HomeMy WebLinkAboutItem 30 - HVAC Filters, Supplies and Equipment MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 5, 2024
SUBJECT: ANNUAL CONTRACTS FOR HVAC FILTERS, SUPPLIES AND
EQUIPMENT
RECOMMENDATION: City Council to consider approval of an annual contract for HVAC filters,
supplies and equipment from Joe W. Fly Company and Texas Air Systems
for the Public Works Facilities Services Department.
FUNDING SOURCE: Funds are available in the General Fund (Facilities), CVB Fund, Utility
Enterprise Fund, Lake Parks Fund and Lake Enterprise Fund (Golf) for an
annual estimated budgeted amount of$70,000.
BACKGROUND: The purpose of these contracts is to establish fixed annual pricing for
HVAC filters, supplies and equipment for air filter installation with Joe W.
Fly Company and a full-service HVAC agreement for maintenance and
repairs to extend the life of the HVAC equipment located in city facilities
with Texas Air Systems.
These purchases will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative (Buy
Board) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791. The contract with Joe W. Fly
Company is for an initial one-year period with two, one-year renewal
options. If approved, this will be the first optional renewal. The contract
with Texas Air Systems is for an initial one-year period with two, one-year
renewal options.
Bids were taken by the Cooperative and contracts were awarded to Joe
W. Fly Company and Texas Air Systems. The Facility Services and
Purchasing staff reviewed the contracts for departmental specification
compliance and pricing and determined that the contracts would provide
the best service and pricing for meeting the needs of the City.
Staff recommends approval
CH/TM