s obligations hereunder.
13. Extending Rental:
13.1. Customer is not guaranteed that rented equipment shall be available for rental beyond the contracted period; however, if overtime
rental is available, overtime rates will be pro-rated based on the original duration and price and shall be charged for each hour or
portion thereof for equipment kept in operation beyond the scheduled end time.
14. Photos: If your rented equipment includes onsite photography and photo printing, the Customer acknowledges that photos are for novelty
and entertainment purposes only. The quality of the photos is not debatable, and refunds will not be given for subjective feedback. AI
does not make any claims to and will not be held liable for photo quality. The Customer acknowledges that photos of the rented equipment’s
are the property of AI and copying, distributing, publishing by the Customer or any of its affiliates or subsidiaries is not permitted without
express written consent from AI.
15. Exterior Decorations and Props: The Customer acknowledges that they have contracted with AI for the rented equipment and
related materials only unless otherwise agreed and amended to the contract. The Customer is responsible for any and all exterior and
interior decorations and/or props. AI is not responsible for the installation or removal of, or damage to any and all decorations or props. AI
reserves the right to remove the rented equipment if any decorations or props provided by the Customer appear to have the potential to
be destructive to Artificial Ice Event’s public image or suggest potential damage to the rented equipment. Customer shall be liable or
responsible for any damage to the rented equipment or personal injury resulting from 3rd party props or décor.
16. Inability to Perform and Limitation of Liability: In the unlikely event that AI is unable to provide an attraction, AI will make every
effort to provide an acceptable replacement. If a replacement cannot be provided, AI will refund the portion of the deposit paid prorated to
the number of attractions that were provided. However, the Customer agrees that said refund will be the full extent of damages the Customer
is entitled to, that no further damages of any kind will be sought by the Customer against AI and that provision of a replacement at an event
shall be dispositive of the replacement’s acceptability to the Customer.
16.1. In the unlikely event that AI is delayed, and the event does not start at the agreed upon and contracted time or within one hour of,
or time is lost during the event due to the malfunction of the rental property, AI will refund the portion of fees paid prorated to the
time lost. However, the Customer agrees that said refund will be the full extent of damages the Customer is entitled to, and that no
further damages of any kind will be sought by the Customer against AI.
16.2. The Customer further agrees that if AI is unable to fulfill its obligations under this agreement or is found liable to the Customer for
breach of contract, breach of warranty, negligence or any other theory of liability or breach, AI’s liability shall be limited to the value
of this agreement, and in no event shall AI be liable to the Customer for any consequential or economic damages, costs or
expenses, emotional harm, lost earnings or lost profits.
17. Nonpayment: In the event of nonpayment or incomplete payment, the Customer agrees to indemnify AI for all costs and expenses
incurred by AI in its efforts to collect all amounts due including, but not limited to, court filing fees, attorneys’ fees and any bank fees. The
Customer also agrees to pay a $25.00 service charge to AI for all returned checks plus any bank fees related thereto.
AI Entertainment Contract 4
18.Indemnification and Waiver of Claims: The Customer agrees and understands that participation in the activities that are part of
the entertainment provided pursuant to this contract entails both known and unknown risks including, but not limited to, physical injury from
falling, slipping or colliding, emotional injury, paralysis, or death to any participant.
18.1. The Customer agrees to fully release, indemnify, forever discharge and hold harmless AI from and against any and all claims,
demands, liabilities, damages, costs and expenses including, but not limited to attorneys’ fees and claims for product liability, faulty
installation, abuse, and personal injury of the Customer, its agents, servants, designees or employees including ride operators and
volunteers, or of any third-parties, related in any way to the subject matter of this contract or to the participation in activities that are
a part of the entertainment provided pursuant to this contract, whether or not said claims, demands, liabilities, damages, costs and
expenses were caused in any way by the acts or omissions of AI, its agents, servants or employees. Customer shall also indemnify
AI for any losses or damages resulting from the failure to provide participant liability waivers from all participants in the customer’s
event.
18.2. The Customer hereby acknowledges that it has read and understood this section of the agreement, and agrees to its content and
the obligations contained therein:
19.Severability: The parties to this agreement agree that if any portion of this agreement is found to be inapplicable, unenforceable, or
void, the remaining provisions of the agreement will be adhered to and fully enforceable.
20.Patent and Intellectual Property Rights: All information supplied to Customer shall constitute confidential information of AI, its
suppliers, vendors, affiliates, and parent or subsidiary organizations. Customer shall use such information only for the performance of this
agreement and the matters contemplated hereunder and shall not disclose such information to any third party without AI’s prior written
consent.
21.Remedies: The rights and remedies reserved to the Customer under this agreement shall be the sole and exclusive remedies afforded
to the Customer under the law.
22.Applicable Law and Venue: This contract is governed by and construed in accordance with the laws of the Commonwealth of
Massachusetts, and any action to enforce this contract must be brought in a Massachusetts court.
23.Force Majeure. Notwithstanding anything to the contrary herein contained, it is agreed that either Party hereto will be relieved of its
obligations hereunder as defined under the cancellation clause in the event and to the extent that performance hereof is delayed or
prevented by any cause beyond its control and not caused by the Party claiming relief hereunder, inclement weather excluded ("force
majeure"). AI and/or Customer agree to make its best efforts to resume services and, where applicable, to meet the timetable under this
agreement, where relief is obtained under this provision. AI and/or Customer further agree to consult with and advise each other's party of
any anticipated delay or failure, as soon as it becomes aware of such anticipated delay or failure or the possibility thereof, whether for force
majeure or not, and, where applicable, the reestablishment of applicable timetables. In the event this Agreement is canceled or terminated
pursuant to this section, neither party shall have any further financial liability or obligation to the other.
24.Entire Agreement: The parties to this agreement agree that this contract contains the entire agreement between the Customer and AI
and that there are no other representations, warranties or commitments except as specifically set forth in this document and the attached
schedules. The Customer agrees that it has had an opportunity to review this contract and that it has had an opportunity to consult with
counsel of its choice about this agreement. The parties agree that this agreement was negotiated at arm’s length and that its terms shall
not be construed in any way that suggests otherwise. This agreement may be modified, altered, or amended only by a writing signed by
both the Customer and AI.
CHECKS SHOULD BE MADE PAYABLE TO:
Artificial Ice Events LLC
147 Summit St, Building #6
Peabody, MA 01960
(800)275-0185 (Toll-Free) (781) 231-7984 (Fax)
Equipment
Rider
–
Synthetic
Ice
Skating
Rink
All capitalized terms in this Rider shall have the same meaning as defined and used in the Artificial Ice Events LLC Contract For
Services to which it is attached.
1. Waiver: All patrons of the artificial ice rink will be required to sign a Recreational Activity Release of Liability Waiver
hereafter known as “Waiver”. Patrons that are 18 years old and older may sign their own Waiver. Patrons under the age of 18
must have the signature of a legal guardian appear on the Waiver. Customer hereby acknowledges receipt of the Waiver form
from AI. Customer is responsible for having blank copies of the Waiver for all participants to sign. Customer is responsible for
providing AI with all original Waivers that are obtained from Patrons.
2. Site Requirements: The artificial ice rink must be installed on a flat, smooth, level and solid surface. AI does not
provide a sub-floor for artificial ice rinks. AI reserves the right, in its sole discretion, to require that a subfloor is necessary for
installation of the artificial ice rink. If a sub-floor is deemed necessary by AI, it is the sole responsibility of the Customer to
purchase, contract and manage the installation of the sub-floor. It is Customer’s sole responsibility to confirm that event
location is satisfactory. AI will not be held responsible or liable for poor flooring or sub-flooring solutions or options.
2.1.1. At a minimum, the subfloor must be protected by a waterproof membrane made of rubber, polyethelyne or another
material that will provide moisture barrier and be of sufficient durability to remaining intact during installation.
2.2. All outdoor rental Customers of artificial ice rinks are required to have a water source and hose within 100 feet of ice rink
location. Water is used for cleaning purposes only. All indoor rental Customers of artificial ice rinks are responsible for having
a wet vac or mop / water bucket available for cleaning purposes. All
2.3. AI cares for the artificial ice rink by spraying it with a solution that reduces friction and enhances glide and speed. The
solution is a food grade product that is 100% water soluble and non-toxic. There are inherent risks that the solution may over
spray the ice surface, be tracked from or by operators or patrons, or leak through the top of surface resulting in solution residue
on the floor. These circumstances are unlikely and unusual and the solution will not stain or damage any flooring surface but
will require clean up. AI is not responsible for floor clean up.
2.4. Ice skates must only be worn on the artificial ice surface or rubber flooring that surrounds the artificial ice surface.
3. Performers/ Shows: Customer agrees that if ice skaters, performers or ice shows/performances are contracted through
AI, that the quality of the show is not debatable and refunds will not be given for subjective feedback. The Customer is
responsible for providing dressing room (which shall not be a public restroom) within a reasonable distance from the ice
surface.
4. Skill: Ice skating on the artificial ice rink requires an element of skill. The artificial ice surface product has been scientifically
researched to produce minimally more resistance than skating on refrigerated ice. The skate-ability of the surface is not a
subjective experience. AI makes no claims to and is not responsible for injuries obtained or sustained on the artificial ice rink
or satisfaction with skating on the artificial ice surface.
4.1. The artificial ice skating surface may only be used for recreational non-contact ice skating and not for hockey or any
other form of contact sport.
5. Perimeter Fencing: AI provides perimeter fencing for all artificial ice rinks unless otherwise noted. Website and marketing
materials highlight various styles of perimeter fencing to include white picket fencing, netting, black barricades, etc. The
fencing provided is not debatable or an option to be specified or selected by the Customer. No style or color of fencing will be
guaranteed by AI. AI is not responsible for which perimeter fencing is provided to the Customer.
_________________
Initials
Equipment Rider – Inflatable Snow Globe
All capitalized terms in this Rider shall have the same meaning as defined and used in the Artificial Ice Events, LLC Contract For
Services to which it is attached.
1. Site Requirements: Due to the unique nature of the Inflatable Snow Globe (“Snow Globe”), certain site requirements are
necessary.
1.1. Floor space clearance of no less than twenty five feet by twenty five feet (25’ X 25’) and overhead clearance of no less
than fifteen feet (15’) is necessary.
1.2. In order to operate the Snow Globe, a dedicated 20 amp circuit must be provided by the Customer within a fifty (50’)
radius of the Snow Globe location.
1.3. Customer shall provide two (2) skirted 6’ tables and 40’ of pipe and stanchions for line control.
2. Care and Maintenance of the Snow Globe. Customer shall be responsible for the care and maintenance of the Snow Globe
upon delivery. These obligations include, but are not limited to:
• Patrons must be required to remove shoes before entering the Snow Globe.
• No liquids or food of any kind will be allowed inside the event footprint and/or event area or within Snow Globe
• No sharp objects of any kind will be allowed inside the event footprint and/or event area or within Snow Globe
• If Artificial Snow is provided, any wet, soiled or tainted snow is not re-useable and Customer will be held
responsible for any snow damaged due to misuse.
• No lighting of any kind is allowed inside Snow Globe. All lighting inside the event footprint and/or event area must
allow at least four (4’) clearance from the outer diameter of Snow Globe to prevent burns to the surface of the
Snow Globe.
• Customer shall not use any petroleum-based abrasive or caustic materials on any part of the Snow Globe for any
reason. Customer acknowledges that above cleaners may result in damage or deterioration of the Snow Globe
and result in replacement. A clean dusting cloth should be used.
• Internal atmosphere lighting may damage or burn the Snow Globe and is not authorized.
• No smoking permitted inside or within ten (10’) feet of the Snow Globe
• The clear globe unit of the Snow Globe can never be dragged or pulled on the floor. When moving the clear globe
unit of the Snow Globe it must be contained in the bag provided.
3. Artificial Snow: The Snow Globe uses a light artificial snow and customer is aware that some amount of this artificial snow
will end up outside of the globe in the surrounding environment and potentially tracked throughout event space. The snow can
be easily vacuumed after usage, and customer is responsible for arranging for clean up. The customer is also aware that
patrons who participate with the Snow Globe risk being dusted with the artificial snow. The snow will not damage clothing and
may be removed with a lint brush. Artificial snow is provided for decorative effect only and does not independently or
mechanically circulate within the Snow Globe.
4. Climate Conditions and Unsafe Conditions. The Customer agrees that Artificial Ice Events has the right to stop
usage of the Snow Globe if it observes or becomes aware that it is being misused, or that an unsafe condition or conditions
exists. The term “unsafe condition” as used herein includes, but is not limited to, rain, snow, sleet, ice, other inclement weather
and wind speeds that exceed 15 miles per hour and/or the manufacturer’s recommendations or requirements.
4.1. Artificial Ice Events reserves the right to refuse use of equipment to any participant at its unfettered discretion. Refusal of
any participant shall in no way void this Agreement or Customer’s obligations hereunder.
4.2. The Snow Globe may become too hot for use if erected in direct sunlight. Customer assumes the risk that items may be
unable to be used due to excessive heat. Customer is not permitted to attempt to cool equipment with the use of water.
4.3. The Snow Globe can not be operated when temperatures are below 37 degrees Fahrenheit. In the event that the
forecast for weather predicts temperatures at or below 37 degrees, or the temperature at the time of the event is actually
at or below 37 degrees, Customer shall not operate the Snow Globe. No Refunds shall be provided for failure to use the
Snow Globe because of cold temperature conditions.
Equipment Rider – Snowmazing
All capitalized terms in this Rider shall have the same meaning as defined and used in the ARTIFICIAL ICE EVENTS, LLC Contract
for Services to which it is attached.
1. Site Requirements: Due to the unique nature of the Snowmazing (“Maze”), certain site requirements are necessary.
1.1. Floor space clearance of no less than fifty (50) feet long by forty (40) feet wide and overhead clearance of no less than
fifteen feet (15’) is necessary.
1.2. In order to operate Snowmazing, two (2) dedicated 20 amp circuits must be provided by the Customer within a 50ft radius
of the Snowmazing location.
1.3. Customer shall provide 20’ of pipe and stanchions for line control.
2. Care and Maintenance of Snowmazing. Customer shall be responsible for the care and maintenance of
Snowmazing upon delivery. These obligations include, but are not limited to:
• No liquids or food of any kind will be allowed inside the event footprint and/or event area or within Snowmazing.
• No sharp objects of any kind will be allowed inside the event footprint and/or event area or within Snowmazing.
• Internal atmosphere lighting may damage or burn the Snowmazing and is not authorized.
• No smoking permitted inside or within ten (10’) feet of Snowmazing.
3. Climate Conditions and Unsafe Conditions. The Customer agrees that ARTIFICIAL ICE EVENTS, LLC has the right to
stop usage of Snowmazing if it observes or becomes aware that it is being misused, or that an unsafe condition or conditions
exists. The term “unsafe condition” as used herein includes, but is not limited to, rain, snow, sleet, ice, other inclement weather,
and wind speeds that exceed 15 miles per hour and/or the manufacturer’s recommendations or requirements.
3.1. ARTIFICIAL ICE EVENTS, LLC reserves the right to refuse use of equipment to any participant at its unfettered
discretion. Refusal of any participant shall in no way void this Agreement or Customer’s obligations hereunder.
3.2. Snowmazing may become too hot for use if erected in direct sunlight. Customer assumes the risk that items may be
unable to be used due to excessive heat. Customer is not permitted to attempt to cool equipment with the use of water.
4. Skill. Snowmazing is designed to be a fun attraction in which patrons will walk, not run, through an inflatable maze while using
scavenger hunt cards to find a hidden message. The degree of difficulty of the Snowmazing experience is not a subjective
experience. ARTIFICIAL ICE EVENTS, LLC makes no claims to and is not responsible for injuries obtained or sustained on
while inside Snowmazing.
Equipment Rider – Toboggan Tunnel
All capitalized terms in this Rider shall have the same meaning as defined and used in the Artificial Ice Events, LLC Contract For
Services to which it is attached.
1. Site Requirements:
1.1. Customer shall provide access to one (1) dedicated continuously operating 20 amp circuit within one hundred feet (100’)
of the site where the Toboggan Tunnel slide is installed.
1.2. The installation location must be accessible by a twenty four foot (24’) truck.
1.3. The actual dimensions of the Toboggan Tunnel are fifteen (15) feet tall by forty-five (45) long by twenty (20) feet wide.
The site must accommodate the dimensions of the Toboggan Tunnel plus a perimeter of at least fifteen (15) feet around
and adequate clearance from overhead obstructions.
1.4. Customer shall provide an entrance carpet and seating for storage of shoes. No shoes are ever permitted inside of the
Toboggan Tunnel slide, regardless of weather or temperature conditions.
1.5. The Toboggan Tunnel slide must be properly anchored to the ground. Customer shall provide a location for installation
of the Toboggan Tunnel slide where it can be secured to the ground with stakes. Customer shall contact the proper
authorities including, but not limited to Dig Safe, in order to ensure that the Toboggan Tunnel slide can be staked to the
ground safely. If the Toboggan Tunnel slide cannot be staked to the ground, Customer shall provide access to a water
source within fifty (50) feet of the site of the Toboggan Tunnel slide. ARTIFICIAL ICE EVENTS, LLC is not responsible for
the drainage of water containers after the event.
2. Artificial Snow Machines: Artificial snow machines are not included with rental of slides unless otherwise stated.
3. Installation Volunteers: For the Toboggan Tunnel slide, Customer shall provide four volunteers during the installation
and breakdown periods. The absence of volunteers will delay or prohibit installation of the Toboggan Tunnel slide or result in
assessment of an extended rental period. ARTIFICIAL ICE EVENTS, LLC is not responsible for lost time due to lack of
volunteers and will not refund any fees if volunteers are not present. ARTIFICIAL ICE EVENTS, LLC reserves the right in its
sole discretion to hire local labor when volunteers are not present Customer shall pay any fees associated with the retention
of local labor.
4. Climate Conditions and Unsafe Conditions. The Customer agrees that ARTIFICIAL ICE EVENTS, LLC has the
right to stop usage of the Toboggan Tunnel slide if it observes or becomes aware that it is being misused, or that an unsafe
condition or conditions exists. The term “unsafe condition” as used herein includes, but is not limited to, rain, snow, sleet,
ice, other inclement weather and wind speeds that exceed 15 miles per hour and/or the manufacturer’s recommendations or
requirements.
1.1. ARTIFICIAL ICE EVENTS, LLC reserves the right to refuse use of equipment to any participant at its unfettered
discretion. Refusal of any participant shall in no way void this Agreement or Customer’s obligations hereunder.
1.2. The Toboggan Tunnel Slide may become too hot for use if erected in direct sunlight. Customer assumes the risk that
items may be unable to be used due to excessive heat. Customer is not permitted to attempt to cool equipment with the
use of water.
5. Care and Maintenance of the Toboggan Tunnel Slide: Customer shall be responsible for the care and maintenance of the
Toboggan Tunnel slide upon delivery. These obligations include, but are not limited to:
• Patrons must be required to remove shoes before entering the Toboggan Tunnel Slide.
• Patrons should be 12 years of age or under.
• No liquids or food of any kind will be allowed inside the event footprint and/or event area or within Toboggan
Tunnel
• No sharp objects of any kind will be allowed inside the event footprint and/or event area or within Toboggan
Tunnel
Equipment Rider – Street Stones Mobile Curling Lane
All capitalized terms in this Rider shall have the same meaning as defined and used in the Artificial Ice Events LLC Contract For
Services to which it is attached.
1. Site Requirements: The Street Stones must be installed on a flat, smooth, level and solid surface. AI does not provide a
sub-floor for artificial ice rinks. AI reserves the right, in its sole discretion, to require that a subfloor is necessary for installation
of the artificial ice rink. If a sub-floor is deemed necessary by AI, it is the sole responsibility of the Customer to purchase,
contract and manage the installation of the sub-floor. It is Customer’s sole responsibility to confirm that event location is
satisfactory. AI will not be held responsible or liable for poor flooring or sub-flooring solutions or options.
1.1. Customer shall provide access to two (2) dedicated continuously operating 20 amp circuits within one hundred feet (100’)
of the site where the Street Stones is installed.
1.2. The installation location must be accessible by a twenty four foot (24’) truck.
1.3. The actual dimensions of the Street Stones are fifteen (15) feet tall by forty-five (45) long by forty-five (45) feet wide. The
site must accommodate the dimensions of the Street Stones plus a perimeter of at least ten (10) feet around and
adequate clearance from overhead obstructions.
1.4. The Street Stones must be properly anchored to the ground. Customer shall provide a location for installation of the
Street Stones where it can be secured to the ground with Street Stones can be staked to the ground safely. If the Street
Stones cannot be staked to the ground, Customer shall provide access to a water source within fifty (50) feet of the site
of the Street Stones. AI is not responsible for the drainage of water containers after the event.
2. Artificial Snow Machines: Artificial snow machines are not included with rental of slides unless otherwise stated.
3. Installation Volunteers: For the Street Stones, Customer shall provide two volunteers during the installation and
breakdown periods. The absence of volunteers will delay or prohibit installation of the Street Stones or result in assessment of
an extended rental period. AI is not responsible for lost time due to lack of volunteers and will not refund any fees if volunteers
are not present. AI reserves the right in its sole discretion to hire local labor when volunteers are not present Customer shall
pay any fees associated with the retention of local labor.
4. Climate Conditions and Unsafe Conditions. The Customer agrees that AI has the right to stop usage of the Street
Stones if it observes or becomes aware that it is being misused, or that an unsafe condition or conditions exists. The term
“unsafe condition” as used herein includes, but is not limited to, rain, snow, sleet, ice, other inclement weather and wind
speeds that exceed 15 miles per hour and/or the manufacturer’s recommendations or requirements.
1.1. AI reserves the right to refuse use of equipment to any participant at i ts unfettered discretion. Refusal of any participant
shall in no way void this Agreement or Customer’s obligations hereunder.
1.2. The Street Stones may become too hot for use if erected in direct sunlight. Customer assumes the risk that items may
be unable to be used due to excessive heat. Customer is not permitted to attempt to cool equipment with the use of
water.
5. Care and Maintenance of the Street Stones: Customer shall be responsible for the care and maintenance of the Street
Stones upon delivery. These obligations include, but are not limited to:.
• No liquids or food of any kind will be allowed inside the event footprint and/or event area or within Street Stones.
• No sharp objects of any kind will be allowed inside the event footprint and/or event area or within Street Stones.
ARTIFICIAL ICE E VENTS LLC
Training/Operator Acknowledgement
Customer: __________________________________
This Operator Acknowledgement is made part of and incorporated into the Artificial Ice Events LLC Contract for
Services (the “Agreement”) to which it is attached.
DATE(S) OF EVENT:
EVENT SITE FULL ADDRESS:
Acknowledgment(s):
It is hereby acknowledged that I, the undersigned, am at least 18 years of age, and am authorized to sign this
document on behalf of the above-named Customer.
I, the undersigned, on behalf of myself and on behalf of the above-named Customer, further acknowledge that
Artificial Ice Events LLC (“AI”) has provided me with installation, operating, cleaning, and maintenance
instructions for the equipment that I will be operating, including instructions to minimize the potential for injury, all
of which I have read and understood. I understand that it is my obligation to read any manuals and ask any
questions necessary to perfect my understanding of my obligations hereunder. I have read and understood the
recommendations for the operation, care and maintenance of the equipment and any applicable operations
manuals.
I, the undersigned, for myself and on behalf of the above-named Customer, agree to abide by all of the terms,
conditions, rules and instructions regarding the use of the equipment.
The undersigned certifies that he or she is over eighteen years of age, and is obligated to abide by all of the
terms, conditions, rules, instructions and training provided by AI as set forth above.
Signed under the pains and penalties of perjury this ____ day of __________, 20__.
Print name:
Signature:
Address:
Date of Birth:_____________________________
RECREATIONAL ACTIVITY RELEASE OF LIABILITY, WAIVER OF CLAIMS, EXPRESS ASSUMPTION OF
RISK AND INDEMNITY AGREEMENT.
Please read and be certain you understand the implications of signing.
Express assumption of risk associated with recreational activities. I, (please print first name, middle name, & last name)
do hereby affirm and acknowledge that I have been fully informed of the
inherent hazards and risks associated with the recreational activity generally described as ICE SKATING, including the rental
equipment and transportation associated therewith of which I am about to engage in. Inherent hazards and risks include but are not
limited to:
1. Risk of injury from the activity and equipment utilized is significant including the potential for permanent disability and death.
2. Possible equipment failure and/or malfunction of my own or others equipment.
3. This activity takes place outdoors and therefore includes risks associated with exposure to elements, excessive heat, hypothermia,
impact of the body upon the water, injection of water into my body orifices, encountering objects either natural or manmade, exposure
to animals with the attendant risk of kicking, biting, shying away, running off or otherwise moving in an unanticipated manner causing
injury and/or death.
4. My own negligence and/or the negligence of others, including but not limited to operator error and guide decision making
including misjudging terrain, rapids, weather, trails, or route location.
5. Attack by/or encounter with insects, reptiles, and/or animals.
6. Accidents or illness occurring in remote places where there are no available medical facilities.
7. Fatigue, chill, and/or dizziness, which may diminish my/our reaction time and increase the risk of accident.
*I understand the description of these risks is not complete and that unknown or unanticipated risks may result in injury,
illness, or death.
RELEASE OF LIABILITY, WAIVER OF CLAIMS AND INDEMNITY AGREEMENT
In consideration for being permitted to participate in the activity (ies) described above and related activities, I hereby agree,
acknowledge and appreciate that:
1. I HEREBY RELEASE AND HOLD HARMLESS WITH RESPECT TO ANY AND ALL INJURY, DISABILITY, DEATH, or
loss or damage to person or property, WHETHER CAUSED BY NEGLIGENCE OR OTHERWISE, the following named persons or
entities, herein referred to as the releasees.
ARTIFICIAL ICE EVENTS, LLC
Owner (Company and/or Person)
2. To release the releasees, their officers, directors, employees, representatives, agents, and volunteers, and vessels from liability and
responsibility whatsoever and for any claims or causes of action that I, my estate, heirs, survivors, executors, or assigns may have for
personal injury, property damage, or wrongful death arising from the above activities whether caused by active or passive negligence
of the releasees or otherwise. By executing this document, I agree to hold the releasees harmless and indemnify them in conjunction
with any injury, disability, death, or loss or damage to person or property that may occur as a result in engaging in the above activities.
3. By entering into this agreement, I am not relying on any oral or written representation or statements made by these releasees other
than what is set forth in this agreement.
This release shall be binding to the fullest extent permitted by law. If any provision of this release is founded to be unenforceable, the
remaining terms shall be enforceable.
I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, AND I FULLY UNDERSTAND
ITS TERMS, AND UNDERSTAND THAT I HAVE GIVEN UP LEGAL RIGHTS BY SIGNING IT, AND I SIGN IT FREELY
AND VOLUNTARILY WITHOUT ANY INDUCEMENT.
S/
Signature of Adult Participant Name of Adult Participant (Please Print) Date
FOR PARTICIPANTS OF MINORITY AGE: This is to certify that I, as parent, guardian, temporary guardian with legal
responsibility for this participant do consent and agree not only to his/her release of all releasees, but also to release and indemnify the
releasees from any and all liabilities incident to his/her involvement in these programs for myself, my heirs, assigns, and next of kin.
S/
Signature of Parent or Adult Legal Guardian if Name of Parent or Adult Legal Guardian (Please Print) Date
participant is a minor, and by their signature,
they on my behalf release all claims that both
they and I have.
Name of Minor (Please Print) Date
For Release (ENTER RELEASE DATE HERE)
ARTIFICIAL ICE EVENTS
Press Release Template
Artificial Ice Events to Install Eco-Fr iendly Synthetic Ice Skating Rink at (ENTER YOUR INFO)
(ENTER YOUR CITY, STATE, DATE): Get in the spirit of the season and get ready
to skate on a totally synthetic ice surface - Artificial Ice Events, the nation’s largest synthetic
ice rental company sets up and installs artificial ice surfaces that require no water or refrigeration. The
plastic ice surfaces are built around a new technology that closely resembles the skating experience of
real ice. Aj Paradis, an ice technician for Artificial Ice Events, says “it is an amazing product and
nothing is more nostalgic than people ice skating during the holiday season. It’s great seeing young
and old, experienced or beginner smile as they skate on our ice. Its quick set up, low maintenance
cost, and its ability to be set up in any climate make it a real winner for holiday events particularly in
warm states.”
Come experience artificial ice for yourself and skate with us…ENTER YOUR EVENT DETAILS
HERE.
For additional information about the artificial ice surface please visit www.artificialiceevents or for
event details and media inquiries contact: ENTER YOUR EVENT CONTACT HERE.
For Artificial Ice Events
Print Name:
Signature:
Date:8/27/2024
ACCEPTED AND AGREED:
For the Customer
Print Name:Erin Burke
Signature:
Title:
817-410-3919Phone:
eburke@grapevinetexas.govEmail:
8/27/2024Date:
Michael Gallant