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Home My WebLink AboutItem 04 - Fairway Drive �� MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL � FROM: BRUNO RUMBELOW, CITY MANAGER�j�' MEETING DATE: MARCH 4, 2008 SUBJECT: INTERLOCAL AGREEMENT WITH TARRANT COUNTY — SURFACE REHAB OF FAIRWAY DRIVE RECOMMENDATION: City Council consider approving an Interlocal Agreement with Tarrant County for the construction of a single layer chip seal of Fairway Drive from State Highway 26 to the Denton County Line, a length of approximately 13,462 feet, authorize staff to execute said contract, and take any necessary action. FUNDING SOURCE: Funds are available in the FY 08 Streets PCMF account 174-43301-090. BACKGROUND: This is an agreement under which the County agrees to place a single layer chip seal course on Fairway Drive with its labor and equipment. The City agrees to pay for the materials and all ancillary costs including manhole or valve adjustments, traffic signal adjustments, traffic control, temporary and permanent pavement markings, water necessary for the process and any Storm Water Pollution Prevention Plan (SWPPP) requirements. The estimated cost to the City for its share of the overall rehab cost is $72,364. Staff recommends approval. � '•��co��'. :,r,'�' �,. ;N '�,i�' u,: � - .x. �� •*• TARRANT COUNTY GARY FICKES Northeast Sub-Courthouse COUNTY CORf11ISSIONER Southlake Town Hall 645 Grapevine Hwy., Suite 6 PRECINCT NO. 3 1�00 :�4ain Street, Suite �10 Hurst, TX 76054 Southlake, TX 76093 (817) 581-3600 (817) 481-8234 (817) 581-3603 - Fax (8l7) �t81-8053 - Fax February 15, 2008 N1r. Matt Singleton Director of Public Works City of Grapevine PO Box 95104 Grapevine TX 76099 Dear Matt: Enclosed are five copies of the revised Interlocal Agreement between 'I'arrant County and the City of Grapevine for work to be performed on Fairway Drive, together with a Notice to Proceed form. Would you please ai�range for this Agreement to be placed before the Grapevine City Council for approval. After it has been signed by the city, please return four fully executed copies and the signed Notice to Proceed to this office. After approval by Commissioners Court, I will return one fully executed original to you. Thank you for your assistance. If you have any questions, please give me a call. Sincerely, � MaryGA�'C� �� .i�h Rike � Executive Secretary �, �e! � `�°r �'O encs. �� G �� ..�: `� � gfickes @ tarrantcounry.com THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS COUNTY OF TAR.RANT CONTRACT This Agreement made and entered into this the day of , 2008, by and between the County of Tarrant, acting herein by and through its governing body the Commissioners Court, hereinafter referred to as COIJNTY, and the CITY OF GRAPEVINE acting herein by and through its governing body, hereinafter referred to as the CITY, both of Tarrant County, State of Texas, witnesseth: WHEREAS, this Agreement is made under the authority granted by and pursuant to Chapter 791 of the Texas Government Code; and WHEREAS, the party or parties paying for the performance of governmental functions or services shall make payments therefore from current revenues available to the paying party; and, WHEREAS, the governing bodies of the two parties find that the project or undertaking is necessary for the benefit of the public and that each party has the legal authority to build or maintain the project or to provide such service, and the construction and improvement thereof is in the common interest of both parties hereto; and that the division of costs provided for constitutes adequate consideration to each party; set project being more particularly described as: • Construction of a single layer chip seal on Fairway Drive from SH 26 to the Denton County line (project length approximately 13,462 1�. WHEREAS, the parties hereto, in order to facilitate the financing and construction of the needed facility, and in order to share the costs of having said work to be done have agreed to share in the financing of said construction as hereinafter stated in detail. The CITY hereby agrees that the CITY will pay for any engineering, survey, and laboratory testing necessary for these projects, and that the COIJNTY will not be responsible for any payment for such services. The CITY must notify the COUNTY within thirty days of completion of these projects of any complaint the CITY has with the project. For and in consideration of the mutual undertaking hereinafter set forth and for adequate consideration given, the parties agree as follows: l. COUNTY agrees to provide the following work for the project: Assist in hauling rock and placement of a single-layer chip seal surface on the existing pavement surface. ` ; . ,,�. K�� ,� ��,.� _ _ _ _ 2. COUNTY agrees to provide the labor and equipment necessary for the rehabilitation work of above project. �� 3. The CITY agrees to pay for the actual cost of the materials, including any delivery or freight costs. The CITY will provide a purchase order and will be billed directly by the COUNTY. The COUNTY may accumulate and bill the CITY for incidental material cost. The estimated cost for the project is $72,363.62, based on December 2008 price quotes. Any increases in the price of materials will be paid by the CITY. On completion, the CITY will inspect the project and verify the total number of square yards. 4. The CITY agrees to complete any and all roadway repairs and is responsible for the adjustment of all valves, manholes, and utilities. The CITY will coordinate and disconnect any existing traffic signal loops and will be responsible for the replacement of all signal related devices if necessary. 5. The CITY agrees it will be responsible for traffic control on this project. This responsibility includes all signage, barricades and flagmen necessary to control traffic in and around the construction site. The COUNTY will provide temporary pavement markings as specified by the CITY and the CITY will be responsible for placement of all permanent pavement markings. 6. The CITY will provide the COLTNTY with a hydrant meter and all the water necessary for the project at no cost to the COLJNTY. `i`� 7. The CITY agrees that if a Storm Water Pollution Prevention Plan (SWPPP) is required, the CITY will be responsible for the design and development of the Plan. The COLJNTY will be responsible for the implementation and maintenance of the Plan for the duration of the project. The CITY further agrees to pay for all costs (including subcontractor materials, labor, and equipment) associated with the implementation and maintenance of the Plan. By entering into this Agreement the parties do not create any obligations express or implied other than those set forth herein and this Contract shall not create any rights in parties not signatories hereto. Nothing contained in this Agreement is intended by the parties to create a partnership or joint venture between the parties, and any implication to the contrary is hereby expressly disavowed. It is understood and agreed that this Agreement does not create a joint enterprise, nor does it appoint any party as an agent of any other party, for any purpose whatsoever. The parties to this Agreement do not intend by this Agreement that any specific third party may obtain a right by virtue of the execution or performance of this Agreement. CITY agrees that the COUNTY is relying on the CITY for notice of when to proceed with these projects, but this Agreement does not require the COLTNTY to do these projects within any particular time frame. This Agreement shall terminate automatically upon happening of any of the following events: 1. The completion of the improvement provided for herein or; 2. At the end of one (1) year from date herein, unless renewed by both parties in writing. CITY: Authorized City Official ATTEST: CITY TARRANT COUNTY: �, B. Glen Whitley, County Judge ATTEST: COUNTY Gary Fickes County Commissioner, Precinct Three *APPROVAL AS TO FORM: District Attorney's Office • By law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. 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