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HomeMy WebLinkAbout2024-12-03 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, DECEMBER 3, 2024 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities; Public Works; Parks and Recreation; and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Dr. Doug Page, Pastor at First Baptist Grapevine 3. Posting of the Colors and Pledges of Allegiance: Troop 928 City Council December 3, 2024 Page 2 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Mayor Tate to present a proclamation recognizing the 50th Anniversary of the establishment of the Convention and Visitors Bureau. NEW BUSINESS 6. Consider Resolution No. 2024-019 to cast votes on behalf of the City for the Tarrant Appraisal District Board of Directors, and take any necessary action. 7. Consider the contract for a Guaranteed Maximum Price with Fransen Pittman General Contractors for the City Hall Renovation project; Architexas, Inc. for construction services; and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider the renewal for CivicPlus software, web hosting and support from CivicPlus Government. City Manager recommends approval. 9. Consider a firework permit for the Hello DMC! Baker Triangle 50th Anniversary Event at Glass Cactus on December 7, 2024. Fire Chief recommends approval. 10. Consider the renewal of an annual contract for cellular voice and data services from AT&T Mobility. Fire Chief and Police Chief recommend approval. 11. Consider the renewal of NetMotion complete cloud hosting from Mobile Wireless. Fire Chief and Police Chief recommend approval. City Council December 3, 2024 Page 3 12. Consider the purchase of a Kubota tractor from Zimmerer Kubota and Equipment. Golf Course Director recommends approval. 13. Consider the purchase of Netcare hardware maintenance support for network routers, servers and switches in the Data Center. Chief Information Officer recommends approval. 14. Consider the purchase of VEEAM License Migration support and maintenance from Soccour Solutions. Chief Information Officer recommends approval. 15. Consider the award of an informal request for quote for two golf carts from Grapevine Golf Cart for the Parks and Recreation Department. Parks and Recreation Director recommends approval. 16. Consider the purchase and installation of canopy shade replacement from Playground Solutions of Texas. Parks and Recreation Director recommends approval. 17. Consider the renewal of annual sole source contracts for public safety radio maintenance with the City of North Richland Hills and the City of Colleyville. Police Chief recommends approval. 18. Consider the renewal of agreements for the purchase of promotional items for resale and public event giveaways through approved vendors: Coveys Promotional, Inc.; 4imprint; Point Emblems; and Hero 24/7. Police Chief recommends approval. 19. Consider the renewal of Flock camera access from Flock Safety. Police Chief recommends approval. 20. Consider declaring certain property as surplus and authorizing its sale at public auction. Public Works Director recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT City Council December 3, 2024 Page 4 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on November 27, 2024 by 5:00 p.m. _______________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of December, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C. G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor William D. Tate called the meeting to order at 7:00 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities; Public Works; Parks and Recreation; and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council December 3, 2024 Page 2 The City Council recessed to the City Council Conference Room and began the closed session at 7:05 p.m. The closed session ended at 7:29 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:34 p.m. Item 2. Invocation Dr. Doug Page, Pastor at Grapevine First Baptist Church gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Troop 928 posted the Colors and led the Pledges of Allegiance. Item 4. Citizen Comments Sayeda Syed, 6705 Sapphire Circle North, Colleyville requested Council vote for her for the Tarrant Appraisal District Board of Directors. PRESENTATIONS Item 5. Mayor Tate to present a proclamation recognizing the 50th Anniversary of the establishment of the Convention and Visitors Bureau. Mayor Tate read the proclamation recognizing 2024 as the 50th Anniversary of the Convention and Visitors Bureau (CVB). Mayor Tate then presented the proclamation to CVB Board Vice-President Mark Terpening, CVB Board City Council Liaison Leon Leal, and CVB Board Director PW McCallum. Vice-President Terpening, on behalf of the Board and CVB staff, thanked the Council for recognizing the work of the Convention and Visitors Bureau. Council Member Leal stated the success of the CVB was the work of the vision of Mayor Tate and Director McCallum. Director McCallum thanked Council for their support and stated the success of the CVB was due to the work of the stakeholders, the community and the staff. Mayor Tate recognized former City Attorney John F. Boyle, Jr. for his vision in the creation of the Convention and Visitors Bureau. City Council December 3, 2024 Page 3 Council did not take any action on this item. NEW BUSINESS Item 6. Consider Resolution No. 2024-019 to cast votes on behalf of the City for the Tarrant Appraisal District Board of Directors, and take any necessary action. City Manager Rumbelow introduced this item to Council. City Council discussed the candidates and the allocation of the City’s 28 votes. Motion was made to give seven votes to Mike Alfred, four votes to Alan Blaylock, five votes to Fred Campos, seven votes to Vince Puente, and five votes to Sayeda Syed. Motion: Coy Council discussed the motion. Council Member Coy amended his motion to allocate seven votes each to Mike Alfred, Fred Campos, Vince Puente and Sayeda Syed. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2024-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ALLOCATED VOTES FOR MEMBERSHIP ON THE TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS AND PROVIDING AN EFFECTIVE DATE Item 7. Consider the contract for a Guaranteed Maximum Price with Fransen Pittman General Contractors for the City Hall Renovation project; Architexas, Inc. for construction services; and take any necessary action. Public Works Director Bryan Beck presented this item to Council and described the remodel plans for the first floor of City Hall. The total amount for the project shall not exceed $860,622. City Council discussed this item. Council Member Rogers reported this project has been reviewed by the Facilities Committee and the Committee recommends approval. City Manager Rumbelow answered questions from Council. City Council December 3, 2024 Page 4 Motion was made to approve the contract for a Guaranteed Maximum Price with Fransen Pittman General Contractors for the City Hall Renovation project; and Architexas, Inc. for construction services. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider the renewal for CivicPlus software, web hosting and support from CivicPlus Government. City Manager Rumbelow recommended approval of the renewal of CivicPlus software, web hosting and support for an annual amount not to exceed $47,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 9. Consider a firework permit for the Hello DMC! Baker Triangle 50th Anniversary Event at Glass Cactus on December 7, 2024. Fire Chief Darrell Brown recommended approval of a permit for a six-minute firework show to be held at the Glass Cactus on December 7. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council December 3, 2024 Page 5 Item 10. Consider the renewal of an annual contract for cellular voice and data services from AT&T Mobility. Fire Chief Brown and Police Chief Mike Hamlin recommended approval of the annual contract, for an estimated amount of $80,000, for cellular voice and data services to be used by Fire and Police personnel in the field. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 11. Consider the renewal of NetMotion complete cloud hosting from Mobile Wireless. Fire Chief Brown and Police Chief Hamlin recommended approval of the renewal of cloud hosting, for an amount not to exceed $35,000, for Fire and Police personnel working in the field. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Consider the purchase of a Kubota tractor from Zimmerer Kubota and Equipment. Golf Course Director Robert Singletary recommended approval of the purchase of a Kubota Tractor for an amount not to exceed $33,245. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider the purchase of Netcare hardware maintenance support for network routers, servers and switches in the Data Center. Chief Information Officer Tessa Allberg recommended approval of the purchase of maintenance support for network routers, servers, and switches in an amount not to exceed $50,432. City Council December 3, 2024 Page 6 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider the purchase of VEEAM License Migration support and maintenance from Soccour Solutions. Chief Information Officer Allberg recommended approval of the purchase of VEEAM License Migration support and maintenance for an amount not to exceed $24,930. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the award of an informal request for quote for two golf carts from Grapevine Golf Cart for the Parks and Recreation Department. Parks and Recreation Director Chris Smith recommended approval of the purchase of two golf carts for use by the Parks and Recreation staff for an amount not to exceed $22,484. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the purchase and installation of canopy shade replacement from Playground Solutions of Texas. Parks and Recreation Director Smith recommended approval of the installation of shade canopies at Oak Grove Soccer and the outdoor workout station at The REC for an amount not to exceed $17,917. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council December 3, 2024 Page 7 Item 17. Consider the renewal of annual sole source contracts for public safety radio maintenance with the City of North Richland Hills and the City of Colleyville. Police Chief Hamlin recommended approval of the renewal of the public safety radio maintenance agreements for an annual estimated amount of $228,800. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider the renewal of agreements for the purchase of promotional items for resale and public event giveaways through approved vendors: Coveys Promotional, Inc.; 4imprint; Point Emblems; and Hero 24/7. Police Chief Hamlin recommended approval of the renewal of annual contracts for the purchase of promotional items for resale and public event giveaways for an amount not to exceed $40,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider the renewal of Flock camera access from Flock Safety. Police Chief Hamlin recommended approval of the purchase of Flock Safety license plate reader service for a total amount not to exceed $30,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 20. Consider declaring certain property as surplus and authorizing its sale at public auction. Public Works Director Beck recommended declaring certain property as surplus and authorizing its sale at public auction, a full list of the subject property was included in Council’s meeting packet. City Council December 3, 2024 Page 8 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:08 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th day of December, 2024. APPROVED: ___________________________ William D. Tate Mayor ATTEST: _________________________ Tara Brooks City Secretary