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HomeMy WebLinkAboutItem 10 - Minutes � ����,l� � �� - - STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 19th day of February, 2008 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:35 p.m. ITEM 1. DISCUSS CONVENTION &VISITORS BUREAU CAPITAL PROJECTS AND SISTER CITY PROGRAM Convention & Visitors Bureau Director P. W. McCallum briefed the City Council regarding the Sister City Programs with Parras de la Fuente, Mexico; Krems, Austria and the proposed Sister City Program with West Lothian, Scotland. Mr. McCallum reviewed the status of the following capital projects: Grapevine Convention Center renovation, Grapevine Concourse renovation, Grapevine Vintage Railroad renovation, Station Master's House renovation, Midway Night Club renovation, Heritage Center Complex Plans, Band Hall/Homemaking building, Two-Room School House, Keeling House renovation, Cotton Ginner's House renovation, Arpco Building (will become the Grapevine Heritage Museum), Nash Farm renovation and the proposed Convention & Visitors Bureau headquarters. There was no formal action taken by the City Council. � 02/19/08 - ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of March, 2008. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS ��. COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 19th day of February, 2008 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary � CALL TO ORDER Mayor Tate called the meeting to order at 7:20 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. .�,, 02/19/08 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of March, 2008. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS �� COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of February, 2008 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Chris Coy Member Danette Murray Member Betty "BJ" Wilson Member � Mark Lowery Member Monica Hotelling Member Jim Fechter Alternate Gary Martin Alternate constituting a quorum, with Vice Chairman Herb Fry absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION Commissioner Coy delivered the Invocation. r _ 02/19/2008 ITEM 1. PUBLIC HEARING CONDITIONAL USE APPLICATION CU08-01 GAYLORD TEXAN RESORT AND CONVENTION CENTER ON LAKE GRAPEVINE Mayor Tate declared the public hearing open. Planner Albert Triplett reported that Conditional Use Application CU08-01 had been filed by Gaylord Texan Resort and Convention Center on Lake Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2007-69 for the addition of a 12-story hotel tower with guest rooms, conference and parking. The subject property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. Mr. Triplett reported the applicant has requested the case be tabled to March 18, 2008. Commissioner Hotelling, seconded by Commissioner Wilson, offered a motion to table the public hearing to March 18, 2008. The motion prevailed by the following vote: Ayes: Oliver, Coy, Murray, Wilson, Lowery, Hotelling & Fechter Nays: None Absent: Fry Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to table the public hearing to March 18, 2008. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate announced there would not be any additional notice to the adjacent property owners. ITEM 2. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU08-02 FLORIDA BETHEL Mayor Tate declared the public hearing open. Planner Triplett reported Conditional Use Application CU08-02 had been filed by Florida Bethel requesting a conditional use permit to amend the site plan approved by Ordinance No. 99-175 requesting the addition of a 6,249 square foot multi-tenant retail building with a drive through window on property located at 1700 North State Highway 26. The subject property is zoned "CC" Community Commercial District Regulations. Mr. Chris Boening requested favorable consideration of the application noting the drive- through would be located on the northwest side of the development. He stated there were no current tenants for the development. City Council and the Planning & Zoning Commission questioned the location and tenant that would use the drive-through window due to the possibility of car stacking creating a 2 02/19/2008 circulation problem on the site. Discussion ensued that the applicant would need to submit another conditional use requesting the drive-through once a tenant was secured for the location. Following discussion, the applicant requested the public hearing be continued to the March 18, 2008 meeting to allow redesign of the site plan. Commissioner Lowry, seconded by Commissioner Fechter, offered a motion to continue the public hearing to the March 18, 2008 meeting. The motion prevailed by the following vote: Ayes: Oliver, Coy, Murray, Wilson, Lowery, Hotelling & Fechter Nays: None Absent: Fry Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to continue the public hearing to the March 18, 2008 meeting. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU08-03 UNO DUE GO Mayor Tate declared the public hearing open. Planner Triplett reported Conditional Use Application CU08-03 had been filed by Uno Due Go requesting a conditional use permit for the on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant at 1000 International Parkway Terminal E, Columns 124-126, Dallas/Fort Worth International Airport. The subject property is zoned "GU" Governmental Use District. Mr. Kevin Wells requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak. City Secretary Huff reported the Council and Commission had been copied the one letter of support. Commissioner Coy, seconded by Commissioner Murray, offered a motion to close the public hearing. The motion prevailed by the following vote: ,d-�,� Ayes: Oliver, Coy, Murray, Wilson, Lowery, Hotelling & Fechter 3 02/19/2008 Nays: None ,��,,, Absent: Fry Council Member Stewart, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 4. PUBLIC HEARING 34T" YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM Mayor Tate declared the public hearing open. :,,�ffi Public Works Director Matt Singleton reviewed the proposed 34th Year Community Development Block Grant (CDBG) Program relative to the replacement of an existing six- inch cast iron pipe (CIP) water line with a six-inch PVC line in the 700 block of east Worth Street between Wood Street and Ruth Street and authorization for Staff to proceed with the submittal to Tarrant County. The estimated cost for this project is $157,740.00. It is not known the total funds that will be made available through this year's CDBG program. If CDBG funding plus the City funding match of 46% ($72,470.00) does not meet the cost of construction after the bid opening, the City will be allowed to fund the remainder of the cost, or the project may be reduced in scope. Council requested that Staff keep them updated regarding the cost and CDBG funding for the project. Council Member Wilbanks, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Council Member Spencer, seconded by Council Member Stewart, offered a motion to authorize Staff to submit the request to Tarrant County. The motion prevailed by the following vote: ;� 4 02/19/2008 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease �� Nays: None ITEM 5. RESOLUTION SUPPORT REGIONAL TRANSPORTATION COUNCIL'S CLEAN VEHICLE FLEET PROGRAM Public Works Director Singleton recommended approval of a resolution supporting the Regional Transportation Council's Clean Vehicle Fleet program. The Regional Transportation Council (RTC), as the policy body for the North Central Texas Council of Governments - Transportation Department, originally adopted a Clean Vehicle Policy in 2000. On October 13, 2005, the RTC approved a resolution in support of a new Clean Vehicle Fleet Policy and model resolution for adoption by governmental entities in the nine- county non-attainment region. The comprehensive policy addresses the areas in which fleet managers can positively impact air quality through vehicle acquisition, maintenance, operations and compliance verification. Adoption of the Clean Fleet Vehicle Policy entitles the City of Grapevine to compete for clean vehicle funding made available by the RTC. The City of Grapevine currently complies with the proposal with the exception of the reporting. Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adopt the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2008-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING AND IMPLEMENTING A CLEAN FLEET VEHtCLE POLICY TO IMPROVE AIR QUALITY; THROUGH ACQUISITION, OPERATION AND MAINTENANCE OF FLEET VEHICLES AND PROVIDING AN EFFECTIVE DATE ITEM 6. ORDINANCE, APPROVE SETTLEMENT AGREEMENT BETWEEN ATMOS CITIES STEERING COMMITTEE AND ATMOS ENERGY CORP. Assistant City Manager Jennifer Hibbs recommended approval of a Settlement Agreement between ATMOS Cities Steering Committee and ATMOS Energy Corporation. She stated that on September 20, 2007, ATMOS filed a $52 million system-wide rate increase. The City suspended the effective date to work with other ATMOS cities to analyze the filing. This rate increase represents the seventh requested increase in natural gas rates since 2004. Four of these rate increases were the result of GRIP requests. As with other rate cases, the ATMOS cities retained consultants to evaluate the most recent request. The consultants found that, while a $52 million rate increase is not justified, a smaller increase of$8 million is reasonable and that the RRC would probably grant a $10 million increase. A contested rate increase at the RRC level would likely take months and cost taxpayers several million dollars and would not likely produce a more favorable rate in the end. 5 02/19/2008 Council Member Wilbanks stated the Utility Committee reviewed the settlement and supports the settlement agreement. Council Member Freed, seconded by Council Member Stewart, offered a motion to adopt the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2008-08 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ("CITY") APPROVING A SETTLEMENT AGREEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE AND ATMOS ENERGY CORP., MID-TEX DIVISION ("ATMOS MID-TEX" OR "THE COMPANY") REGARDING THE COMPANY'S STATEMENT OF INTENT TO CHANGE GAS RATES IN ALL CITIES EXERCISING ORIGINAL JURISDICTION; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE SETTLEMENT AGREEMENT AND FINDING THE RATES TO BE SET BY THE ATTACHED TARIFFS TO BE JUST AND REASONABLE; ADOPTING A SAVINGS CLAUSE; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND LEGAL COUNSEL AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. One-Year Extension Conditional Use Permit CU06-31 Eve Consultants of Texas Development Services Director recommended approval of a one-year extension to August 15, 2008 of Conditional Use Permit CU06-31 approved by Ordinance No. 2006-55 on August 15, 2006 granting a conditional use permit to Eye Consultants for a medical office/ambulatory surgical center located at 2400 West State Highway 114. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: 6 02/19/2008 .��:. Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 8. Authorize Purchase, Hamm Vibratorv Double Drum Roller Public Works Director recommended approval of the purchase of a Hamm Vibratory Double Drum Roller for the Street Division from Wright/Continental Equipment Company in the amount of$74,321.00. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 9. Consideration of Minutes City Secretary recommended approval of the minutes of the February 5, 2008 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 10. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU08-02 FLORIDA BETHEL Planning & Development Manager Ron Stombaugh reported there was no action taken as the public hearing was continued to the March 18, 2008 meeting. ITEM 11. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU08-03 UNO DUE GO Planning & Development Manager Stombaugh reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU08-03 filed by Uno Due Go granting a conditional use permit for the on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant at 1000 International Parkway Terminal E, Columns 124-126, Dallas/Fort Worth International Airport. The subject property is zoned "GU" Governmental Use District. Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use �, permit. The motion prevailed by the following vote: 7 02/19/2008 �� Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2008-09 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU08-03 FOR THE POSSESSION, STORAGE, RETAIL SALE AND ON-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGES) IN CONJUNCTION WITH A RESTAURANT IN A DISTRICT ZONED "GU" GOVERNMENTAL USE DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of March, 2008. �� 8 02/19/2008 APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary � � 9 . ,. i. STATE OF TEXAS _ COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 26th day of February, 2008 at 5:30 p.m. at the Bessie Mitchell House, 411 Ball Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following member of the City Staff: Bruno Rumbelow City Manager CALL TO ORDER Mayor Tate called the workshop to order at 5:45 p.m. ITEM 1. DISCUSS FISCAL YEAR 2009 BUDGET City Manager Bruno Rumbelow and the City Council discussed the direction relative to the upcoming Fiscal Year 2009 Budget relative to tax rate, salaries, capital improvement projects, "pay as we go" purchases and Texas Municipal Retirement System contributions. There was no formal action taken by the City Council. ITEM 2. DISCUSS QUALITY OF LIFE FUND The City Council and City Manager Rumbelow discussed the proposed five year schedule for the Quality of Life Fund. There was no formal action taken by the City Council. ITEM 3. DISCUSS PARKS DEPARTMENT UPDATE TO MASTER PLAN The City Council discussed updating the Parks Master Plan regarding citizen surveys, lake parks, Rockledge Park, Wall-Farrar Park, hike and bike trail plan, and Texas Parks & Wildlife Grant Program. �:.,.. There was no formal action taken by the City Council. 02/26/08 .� ITEM 4. DISCUSS CITIZEN SURVEY The Council discussed the possibility of periodic citizen satisfaction surveys on City services regarding quality of life, neighborhood safety, traffic, commercial development, customer service, taxes, demographics and citizen communication. There was no formal action taken by the City Council. ITEM 5. DISCUSS COUNCIL COMMUNICATIONS City Manager Rumbelow led the City Council in discussion of effective Council communication. There was no formal action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the workshop at 7:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None � PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of March, 2008. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2