HomeMy WebLinkAboutItem 10 - Swimming Pool Chemical Services .�...�,� ., �,. ,. __
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MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER t-'�
MEETING DATE: APRIL 15, 2008
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT TO
PROVIDE SWIMMING POOL CHEMICAL SERVICES FOR THE
PARKS AND RECREATION DEPARTMENT
RECOMMENDATION:
City Council to consider a contract renewal to Ecolab Center, Inc. for swimming pool
chemical services to be rendered on a scheduled basis. Annual expenditures will be
limited to the budgeted amount for this service.
FUNDING SOURCE:
Funds for this service were budgeted in account 100-42205-312-5 General Fund/
Grounds Maintenance/Aquatics in the amount of$20,200.
�. BACKGROUND:
This contract was first approved by Council on April 5, 2005.
Staff solicited three written quotations for this purchase. House Bill 197 raised the formal
bid limit requirement from $15,000 to $25,000. City purchasing policy requires at least
three written quotations for purchases between $3,000 and $25,000. Advertisements are
not required.
This contract provides scheduled maintenance services of the various chemicals
required to operate the municipal swimming pools. Staff solicited three written quotations
for the service. Two quotations were received. One was from Ecolab Center, Inc. and
one from D.C.C., Inc. The bid from D.C.C., Inc. was a no bid. Staff contacted D.C.C. to
find out the reason they were unable to bid. D.C.C. indicated they could only provide a
liquid bleach verses the dry form of calcium hypochlorite specified in the quotation
documents. Parks and Recreation staff indicated that the tablet dry form is specified
because of unsatisfactory water chemistry results when using liquid bleach in the past.
Staff indicates that the liquid bleach tends to raise the pH level of the water and is more
hazardous to work with compared to tablets.
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April 10, 2008 (10:49AM)
The contract included four, one-year options to renew. This request would be for the
third renewal. The contract also allowed for contract price adjustments to be considered
at each renewal period. Ecolab Center, Inc. has provided this service in the past with
satisfactory results and agreed to renew the contract with an increase in pricing of
0.04% due to an increase in raw material and fuel cost.
Staff recommends approval to renew the contract with Ecolab Center, Inc. in the annual
amount of$20,200.
GR
April 10, 2008(10:49AM)