HomeMy WebLinkAboutItem 25 - Audio System for The Rec MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 5, 2024
SUBJECT: PURCHASE OF REPLACEMENT AUDIO SYSTEM FOR THE REC
RECOMMENDATION: City Council to consider the approval for the purchase of a replacement
audio system for The REC from ImageNet Office Systems for the Parks
and Recreation Department.
FUNDING SOURCE: Funds are available in the Permanent Capital Maintenance Fund (Parks)
for a total amount not to exceed $29,936.
BACKGROUND: This purchase involves the replacement of the existing audio system and
associated equipment that was damaged during multiple power surges on
August 23, 2024. These surges rendered the audio system inoperable,
resulting in The REC of Grapevine being without audio for
announcements, a key component of the facility safety plan. ImageNet will
replace the existing audio headend processors with QSYS Core 110vF
Digital Sound Processors. These new processors will include multiple
input and output options to integrate with the existing amplifiers and
speakers, restoring the functionality of the paging and background audio
system. In an effort to ensure protection of the equipment the bid includes
power surge protection units to prevent possible damage to the equipment
in the event of future power surges.
This installation is a partial solution aimed at addressing the immediate
and critical issues related to paging and audio distribution (which includes
the safety of facility users). While this phase resolves these urgent needs,
the upgrade of the existing amplifiers, additional audio components, and
video distribution will be scoped and implemented in a later phase.
This purchase will be made in accordance with an existing interlocal
agreement with the Region VIII Education Service Center known as The
Interlocal Purchasing System (TIPS) in Texas as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter
791.
Bids were taken by the cooperative and contracts were awarded to
ImageNet Office Systems. The Parks and Purchasing staff reviewed the
contract for departmental specification compliance and pricing and
determined that the contract would provide the best product and pricing
for meeting the needs of the City.
Staff recommends approval.
AT/LW