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Home My WebLink AboutItem 19 - Minutes �,-�� _ 1� STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 18th day of December, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member . Mike Lease Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Chris Coy Member �, Danette Murray Member Betty "BJ" Wilson Member Mark Lowery Member Monica Hotelling Member Gary Martin Alternate constituting a quorum, with Alternate Jim Fechter absent, with the following members of the City Staff: H. T. Hardy Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Commissioner Hotelling delivered the Invocation. ITEM 1. PUBLIC HEARING ZONING APPLICATION Z07-15 AND CONDITIONAL USE APLICATION CU07-39 NORTHPOINT ADDITION �_. . 12/18/07 Mayor Tate declared the public hearing open. _��,..� Planner Albert Triplett reported Zoning Application Z07-15 and Conditional Use Application CU07-39 had been filed by Northpoint Addition for property located at 2850 North State Highway 121. The zoning application requests rezoning of 7.0447 acres from "BP" Business Park District to "CC" Community Commercial District Regulations. The conditional use application requests a conditional use permit for a planned commercial center. Mr. Triplett reported the applicant has requested the items be tabled to January 15, 2008. Commissioner Murray, seconded by Commissioner Wilson, offered a motion to table the public hearing to the January 15, 2008 meeting. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Lowery & Hotelling Nays: None Council Member Wilbanks, seconded by Council Member Lease, offered a motion to table the public hearing to the January 15, 2008 meeting. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ` Mayor Tate announced there would not be any additional notice to the surrounding property owners. ITEM 2. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU07-36 GAYLORD TEXAN RESORT & CONVENTION CENTER ON LAKE GRAPEVINE Mayor Tate declared the public hearing open. Planner Triplett reported Conditional Use Application CU07-36 had been filed by Gaylord Texan Resort &Convention Center on Lake Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2004-76 for the addition of two levels to the south parking garage. This will add 640 parking spaces to the current 1,576 parking garage. The subject property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Coy, seconded by Commissioner Murray, offered a motion to close the .�µ public hearing. The motion prevailed by the following vote: 2 12/18/07 � Ayes: Oliver, Coy, Fry, Murray, Wilson, Lowery & Hotelling Nays: None Council Member Lease, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 3. PUBLIC HEARING CONDITIONAL USE APPLICATION CU07-37 ABLE MACHINERY MOVERS Mayor Tate declared the public hearing open. Planner Triplett reported Conditional Use Application CU07-37 had been filed by Able Machinery Movers requesting a conditional use permit to amend the site plan approved by Ordinance No. 98-38 for an additional 31,738 square foot warehouse to be located on the northwest corner of the site. The subject property is located at 600 Westport Parkway and is zoned "LI" Light Industrial District. There were no questions from the City Council or the Planning & Zoning Commission. � Mayor Tate invited guests present to comment regarding the application. No one wished .� to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Murray, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Lowery & Hotelling Nays: None Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. � 3 <. .��.��A �, ��.��-��.�,.�.:�.�.��.,.�,n.�� . 12/18/07 - ITEM 4. PRESENTATION, UNITED WAY— NORTHEAST FORUM � Dr. Faye Beaulieu, representing United Way-Northeast, addressed the City Council regarding the collaborative effort of United Way-Northeast and Northeast Leadership Forum to address Senior Isolation in Northeast Tarrant County. Dr. Beaulieu introduced Volunteer Mary King to share her experiences in working with older residents who face unique challenges arising from their age, therefore resulting in isolation. Dr. Beaulieu commended the City of Grapevine and its active Senior Center Program and its involvement with the Seniors in the City. She requested the City consider becoming a Senior Friendly entity by applying for Senior Friendly Certification through the United Way- Northeast. There was no formal action taken by the City Council. ITEM 5. APPROVE PHASE II HISTORIC NASH FARMHOUSE RESTORATION Director of Heritage Programs and Preservation Ross Bannister recommended approval of Phase II costs in the amount of$367,481.00 for Historic Nash Farmhouse Restoration. Funds for the project were raised through the Nash Farm Capital Campaign and represent donor dollars from citizens throughout the community. Joe R. Jones Construction Company has worked with Staff throughout Phase I and II to reduce the project's costs. Council questioned how the project would be paid for if the pledges were not met. It was T stated that if the pledges weren't met, Staff would work with the Convention & Visitors Bureau to supplement the payments for the restoration project. Estimated completion date of the project is April 12, 2008. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 6. RESOLUTION, AUTHORIZE SALE PARR PARK BICENTENNIAL PECAN TREE ART PIECES Assistant Director of Parks & Recreation Joe Moore recommended approval of a resolution authorizing the sale of certain art pieces created from the Parr Park Bicentennial Pecan Tree Art Program. The Bicentennial Pecan Tree was uprooted in May in Parr Park. This tree was recognized and designated by the City Council in March 1990 as a historic tree. It was also recognized by the International Society of Arboriculture as a Bicentennial Tree, being determined to be alive at the writing of the U.S. Constitution. The Parr Park Bicentennial Pecan Tree Art program was developed to offer pieces of art and pens along with a certificate of authenticity to the general public. The proceeds from the sale of the �;:,h artwork will be utilized to plant trees at City parks and facilities. 4 12/18/07 Discussion ensued relative to the appropriate venue for selling the art pieces and it was stated by the Council that citizens should have the first opportunity to purchase the art pieces. There was discussion relative to displaying the pieces locally and taking sealed bids. It was the consensus of the Council there would not be any action taken on the resolution at this time, as Staff should further review the venue for selling the art pieces and make a recommendation at a later date. There was no action taken by the City Council. ITEM 7. ORDINANCE, AMEND CHAPTER 11 FIRE PROTECTION AND PREVENTION Fire Chief Steve Bass recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 11 Fire Protection and Prevention to establish third party plan review services. In the past, Fire Department personnel performed the review of fire protection plans, including but not limited to: fire sprinkler plans, fire alarm plans and hazardous materials storage and use plans. By engaging a third party firm to perform the plan review, the City and applicant receive the benefits of plan review performed by a State Licensed Fire Protection Engineer and allows the Fire Department to utilize its Staff to operate more efficiently in the field. The Fire Department intends to use Reed Fire Protection Engineering for these services. The Fire Department does not currently charge fees for plan review or inspections, and under the proposal the applicant would pay Reed directly, therefore making the program budget neutral. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2007-68 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 11 FIRE PROTECTION AND PREVENTION, TO THE 2006 INTERNATIONAL FIRE CODE AS PUBLISHED BY THE INTERNATIONAL CODE COUNCIL, RELATING TO THIRD PARTY PLAN REVIEW AND INSPECTIONS PROVIDING AMENDMENTS TO SAME, REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH SEPARATE OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION 5 ::.N. .. .. ;., , ;,�,.,��- � _ 12/18/07 OCCURS; DECLARING AN EMERGENCY AND PROVIDING q AN EFFECTIVE DATE Council Member Wilbanks requested that Chief Bass follow-up with a progress report each year, prior to the automatic renewal of the contract with Reed Engineering. ITEM 8. APPROVE AMENDMENTS, CITY INVESTMENT POLICY Administrative Services Director Bill Gaither recommended approval of amendments to the City's Investment Policy due to new legislation and advice from financial advisors. None of the changes affect the fundamental nature of the policy which is for a stable and conservative investment policy to safeguard the City's funds. Motion by Council Member Freed, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 9. RESOLUTION, AUTHORIZE PARTICIPATION IN TEXASTERM Administrative Services Director Gaither recommended approval of a resolution authorizing participation in TexasTERM, a Public Fund Investment Pool. TexasTERM is an investment service for public funds and has been organized in conformity with the Interlocal Cooperation Act (Chapter 79) of the Texas Government Code and the Public Funds Investment Act (Chapter 2256 of the Texas Government Code). The Investment Pool has 166 participants and has net assets of$667 million as of September 30, 2007. The pool offers advantages in a declining rate market with more stable rates when the overall market declines. The pool offers fixed rates with a maturity of 60 days to one year. Motion by Mayor Pro Tem Ware, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-70 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING AND AUTHORIZING THE PARTICIPATION IN TEXASTERM, A PUBLIC FUNDS INVESTMENT POOL; DESIGNATING AUTHORIZED REPRESENTATIVES AND PROVIDING AN EFFECTIVE DATE ITEM 10. APPROVE GEOTECHNICAL MATERIALS TESTING CONTRACT GLADE �:�: ROAD CONSTRUCTION PROJECT 6 12/18/07 �� Deputy Director of Public Works Stan Laster recommended approval of a geotechnical materials testing contract with Fugro Consultants, Inc. in the amount of$25,707.90 for the Glade Road Construction Project. He stated this would close out the construction project. Motion by Council Member Spencer, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Note: The following items were discussed after Item 21. CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 11. Resolution, Authorize Participation, Texan Trail Landscapinq Parks & Recreation Director recommended approval of a resolution authorizing ..� participation in a cost-sharing grant with the Texas Department of Transportation for landscaping on the medians of Texan Trail. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO PARTICIPATE IN THE LANDSCAPE COST SHARING GRANT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR THE MEDIANS ON TEXAN TRAIL AND PROVIDING AN EFFECTIVE DATE Item 12. Resolution Turbimeters Sole Source Purchase Public Works Director recommended approval of a resolution declaring Hach Company as the sole source for the purchase of turbimeters in an amount not to exceed $28,592.00 for the Water Treatment Plant. 7 12/18/07 = Motion by Council Member Stewart, seconded by Council Member Freed, to approve as �, recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF TURBIDIMETERS FOR THE WATER TREATMENT PLANT; DETERMINING THAT THE TURBIDIMETERS ARE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 13. Authorize Purchase, Fire Hose Fire Chief recommended approval for the purchase of fire hose from Casco Industries, Inc. in the amount of $18,310.00. _ Motion by Council Member Stewart, seconded by Council Member Freed, to approve as � recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 14. Authorize Purchase, Fitness Equipment Parks & Recreation Director recommended approval for the purchase of fitness equipment from Comm-Fit, L. P. in the amount of$15,807.44. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 15. Authorize Lease Aqreement, Postaqe Machine Administrative Services Director recommended approval of a five-year lease agreement with Neopost, Inc. for a postage machine for an annual cost of$8,361.12. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as �� recommended prevailed by the following vote: 8 12/18/07 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 16. Renewal, Lamps and Liqhtinq Annual Contract Public Works Director recommended approval of the renewal of the Lamps and Lighting Annual Contract with Voss Lighting. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 17. Authorize Electrical Service, Oak Grove Soccer Fields Parks & Recreation Director recommended approval for the purchase of electrical services for Oak Grove Soccer Fields from Gifford Electric in the total amount of$31,727.13. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 18. Renew Bid 240-2005 Traffic Materials & Supplies Annual Cotract Public Works Director recommended approval of the renewal of Bid 240-2005 Traffic Materiats & Supplies Annual Contract to Paradigm Traffic Systems; Vulcan, Inc.; Centerline Supply; 3M Company; Consolidated Traffic; Naztec, Inc.; Hall Signs; Flint Trading and Roadrunner Traffic. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 19. Consideration of Minutes City Secretary recommended approval of the minutes of the December 4, 2007 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: 9 12/18/07 Ayes: Tate, Ware, Spencer, Wiibanks, Stewart, Freed & Lease ��' Nays: None Note: The following items were discussed after Item 10. ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU07-36 GAYLORD TEXAN RESORT & CONVENTION CENTER ON LAKE GRAPEVINE Development Services Director Scott Williams reported the Planning & Zoning Commission voted 7-0 for approval of a conditional use permit to amend the site plan approved by Ordinance No. 2004-76 for the addition of two levels to the south parking garage at the Gaylord Texan Resort & Convention Center on Lake Grapevine. The subject property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None �.�� ORDINANCE NO. 2007-69 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU07-36 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2004-76 FOR TWO ADDITIONAL LEVELS TO THE EXISTING HOTEL PARKING STRUCTURE IN A DISTRICT ZONED "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS 10 12/18/07 ($2,000.00) AND A SEPARATE OFFENSE SHALL BE ,�, DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE PERMIT CU07-37 ABLE MACHINERY MOVERS Development Services Director Williams reported the Planning &Zoning Commission voted 7-0 for approval of a conditional use permit to amend the site plan approved by Ordinance No. 98-38 for an additional warehouse. The subject property is located at 600 Westport Parkway and is zoned "LI" Light Industrial District. Council Member Stewart, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2007-70 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE � NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEWG ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU07-37 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 98-38 FOR A WAREHOUSE IN A DISTRICT ZONED "LI" LIGHT INDUSTRIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 11 ,,.., � �, -_ _ _ ,��.�-A�� - 12/18/07 ADJOURNMENT ��.� Council Member Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:21 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of January, 2008. APPROVED: William D. Tate Mayor ATTEST: ,,�:� Linda Huff City Secretary �.�.�- 12