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HomeMy WebLinkAboutItem 12 - Minutes ���1i� � __-______.I.� __�.. STATE OF TEXAS � COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of March, 2008 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:35 p.m. ITEM 1. DISCUSS REGULATING NEWSRACKS Development Services Director Scott Williams reviewed options for the regulation of newsracks within the City. Discussion ensued relative to limiting the number of newsracks allowed to not regulating them at all. Comments were made that the multiple unit newsrack boxes would take away the character of Main Street. Following discussion, it was the consensus of the City Council for the City Attorney to advise what regulations can be legally imposed regarding newsracks. It was the consensus of the City Council to not take any further action at this time. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjaurn the workshop at 6:59 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None 03/04/08 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, ��"�4.�:,�we. TEXAS on this the 18th day of March, 2008. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary ���:_... 2 STATE OF TEXAS �� COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of March, 2008 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary ,,� CALL TO ORDER Mayor Tate called the meeting to order at 7:01 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. �� 03/04/08 ADJOURNMENT �` Council Member Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of March, 2008. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS � COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of March, 2008 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1. PROCLAMATION, MEALS ON WHEELS Mayor Pro Tem Ware presented a proclamation to Mr. Mark Lewis, representing Meals On Wheels, Inc. of Tarrant County, declaring March as March for Meals Awareness Month in Grapevine. ITEM 2. UPDATE UNDEVELOPED LAND NORTHEAST AND STATE HIGHWAY 360 CORRIDORS Development Manager Dan Truex updated the City Council as to the undeveloped land in the Northeast and State Highway 360 corridors. Since November 2005, 76 acres of industrial land have either been developed with industrial uses or rezoned to commercial and developed accordingly. A total of 27 acres of commercial land was directly developed „ for commercial purposes without rezoning. The total acres of commercial and industrial 03/04/08 land taken for development within the last 28 months in these two areas total 103 acres or 3.7 acres per month. There remains a total of 1,042 acres of commercial and industrial land in these two corridors that are undeveloped. There was no action taken by the City Council ITEM 3. APPROVE PIPELINE LICENSE AGREEMENT TEXAS MID-STREAM SERVICES, L.L.C. Parks & Recreation Director poug Evans recommended approval of a Pipeline License Agreement with Texas Mid-Stream Gas Services, L.L.C. through a small portion of Highpoint Park in northeast Grapevine. The initial term of the agreement is for 30 years for a payment of$51,675.00. Mid-Stream Gas Services, L.L.C. can request extension of the term of the agreement for two additional 10 year terms at a minimum payment to the City of $25,000.00 per term. In addition to the $51,675.00, Mid-Stream Gas Services, L.L.C. has agreed to donate $23,325.00 to the construction of a restroom facility at Bear Creek Park in south Grapevine. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 4. APPROVE INTERLOCAL AGREEMENT TARRANT COUNTY REHABILITATION ON FAIRWAY DRIVE Public Works Director Matt Singleton requested approval of an Interlocal Agreement with Tarrant County for the surface rehabilitation of Fairway Drive from State Highway 26 to the Denton County Line, a length of approximately 13,462 feet. Under the agreement, the County will place a single layer chip seal course on Fairway Drive with its labor and equipment. The would City agree to pay the estimated cost of$72,364.00 for the materials and all ancillary costs including manhole or valve adjustments, traffic signal adjustments, traffic control, temporary and permanent pavement markings, water necessary for the process and any Storm Water Pollution Prevention Plan (SWPPP) requirements. Deliberation ensued relative to the quality of the chip and seal process on a roadway that carries a lot of traffic. Following discussion, it was the consensus of the Council for Staff to report on the three processes available: chip and seal, asphalt overlay and slurry seal, the costs involved with each process as well as a traffic count for Fairway Drive. There was no action taken by the City Council. ITEM 5. RESOLUTION RATIFYING ELEVATOR UPGRADE SERVICES 2 03/04/08 Public Works Director Singleton recommended approval of a resolution ratifying elevator _ upgrade services at City Hall from ThyssenKrupp Elevator Company in the total amount of$22,982.72. He stated this would upgrade the software and controller parts that run the elevator. The elevator will be out of operation for approximately one week beginning Wednesday, April 16. Motion by Council Member Wilbanks, seconded by Council Member Spencer, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2008-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, TO RATIFY THE PURCHASE OF ELEVATOR UPGRADE SERVICES FROM THYSSENKRUPP ELEVATOR COMPANY AND PROVIDING AN EFFECTIVE DATE ITEM 6 RESOLUTION RATIFYING CONTRACT, EAST SANITARY SEWER OUTFA�L REHABfLITATION Public Works Deputy Director Stan Laster recommended approval of a resolution ratifying a contract for the East Sanitary Sewer Outfall Rehabilitation to Insituform Technologies, Inc. in the amount of $369,280.00 for the rehabilitation of approximately 1,500 LF of the East Sanitary Sewer Outfall to the WWTP through an Interlocal Agreement and established annual contract. The cost includes the cured in place liner, manhole rehabilitation, by-pass pumping operations and traffic control. Motion by Council Member Spencer, seconded by Council Member Freed, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2008-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR THE INSTALLATION OF A STRUCTURAL LINER IN THE EAST SIDE SANITARY SEWER OUTFALL, THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA 3 ---_.___- _ ___ ���.�. ��,�.u�.�.� �fi .��..,��,,�.�r�,,.. 03/04/0� The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Council Member Freed removed Item 7 Adopt-A-Road Agreement. Item 7. Adoqt-A-Road Aqreement, Starr-Hancock Family This item was removed from the Consent Agenda by Council Member Freed and discussed after Item 10. Parks & Recreation Director recommended approval of an Adopt-A-Road Agreement with the Starr-Hancock Family for Ruth Wall Road from Northwest Highway to the Gaylord Texan Resort & Convention Center on Lake Grapevine. Council Member Freed recognized Ms. Renee Hancock in the audience, who wanted to adopt the road in honor of her family. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 8. Authorize Purchase, Trencher Tractor " Parks & Recreation Director recommended approval of the purchase of a trencher tractor from Zimmerer Kubota and Equipment, Inc. in the amount of$31,766.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 9. Authorize Purchase, Utility Vehicle Spraver Parks & Recreation Director recommended approval of the purchase of a utility vehicle with sprayer from Austin Turf and Tractor in the amount $22,827.75. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 10. Consideration of Minutes 4 03/04/08 City Secretary recommended approval of the minutes of the February 19 and 26, 2008 City . Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of March, 2008. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 5 .