HomeMy WebLinkAboutItem 17 - Audio Visual Equipment3717 Commerce Pl
Suite G
Bedford, TX 76021
US
Phone (817) 756-4300
Budget Prepared For
Blake Benavides
817-410-3398
Grapevine Parks & Rec
Blake Benavides
1175 Municple Way
Grapevine, TX 76051
US
Mobile Phone: 940-328-4259
Phone: 817-410-3398
bbenavides@grapevinetexas.gov
Event Information and Budget Summary
City of Grapevine
PO Box 95104
Grapevine, TX 76099
US
Event Budget Summary / Agreement
Name 2024 Carol of Lights
Submittal Date 11/1/2024
Description Cost
City Hall Stage - GV Carol of Lights (24-0254)$37,040.88
Hudgins Stage - 2024 Carol of Lights (24-0252)$8,615.00
Gazebo Stage - 2024 Carol of Lights (24-0521)$8,605.00
2024 Carol of Lights Labor (24-0253)$13,460.00
GV Drone Shows (24-0255)$12,788.92
Subtotal $80,509.80
Delivery & Pickup $995.00
Sales Tax $0.00
Grand Total $81,504.80
By signing below you acknowledge you have read and agree to the Terms and Conditions located on page two of this agreement.
Signed:
Title:
Date:
Blake Benavides
Community Events
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Epicenter Productions, LLC
3717 Commerce Pl
Suite G
Bedford, TX 76021
US
Phone: (817) 756-4300
Fax: (817) 756-4304
www.epicenterproductions.net
Quote
Quote Number: 24-0254
City Hall Stage - GV Carol of Lights
Client
Grapevine Parks & Rec
Blake Benavides
1175 Municple Way
Grapevine, TX 76051
US
Mobile: 940-328-4259
Email:
bbenavides@grapevinetexas.gov
Bill To
Grapevine Parks & Rec
1175 Municple Way
Grapevine, TX 76051
US
Venue / Site
Grapevine City Hall
200 S Main St
Grapevine, TX 76051
Account Manager Shipping Method Customer PO Warehouse Terms Tax Rule
Zach Crisp N/A Epicenter
Productions, LLC
Net 30 Tax Exempt
Ship Date Load In Show Start Load Out Return Date Discount
11/24/2024 12:00
AM
11/24/2024 11:00
AM
11/25/2024 3:00 PM 11/25/2024 10:00
PM
11/25/2024 5:00 PM
Type Qty.Description Note Time Rate Price Price Ext.
Audio
Rental 2 d&b V Hang
Rental 2 d&b V Flying Frame
Rental 8 d&b V8 Line Array Module
Rental 2 d&b D80 4-Channel Amplifier
Rental 4 d&b V12 Line Array Module
Rental 1 d&b D80 4-Channel Amplifier
Rental 4 d&b SL-Sub Subwoofer
Rental 1 Midas M32R Digital Mixer
Rental 3 Shure ULXD Wireless Combo Package
Audio Total:$6,867.88
Lighting
Rental 1 GrandMA3 compact XT 1 Day Rate 950.00 950.00
Rental 6 Maverick Storm 1 Hybrid 1 Day Rate 225.00 1,350.00
Rental 8 Maverick Storm 2 BeamWash 1 Day Rate 225.00 1,800.00
Rental 6 Maverick Storm 2 Profile 1 Day Rate 225.00 1,350.00
Rental 1 DMX Cabling Package 1 Day Rate 175.00 175.00
Lighting Total:$5,625.00
Video
Rental 112 IRiS-IP3 - IRiS™ IP3 Professional LED
video panel
16p x 7p
(2048x896)
Rental 22 Cheeseborough with Forged Eye
Rental 1 NovaStar MCTRL4K
Rental 1 Video Mac
Video Total:$14,400.00
Special Effects
Rental 20 Antari S-500 Snow Machine 1 Day Rate 175.00 3,500.00
Special Effects Total:$6,500.00
11/6/2024 9:33 AM Page 1 of 2
Epicenter Productions, LLC Quote (Quote Number: 24-0254)
Type Qty.Description Note Time Rate Price Price Ext.
Rigging
Rental 2 Tower 1 - Self Rising Truss Package 1000kg (2204,6ft)
Rental 8 3' Gacflex
Rental 2 TAF FTB L-5 - 5' Bolt-Together Truss
Rental 2 TAF FTB-L-10 - 10' Bolt-Together Truss
Rental 1 30 x 30 Heavy Bolt Baseplate
Rigging Total:$3,015.00
Power
Rental 1 200 Amp PowerRACK with (6)L21-30,
(6)20A, and Metering
Rental 1 Power Cable Package
Power Total:$625.00
Consumables
Retail 8 Duracell ProCell AA Battery
Consumables Total:$8.00
Subtotal:$37,040.88
Sales Tax:$0.00
Delivery and Pickup:$0.00
Total:$37,040.88
Total Applied Payments:$0.00
Balance Due:$37,040.88
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Epicenter Productions, LLC
3717 Commerce Pl
Suite G
Bedford, TX 76021
US
Phone: (817) 756-4300
Fax: (817) 756-4304
www.epicenterproductions.net
Quote
Quote Number: 24-0252
Hudgins Stage - 2024 Carol of Lights
Client
Grapevine Parks & Rec
Blake Benavides
1175 Municple Way
Grapevine, TX 76051
US
Mobile: 940-328-4259
Email:
bbenavides@grapevinetexas.gov
Bill To
Grapevine Parks & Rec
1175 Municple Way
Grapevine, TX 76051
US
Venue / Site
Peace Plaza - Grapevine
815 S Main St
Grapevine, TX 76051
Account Manager Shipping Method Customer PO Warehouse Terms Tax Rule
Zach Crisp N/A Epicenter
Productions, LLC
Net 30 Tax Exempt
Ship Date Load In Show Start Load Out Return Date Discount
11/24/2024 12:00
AM
11/24/2024 11:00
AM
11/25/2024 3:00 PM 11/25/2024 10:00
PM
11/25/2024 5:00 PM
Type Qty.Description Note Time Rate Price Price Ext.
Audio
Rental 1 Midas M32R Digital Mixer
Rental 4 RCF NXL24 Powered Column Array
Speaker
1 Day Rate 75.00 300.00
Rental 2 RCF Sub 8004 Single 18" Subwoofer 14 AWG Powercon 1 Day Rate 125.00 250.00
Rental 4 QSC K12 Powered Speaker 1 Day Rate 55.00 220.00
Rental 1 Standard Microphone Stands Pkg 1 Day Rate 25.00 25.00
Rental 1 32 Input Cable Pkg 1 Day Rate 35.00 35.00
Rental 1 Standard Mic Package 1 Day Rate 175.00 175.00
Audio Total:$1,255.00
Lighting
Rental 1 DMX Controller 1 Day Rate 25.00 25.00
Rental 6 Chauvet DJ SlimPAR Pro H USB 1 Day Rate 25.00 150.00
Lighting Total:$175.00
Video
Rental 48 IRiS-IP3 - IRiS™ IP3 Professional LED
video panel
Ground Supported -
8p x 6p (1024x768)
11/6/2024 9:33 AM Page 1 of 3
Epicenter Productions, LLC Quote (Quote Number: 24-0252)
Type Qty.Description Note Time Rate Price Price Ext.
Rental 1 NovaStar - VX6S - Professional video
panel controller
Inputs: 2 × 3G-SDI,
2 × HDMI1.3, 2 ×
DVI, 1 × USB
Outputs: Ethernet
port × 6
Loading Capacity:
3.9 million pixels,
the maximum pixel
CLK is 165MHz
Video Loop: DVI
LOOP, SDI LOOP
Video Monitor: VGA
OUT, DVI OUT
Communication
Mode: USB/LAN
Image Mosaic, Crop
Settings, PIP
Power: Emerson
power supply
Certification: CE,
ROHS, FCC, UL,
EAC
1 Day Rate 250.00 250.00
Rental 1 Video Mac 1 Day Rate 125.00 125.00
Video Total:$6,375.00
Rigging
Rental 2 TAF FTB L-5 - 5' Bolt-Together Truss
Rental 2 TAF FTB-L-10 - 10' Bolt-Together Truss
Rental 1 30 x 30 Heavy Bolt Baseplate
Rigging Total:$175.00
Power
Rental 1 200 Amp PowerRACK with (6)L21-30,
(6)20A, and Metering
Rental 1 Power Cable Package
Rental 2 50' Black Edison 1 Day Rate 5.00 10.00
Power Total:$635.00
Subtotal:$8,615.00
Sales Tax:$0.00
Delivery and Pickup:$0.00
Total:$8,615.00
Total Applied Payments:$0.00
Balance Due:$8,615.00
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Epicenter Productions, LLC
3717 Commerce Pl
Suite G
Bedford, TX 76021
US
Phone: (817) 756-4300
Fax: (817) 756-4304
www.epicenterproductions.net
Quote
Quote Number: 24-0521
Gazebo Stage - 2024 Carol of Lights
Client
Grapevine Parks & Rec
Blake Benavides
1175 Municple Way
Grapevine, TX 76051
US
Mobile: 940-328-4259
Email:
bbenavides@grapevinetexas.gov
Bill To
Grapevine Parks & Rec
1175 Municple Way
Grapevine, TX 76051
US
Venue / Site
Peace Plaza - Grapevine
815 S Main St
Grapevine, TX 76051
Account Manager Shipping Method Customer PO Warehouse Terms Tax Rule
Zach Crisp N/A Epicenter
Productions, LLC
Net 30 Tax Exempt
Ship Date Load In Show Start Load Out Return Date Discount
11/24/2024 12:00
AM
11/24/2024 11:00
AM
11/25/2024 3:00 PM 11/25/2024 10:00
PM
11/25/2024 5:00 PM
Type Qty.Description Note Time Rate Price Price Ext.
Audio
Rental 1 Midas M32R Digital Mixer
Rental 2 RCF NXL44-A Active Two Way Column
Array
1 Day Rate 95.00 190.00
Rental 2 RCF Sub 8006 Dual 18" Subwoofer 14 AWG Powercon 1 Day Rate 175.00 350.00
Rental 4 QSC K12 Powered Speaker 1 Day Rate 55.00 220.00
Rental 1 Standard Microphone Stands Pkg 1 Day Rate 25.00 25.00
Rental 1 32 Input Cable Pkg 1 Day Rate 35.00 35.00
Rental 1 Standard Mic Package 1 Day Rate 175.00 175.00
Audio Total:$1,245.00
Lighting
Rental 1 DMX Controller 1 Day Rate 25.00 25.00
Rental 6 Chauvet DJ SlimPAR Pro H USB 1 Day Rate 25.00 150.00
Lighting Total:$175.00
Video
Rental 48 IRiS-IP3 - IRiS™ IP3 Professional LED
video panel
Ground Supported -
8x6
11/6/2024 9:33 AM Page 1 of 3
Epicenter Productions, LLC Quote (Quote Number: 24-0521)
Type Qty.Description Note Time Rate Price Price Ext.
Rental 1 NovaStar - VX6S - Professional video
panel controller
Inputs: 2 × 3G-SDI,
2 × HDMI1.3, 2 ×
DVI, 1 × USB
Outputs: Ethernet
port × 6
Loading Capacity:
3.9 million pixels,
the maximum pixel
CLK is 165MHz
Video Loop: DVI
LOOP, SDI LOOP
Video Monitor: VGA
OUT, DVI OUT
Communication
Mode: USB/LAN
Image Mosaic, Crop
Settings, PIP
Power: Emerson
power supply
Certification: CE,
ROHS, FCC, UL,
EAC
1 Day Rate 250.00 250.00
Rental 1 Video Mac 1 Day Rate 125.00 125.00
Video Total:$6,375.00
Rigging
Rental 2 TAF FTB L-5 - 5' Bolt-Together Truss
Rental 2 TAF FTB-L-10 - 10' Bolt-Together Truss
Rental 1 30 x 30 Heavy Bolt Baseplate
Rigging Total:$175.00
Power
Rental 1 200 Amp PowerRACK with (6)L21-30,
(6)20A, and Metering
Rental 1 Power Cable Package
Rental 2 50' Black Edison 1 Day Rate 5.00 10.00
Power Total:$635.00
Subtotal:$8,605.00
Sales Tax:$0.00
Delivery and Pickup:$0.00
Total:$8,605.00
Total Applied Payments:$0.00
Balance Due:$8,605.00
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Epicenter Productions, LLC
3717 Commerce Pl
Suite G
Bedford, TX 76021
US
Phone: (817) 756-4300
Fax: (817) 756-4304
www.epicenterproductions.net
Quote
Quote Number: 24-0253
2024 Carol of Lights Labor
Client
Grapevine Parks & Rec
Blake Benavides
1175 Municple Way
Grapevine, TX 76051
US
Mobile: 940-328-4259
Email:
bbenavides@grapevinetexas.gov
Bill To
Grapevine Parks & Rec
1175 Municple Way
Grapevine, TX 76051
US
Venue / Site
City of Grapevine
PO Box 95104
Grapevine, TX 76099
US
Account Manager Shipping Method Customer PO Warehouse Terms Tax Rule
Zach Crisp N/A Epicenter
Productions, LLC
Net 30 Tax Exempt
Ship Date Load In Show Start Load Out Return Date Discount
11/24/2024 12:00
AM
11/26/2024 5:00 PM
Type Qty.Description Note Time Rate Price Price Ext.
Labor
Labor 1 Production Manager Load In, Setup,
Rehearsal, Operate,
Load Out, Strike
11/24/2024 12:00 AM - 11/26/2024
5:00 PM
Labor 3 A1 - Audio Engineer Load In, Setup,
Rehearsal, Operate,
Load Out, Strike
11/24/2024 12:00 AM - 11/26/2024
5:00 PM
Labor 1 A2 - Audio Assistant Setup, Rehearsal,
Operate, Load Out
11/24/2024 12:00 AM - 11/26/2024
5:00 PM
Labor 1 L1 - Lighting Engineer Setup, Rehearsal,
Operate, Load Out
11/24/2024 12:00 AM - 11/26/2024
5:00 PM
Labor 2 LED Video Wall Technician Load In, Setup,
Rehearsal, Operate,
Load Out, Strike
11/24/2024 12:00 AM - 11/26/2024
5:00 PM
Labor 1 Camera Operator Setup, Rehearsal,
Operate, Load Out
11/24/2024 12:00 AM - 11/26/2024
5:00 PM
11/6/2024 9:33 AM Page 1 of 2
Epicenter Productions, LLC Quote (Quote Number: 24-0253)
Type Qty.Description Note Time Rate Price Price Ext.
Labor 2 Special Effects Technician Load In, Setup,
Rehearsal, Operate,
Load Out, Strike
2 Day Rate 500.00 2,000.00
Labor 4 Stage Hand Load In, Setup
11/24/2024 12:00 AM - 11/26/2024
5:00 PM
Labor 4 Stage Hand Load Out
11/24/2024 12:00 AM - 11/26/2024
5:00 PM
Labor Total:$13,460.00
Subtotal:$13,460.00
Sales Tax:$0.00
Delivery and Pickup:$995.00
Total:$14,455.00
Total Applied Payments:$0.00
Balance Due:$14,455.00
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Epicenter Productions, LLC
3717 Commerce Pl
Suite G
Bedford, TX 76021
US
Phone: (817) 756-4300
Fax: (817) 756-4304
www.epicenterproductions.net
Quote
Quote Number: 24-0255
GV Drone Shows
Client
Grapevine Parks & Rec
Blake Benavides
1175 Municple Way
Grapevine, TX 76051
US
Mobile: 940-328-4259
Email:
bbenavides@grapevinetexas.gov
Bill To
Grapevine Parks & Rec
1175 Municple Way
Grapevine, TX 76051
US
Venue / Site
City of Grapevine
PO Box 95104
Grapevine, TX 76099
US
Account Manager Shipping Method Customer PO Warehouse Terms Tax Rule
Zach Crisp N/A Epicenter
Productions, LLC
Net 30 Tax Exempt
Ship Date Load In Show Start Load Out Return Date Discount
11/24/2024 12:00
AM
11/24/2024 11:00
AM
11/25/2024 3:00 PM 11/25/2024 10:00
PM
11/25/2024 5:00 PM
Type Qty.Description Note Time Rate Price Price Ext.
Audio
Rental 3 d&b V Hang
Rental 3 d&b V Flying Frame
Rental 12 d&b V8 Line Array Module
Rental 3 d&b D80 4-Channel Amplifier
Rental 6 d&b V12 Line Array Module
Rental 2 d&b D80 4-Channel Amplifier
Rental 6 d&b SL-Sub Subwoofer
Rental 1 Midas M32R Digital Mixer
Audio Total:$9,743.92
Rigging
Rental 3 GUIL TMD-545/N Line Array Rigging
Tower
Rigging Total:$750.00
Power
Rental 1 200 Amp PowerRACK with (6)L21-30,
(6)20A, and Metering
Rental 1 Power Cable Package
Power Total:$625.00
Labor
Labor 1 A1 - Audio Engineer Load In, Setup,
Rehearsal, Operate,
Load Out, Strike
1 Day Rate 550.00 550.00
11/24/2024 12:00 AM - 11/25/2024
5:00 PM
Labor 4 Stage Hand Load In, Setup,
Rehearsal, Operate,
Load Out, Strike
8 Hourly Rate 35.00 1,120.00
11/6/2024 9:33 AM Page 1 of 2
Epicenter Productions, LLC Quote (Quote Number: 24-0255)
Type Qty.Description Note Time Rate Price Price Ext.
11/24/2024 12:00 AM - 11/25/2024
5:00 PM
Labor Total:$1,670.00
Subtotal:$12,788.92
Sales Tax:$0.00
Loss Damage Wavier:$833.92
Delivery and Pickup:$0.00
Total:$12,788.92
Total Applied Payments:$0.00
Balance Due:$12,788.92
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