HomeMy WebLinkAboutItem 26 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of November 2024 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle City Attorney
Suzanne Le Asst. to the City Secretary
Call to Order
Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers.
Item 1. Invocation
Dr. Doug Page, Pastor at First Baptist Grapevine gave the invocation.
Item 2. Posting of the Colors and Pledges of Allegiance
Pack 168 posted the Colors and led the Pledges of Allegiance.
Item 3. Citizen Comments
No one spoke during Citizen Comments.
PRESENTATIONS
Item 4. Mayor Tate to present a proclamation declaring November 3-9, 2024, National
Animal Shelter Appreciation Week.
Mayor Tate presented the proclamation recognizing November 3-9, 2024, as National
Animal Shelter Appreciation Week to Animal Services Manager Kristina Valentine, who
ITEM #26
thanked Council for the proclamation and updated them on some of the Animal Shelter
activities.
Council did not take any action on this item.
Item 5. Mayor Tate to present a proclamation declaring November as National Native
American Heritage Month.
Mayor Tate presented the proclamation recognizing November as National Native
American Heritage Month to Glenda Price from the Captain Molly Corbin Chapter of the
Daughters of the American Revolution. Price thanked the Mayor and Council for the
proclamation and took photos.
Council did not take any action on this item.
Item 6. Mark Harrison, CEO of Northern Texas PGA, to present thank you for Grapevine's
sponsorship of the 2024 Texas Women's Open.
No presentation made.
Council did not take any action on this item.
Item 7. Paul W. McCallum and Naomi Saenz, CVB to present the status of agreements
with Sister Cities: Parras, Mexico; Krems, Austria; West Lothian, Scotland, and an update
on the first official mission to Barossa, South Australia.
CVB Director Paul W. McCallum and Group Sales & Sister Cities Program Manager
Naomi Saenz gave an update on our Sister Cities and answered questions from Council.
Item 8. Mayor Tate to present the Gallacher Cup to the 2024 winners of the 13th Golf
Tournament between Grapevine-Colleyville Independent School District and West
Lothian Schools.
Mayor Tate presented the Gallacher Cup to the Colleyville Heritage High School Golf
Team for their victory in a golf tournament against our sister city school from West Lothian,
Scotland.
NEW BUSINESS
Item 9. Consider Ordinance No. 2024-098 amending the Grapevine Code of Ordinances,
Chapter 12 - Health and Sanitation, relative to mobile food units (MFUs).
Planning Director Erica Marohnic presented the proposed amendments to the Grapevine
Code of Ordinances, Chapter 12 - Health and Sanitation, relative to mobile food units
(MFUs) and answered questions from Council.
ITEM #26
Motion was made to table consideration of Ordinance No. 2024-098.
Motion: O’Dell
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0 (to table)
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
Item 10. Consider a mid-year appointment to the Library Board to fill a vacant position.
Mayor Pro Tem Darlene Freed recommended approval of a mid-year appointment to the
Library Board to fill a vacant position.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 11. Consider approving the continued partnership with Alliance For Children.
Assistant City Manager Jennifer Hibbs recommended approval for the continued
partnership with Alliance For Children for an amount not to exceed $15,600.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 12. Consider the renewal of an annual contract for enterprise sourcing services with
Ion Wave Technologies, Inc.
Chief Financial Officer Jeff Strawn recommended approval of the renewal of an annual
contract for enterprise sourcing services with Ion Wave Technologies, Inc. for an amount
not to exceed $25,700.
ITEM #26
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 13. Consider approving the findings and an extension of the contract for court fees
and fines collection services with Linebarger Goggan Blair & Sampson, LLP.
Chief Financial Officer Strawn recommended approval of the findings and an extension
of the contract for court fees and fines collection services with Linebarger Goggan Blair
& Sampson, LLP.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 14. Consider the renewal of an Interlocal Agreement with the cities of Colleyville,
Southlake, and Keller for the Metroport Teen Court.
Chief Financial Officer Strawn recommended approval of the renewal of an Interlocal
Agreement with the cities of Colleyville, Southlake, and Keller for the Metroport Teen
Court in the amount of $36,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 15. Consider the purchase of a lift bag kit for the Technical Rescue Team.
Fire Chief Darrell Brown recommended approval of the purchase of a lift bag kit for the
Technical Rescue Team in an amount of $28,782 that will be fully refunded through the
Urban Area Security Initiative Grant. No matching funds are required from the city.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
ITEM #26
Item 16. Consider a firework permit for the Gaylord Glass Cactus event for the Imperial
Tobacco Group fireworks show on Monday, November 18, 2024.
Fire Chief Brown recommended approval of a firework permit for the Gaylord Glass
Cactus event for the Imperial Tobacco Group fireworks show on Monday, November 18,
2024.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 17. Consider renewal of an annual contract for EMS billing services with Emergicon,
LLC.
Fire Chief Brown recommended approval of an annual contract for EMS billing services
with Emergicon, LLC. for an annual estimated amount of $140,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 18. Consider the renewal of an annual contract with MCCI, LLC for Laserfiche
support services.
Chief Information Officer Tessa Allberg recommended approval of the renewal of an
annual contract with MCCI, LLC for Laserfiche support services for an estimated amount
of $174,370.05.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 19. Consider the purchase a three-year contract for an internet circuit from United
Private Networks.
Chief Information Officer Allberg recommended approval of the purchase a three-year
contract for an internet circuit from United Private Networks for an estimated amount of
$18,900.
ITEM #26
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 20. Consider the purchase of Nutanix software license and production support of the
virtual desktop environment from Waypoint.
Chief Information Officer Allberg recommended approval of the purchase of Nutanix
software license and production support of the virtual desktop environment from Waypoint
for an amount of not to exceed $64,777.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 21. Consider the purchase of VMware Horizon Enterprise support/subscription
services from SHI Government Solutions.
Chief Information Officer Allberg recommended approval of purchase of VMware Horizon
Enterprise support/subscription services from SHI Government Solutions for an estimated
amount of $46,440.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 22. Consider the purchase of a new skid steer loader model CTX160 from Vermeer
Equipment of Texas.
Parks and Recreation Director Chris Smith recommended approval of the purchase of a
new skid steer loader model CTX160 from Vermeer Equipment of Texas for a total
amount not to exceed $54,399.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
ITEM #26
Nays: None
Approved: 7-0
Item 23. Consider the purchase for fencing at Dove Water Park from Marr Welding and
Construction.
Parks and Recreation Director Smith recommended approval of the purchase for fencing
at Dove Water Park from Marr Welding and Construction for an amount not to exceed
$20,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 24. Consider the purchase of family attractions for Carol of Lights from Artificial Ice
Events.
Parks and Recreation Director Smith recommended approval of the purchase of family
attractions for Carol of Lights from Artificial Ice Events for an amount not to exceed
$24,936.14.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 25. Consider the purchase of a replacement audio system for The REC from
ImageNet Office Systems.
Parks and Recreation Director Smith recommended approval of the purchase of a
replacement audio system for The REC from ImageNet Office Systems for a total amount
not to exceed $29,936.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 26. Consider the renewal for Brazos ticketing software maintenance from Tyler
Technologies.
ITEM #26
Police Chief Mike Hamlin recommended approval of the renewal for Brazos ticketing
software maintenance from Tyler Technologies for an annual estimated amount of
$23,675.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 27. Consider the renewal of an annual contract for the purchase of first responder
uniforms, accessories and services with Galls, LLC.
Police Chief Hamlin recommended approval of the renewal of an annual contract for the
purchase of first responder uniforms, accessories and services with Galls, LLC for an
estimated annual amount of $180,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 28. Consider the purchase of ammunition from Precision Delta Corp.
Police Chief Hamlin recommended approval of the purchase of ammunition from
Precision Delta Corp for an annual estimated amount of $50,105.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 29. Consider the renewal of annual contracts for the purchase of concrete and
related concrete materials with 1st Choice Remodeling, NG Concrete, City Concrete,
Burnco Concrete, Wheat Lumber Company, Ready Cable, Inc. and White Cap.
Public Works Director Bryan Beck recommended approval of the renewal of annual
contracts for the purchase of concrete and related concrete materials with 1st Choice
Remodeling, NG Concrete, City Concrete, Burnco Concrete, Wheat Lumber Company,
Ready Cable, Inc. and White Cap for an annual estimated amount of $150,000.
ITEM #26
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 30. Consider an annual contract for HVAC filters, supplies and equipment from Joe
W. Fly Company and Texas Air Systems.
Public Works Director Beck recommended approval of an annual contract for HVAC
filters, supplies and equipment from Joe W. Fly Company and Texas Air Systems for an
annual estimated amount of $70,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 31. Consider a contract for HVAC preventive maintenance services with The Brandt
Companies, LLC and Tex-Air Filters.
Public Works Director Beck recommended approval of a contract for HVAC preventive
maintenance services with The Brandt Companies, LLC and Tex-Air Filters for an
estimated amount of $170,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 32. Consider renewal of an annual contract for building maintenance, repair,
operations supplies and equipment with Fairway Supply, Inc.
Public Works Director Beck recommended approval of the renewal of an annual contract
for building maintenance, repair, operations supplies and equipment with Fairway Supply,
Inc. for an annual estimated amount of $60,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
ITEM #26
Nays: None
Approved: 7-0
Item 33. Consider an annual contract for building services, repairs, supplies and
equipment from Facility Solutions Group.
Public Works Director Beck recommended approval of the renewal of an annual contract
for building services, repairs, supplies and equipment from Facility Solutions Group for
an annual estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 34. Consider an annual contract for fire, security systems and monitoring services
from Firetrol Protection Systems, Inc.
Public Works Director Beck recommended approval of the renewal of an annual contract
for fire, security systems and monitoring services from Firetrol Protection Systems, Inc.
for an annual estimated amount of $30,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 35. Consider an annual contract for overhead doors and gates from DH Pace
Company, Inc.
Public Works Director Beck recommended approval of the renewal of an annual contract
for overhead doors and gates from DH Pace Company, Inc. for an annual estimated
amount of $30,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 36. Consider the third amendment to the contract for construction materials and
engineering services with Terracon Consultants, Inc.
ITEM #26
Public Works Director Beck recommended approval of the third amendment to the
contract for construction materials and engineering services with Terracon Consultants,
Inc. for an amount not to exceed $250,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 37. Consider the payment of the Texas Commission on Environmental Quality
Annual Consolidated Water Quality fee.
Public Works Director Beck recommended approval of the payment of the Texas
Commission on Environmental Quality Annual Consolidated Water Quality fee for an
estimated amount of $35,002.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 38. Consider an annual contract for multimedia services for live streaming, archiving,
and live closed captioning of public meetings.
Chief Information Officer Tessa Allberg recommended approval of an annual contract for
multimedia services for live streaming, archiving, and live closed captioning of public
meetings for an estimated amount of $119,298.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Item 39. Consider the minutes of the October 15, 2024, Regular City Council meeting.
City Secretary recommends approval.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
ITEM #26
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:42 p.m.
Motion: Coy
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, Freed and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th
day of November 2024.
APPROVED:
___________________________
William D. Tate
Mayor
ATTEST:
___________________________
Tara Brooks
City Secretary
ITEM #26