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HomeMy WebLinkAbout2013-12-17 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, DECEMBER 17, 2013 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET willm 1. Update on Community Activities Center expansion. 2. Discuss relocation of election polling location. 3. Monthly financial update. FAR316111-ml If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 13th day of December, 2013 at 5:00 p.m. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 17th day of December, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the workshop to order at 6:16 p.m. ITEM 1. COMMUNITY ACTIVITIES CENTER EXPANSION City Manager Bruno Rumbelow reviewed the impact to the programs at the Community Activities Center (CAC) during the renovation and expansion of the building, and the advantages and cost savings of relocating CAC programs and services during the 10 month period. Assistant Parks Director Kevin Mitchell reviewed the floor plan, time period of renovations and pool component construction, safety and parking issues. Following discussion, it was the consensus of the Council to close and relocate the CAC programs and services during the 10 month renovation phase which would begin in March 2014. There was no formal action taken by the City Council. ITEM 2. RELOCATION OF ELECTION POLLING LOCATION As requested at the November 19, 2013 Workshop, City Secretary Jodi Brown presented information on temporarily relocating the City's election polling location from the Community Activities Center (CAC) to either the Convention Center or the Library Program 12/17/13 Room due to the future improvements and expansion of the CAC. Following discussion, it was the consensus of the Council to conduct the upcoming 2014 elections at the Convention Center for the convenience and safety of the voters. There was no formal action taken by the City Council. ITEM 3. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane presented the monthly financial update, noting that sales tax collections are as budgeted and that the holiday sales tax report was due out in February; difference in franchise fees is due to an early posting in FY2012; hotel and motel occupancy tax collection is up and the average room rate for October 2013 was $122.85. The City's unemployment rate dropped to 4.8% which remains below the state average. There was no action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 6:46 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of January, 2014. FAA A1 *415 J o l� i Brown p City Secretary 0 F-ITROOTOINM ®r y William D. Tate Mayor I a AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, DECEMBER 17, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Herbert Fry PRESENTATIONS 1 Mayor Tate to recognize Public Works Street Division for efforts during December ice storm. 2. City Council and Planning & Zoning Commission to conduct a public hearing on AM13-06 proposed amendments to Appendix D of the Grapevine Code of Ordinances, Section 42 Supplementary District Regulations relative to the sale of alcoholic beverages and take any necessary action. 3. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU13-19A submitted by Virginia Puente (La Buena Vida Vineyards) requesting a conditional use permit for the possession, storage, retail sale and on- and off-premise consumption of alcoholic beverages (beer and wine only) and outside dining in conjunction with a restaurant. The subject property is located at 416 East College Street and is zoned "GV" Grapevine Vintage District Regulations. The public hearing was tabled at the September 17 and November 15, 2013 meetings. 4. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU1 3-30 submitted by Traveler Trader Hotel Stores requesting a conditional use permit to amend the site plan approved by Ordinance No. 2011-18 for the possession, storage, retail sale and off-premise consumption of alcoholic beverages (beer and wine only) in conjunction with two gift shops within the Gaylord Texan Hotel. The subject property is located at 1501 Gaylord Trail #1241 and #1271 and is zoned "PCD" Planned Commerce Development District. 5. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU13-31 submitted by Texas Gun Experience requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000 -62, as amended, for a planned commercial center to allow a 20,822 square foot indoor shooting range. The subject property is located at 1901 South Main Street and is zoned "CC" Community Commercial District Regulations. 6. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU13 -32 submitted by Homeyer Engineering (The Peavler Group) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2012 -56, as amended, for a planned commercial center to allow a 8,325 square foot office building. The subject property is located at 2215 Westgate Plaza and is zoned "CC" Community Commercial District Regulations. 7. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU13 -33 submitted by Grapevine Metro Hotels GP LLC (Silver Lake Crossings) requesting a conditional use permit to establish a planned commercial center and a 20 -foot pylon sign. The subject property is located at 2200 and 2250 Bass Pro Court and is zoned "CC" Community Commercial District Regulations. 8. City Council and Planning & Zoning Commission to conduct a public hearing relative to Planned Development Overlay PD13 -02 submitted by Biatwic LLC (The Source) requesting a planned development overlay to allow a residential component in the Central Business District. The subject property is located at 520 South Main Street and is zoned "CBD" Central Business District. 1:4911061011411 •� Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 13th day of December, 2013 at 5:00 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 17, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 9. Consider award of a Professional Services Contract to MHS Planning & Design for the preparation of plans and specifications for Phase 1 of the Wall-Farrar Nature Park and take any necessary action. 10. Consider award of a Landscape Architecture Contract to Schrickel, Rollins and Associates, Inc. for the landscape and signage master plan and construction documents for Phase 1 of the DFW Connector Corridor, authorization for a 10% project contingency, authorization for Staff to execute the contract and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider the second and final reading of an ordinance relative to Conditional Use Application CU13-27 submitted by Anna Hoard (Hansom Hank's) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000-69, as amended, for a convenience store with gasoline sales, the possession, storage, retail sale and off-premise consumption of alcoholic beverages (beer and wine only) to revise the location of the gasoline pumps. The subject property is located at 3613 Ira E. Woods Avenue and is zoned "HC" Highway Commercial District. Development Services Director recommends approval. 12. Consider a resolution authorizing the purchase of concrete box culverts from Hanson Pipe and Precast, Inc. through an Interlocal Agreement with Tarrant County, Texas. Public Works Director recommends approval. 13. Consider a resolution authorizing the purchase of dump trucks from Grande Truck Center through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC). Public Works Director recommends approval. 14. Consider a resolution authorizing the purchase of a new excavator and pneumatic roller/compactor through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. 15. Consider renewal of the Portable Toilet Rental Services Annual Contract with MMG Building and Construction Services, LLC through an Interlocal Agreement with the City of Fort Worth, Texas. Parks & Recreation Director recommends approval. 16. Consider approval of Adopt-An-Area Agreements with the Boy Scouts of America, Troop 4 Grapevine for Hall-Johnson Road, from Parr Road to Pool Road and with the Nichols/Carpenter Family for the shoreline from Dove Loop Boat Ramp west to McPherson Slough. Parks & Recreation Director recommends approval. 17. Consider the minutes of the November 15 and December 3, 2013 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 18. Consider the recommendation of the Planning & Zoning Commission relative to AM13-06 proposed amendments to the Grapevine Code of Ordinances Appendix D, Section 42 Supplementary District Regulations relative to the sale of alcoholic beverages; and consider proposed amendments to the Grapevine Code of Ordinances, Chapter 4 Alcoholic Beverages, Section 4-5 relative to on- and off-premise alcohol beverage consumption and a subsequent ordinance, if applicable. 19. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13-19A (La Buena Vida Vineyards) and a subsequent ordinance, if applicable. 20. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13-30 (Traveler Trader Hotel Stores) and a subsequent ordinance, if applicable. 21. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13-31 (Texas Gun Experience) and a subsequent ordinance, if applicable. 22. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13-32 (The Peavler Group) and a subsequent ordinance, if applicable. 23. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13-33 (Silver Lake Crossings) and a subsequent ordinance, if applicable. 24. Consider the recommendation of the Planning & Zoning Commission relative to Planned Development Overlay PD13-02 (The Source) and a subsequent ordinance, if applicable. F.111 PK*111 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 13th day of December, 2013 at 5:00 p.m. AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, DECEMBER 17, 2013 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET Wo - WORK SESSION Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the December 17, 2013 public hearing. .t • If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 13th day of December, 2013 at 5:00 p.m. AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, DECEMBER 17, 2013 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS Consider AM1 3-06 proposed amendments to Appendix D of the Grapevine Code of Ordinances, Section 42 Supplementary District Regulations relative to the sale of alcoholic beverages and make a recommendation to the City Council. 2. Consider Conditional Use Application CU13-19A (La Buena Vida Vineyards) and make a recommendation to the City Council. 3. Consider Conditional Use Application CU1 3-30 (Traveler Trader Hotel Stores) and make a recommendation to the City Council. 4. Consider Conditional Use Application C13 -31 (Texas Gun Experience) and make a recommendation to the City Council. 5. Consider Conditional Use Application CU13-32 (The Peavler Group) and make a recommendation to the City Council. 6. Consider Conditional Use Application ClJ1 3-33 (Silver Lake Crossings) and make a recommendation to the City Council. 7. Consider Planned Development Overlay PD13-02 (The Source) and make a recommendation to the City Council. 8. Consider the minutes of the November 19, 2013 Planning & Zoning Commission meetings and take any necessary action. WIP2101111H If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 13th day of December, 2013 at 5:00 p.m. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 17th day of December, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Herbert Fry Betty "BJ" Wilson Monica Hotelling Jim Fechter Gary Martin Beth Tiggelaar Theresa Mason Chairman Vice Chairman Member Member Member Member Member Alternate constituting a quorum, with Commissioner Dennis Luers absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 8:22 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Herbert Fry delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, PUBLIC WORKS AND PARKS & RECREATION DEPARTMENTS 12/17/13 Mayor Tate expressed gratitude to the Staff of the Public Works and Parks & Recreation Departments, on behalf of the citizens and City Council, for their dedication and efforts during the recent December ice storm. ITEM 2. PUBLIC HEARING, AM13-06 PROPOSED AMENDMENTS TO APPENDIX D, SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh stated the proposed amendments to the Code of Ordinances, Appendix D, Section 42 Supplementary District Regulations were a result of a change in the Texas Alcoholic Beverage Code. Under House Bill 2818 (83rd Legislature), a city may consider the issuance of a Wine and Beer Retailer's Permit (BG permit), if previous Local Option Elections approved the legal sale of beer and wine for off- premise consumption and the legal sale of mixed beverages for on-premise consumption, without the expense of conducting a new Local Option Election. Staff presented to Council during a work session on December 3, 2013 proposed amendments to codify the Wine and Beer Retailer's Permit. Based on Council direction, additional wording has been placed within Section 42 Supplementary District Regulations prohibiting the holder of the Wine and Beer Retailer's Permit from offering any other alcoholic beverage on site other than beer and/or wine and requiring holders of this permit within the "GV" Grapevine Vintage District or the "CBD" Central Business District to offer wine by the bottle or case for purchase for off-premise consumption. An establishment seeking approval of a BQ permit would be required to process a conditional use permit application. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Hotelling, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Coy, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13-19A LA BUENA VIDA VINEYARDS PA 12/17/13 Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Conditional Use Application CU13 -91A had been submitted by Virginia Puente (La Buena Vida Vineyards) requesting a conditional use permit for the possession, storage, retail sale and on- and off - premise consumption of alcoholic beverages (beer and wine only) and outside dining in conjunction with a restaurant. The subject property is located at 416 East College Street and is zoned "GV" Grapevine Vintage District Regulations. The public hearing was tabled at the September 17 and November 19, 2013 meetings. Proposed amendments to the Grapevine Code of Ordinances, Chapter 4 relative to Alcoholic Beverages, will require holders of a Beer and Wine Retailer's Permit to comply with the City's 50/50 Food and Alcohol reporting. Ms. Gina Puente requested favorable consideration of the application and answered questions relative to noise, hours of operation, and indoor and outdoor music. Mayor Tate invited guests present to comment regarding the application. Mr. Charles Weinstein, 405 East College Street, spoke in opposition to the applicant and submitted a petition in opposition from surrounding neighbors. One letter of support and one letter in opposition had been copied to the Council and Commission. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13 -30 TRAVELER TRADER HOTEL STORES Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Conditional Use Application CU13 -30 had been submitted by Traveler Trader Hotel Stores requesting a conditional use permit to amend the site plan approved by Ordinance No. 2011 -18 for the possession, storage, retail sale and off - premise consumption of alcoholic beverages (beer and wine only) in conjunction with two gift shops within the Gaylord Texan Hotel. The subject property is located at 1501 Gaylord Trail #1241 and #1271 and is zoned "PCD" Planned Commerce Development District. 3 12/17/13 Ms. Sara Brown requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13-31 TEXAS GUN EXPERIENCE Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Conditional Use Application CU13-31 had been submitted by Texas Gun Experience requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000-62, as amended, for a planned commercial center to allow a 20,822 square foot indoor shooting range. The subject property is located at 1901 South Main Street and is zoned "CC" Community Commercial District Regulations. Mr. Bob Williams, representing the applicant, requested favorable consideration of the application, and answered questions relative to indoor gun range regulations, noise abatement and the building's exterior. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support and one letter of concern were copied to the Council and Commission. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None M 12/17/13 Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None NOTE: Council Member Freed left the dais at 9:18 p.m. PEAVLER • 1 Mayor Tate declared the public hearing open. NOTE: Council Member Freed returned to the Chambers at 9:20 p.m. Planning and Development Manager Stombaugh stated that Conditional Use Application CU13 -32 had been submitted by Homeyer Engineering (The Peavler Group) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2012 -56, as amended, for a planned commercial center to allow a 8,325 square foot office building. The subject property is located at 2215 Westgate Plaza and is zoned "CC" Community Commercial District Regulations. Mr. Steve Homeyer requested favorable consideration of the application and answered questions relative to parking, intended use and occupancy. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Fry, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 7. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13 -33 SILVER LAKE CROSSINGS Mayor Tate declared the public hearing open. 9 12/17/13 Planning and Development Manager Stambaugh stated that Conditional Use Application CUl 3-33 had been submitted by Grapevine Metro Hotels GP LLC (Silver Lake Crossings) requesting a conditional use permit to establish a planned commercial center and a 20-foot pylon sign. The subject property is located at 2200 and 2250 Bass Pro Court and is zoned "CC" Community Commercial District Regulations. Mr. Mike Patel requested favorable consideration of the application and answered questions regarding the requested pylon sign and sign location. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support was copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Tiggelaar, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Lease, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 8. PUBLIC HEARING, PLANNED DEVELOPMENT OVERLAY PD13-02 THE SOURCE Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Planned Development Overlay PD1 3-02 had been submitted by Biatwic LLC (The Source) requesting a planned development overlay to allow a residential component in the Central Business District. The subject property is located at 520 South Main Street and is zoned "CBD" Central Business District. Mr. Nandu Madireddi requested favorable consideration of the application. Mayor Tate invited guests present to comment regarding the application. The following spoke in opposition to the request: Ross Bannister, 424 Ball Street and Joe Lipscomb, 210 West College Street. Two letters of opposition were copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: N 12/17/13 Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business, The City Council recessed briefly and then reconvened in the Council Chambers to consider published business. All members of the Council were present upon reconvening. ITEM 9A. CITIZENS COMMENTS, RAY HARRIS Mr. Ray Harris, 2975 Peninsula Drive, expressed his support of closing the Community Activities Center to expedite construction and renovations. Win AVIIIIIIIIIIIIIIIIIIIIIIIffeTel 0111 NATURE PARK, PHASE 1 Parks & Recreation Director Doug Evans presented a professional services contract for engineering services with MHS Planning & Design for the preparation of plans and specifications for Phase 1 of the Wall-Farrar Nature Park in the amount of $35,765.40. Mr. Evans reviewed the background on the nature park, grant submittal for funding and the park's concept plan. Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to award the contract as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None i • CONNECTOR CORRIDOR Assistant Parks Director Kevin Mitchell recommended award of a Landscape Architecture Contract to Schrickel, Rollins and Associates, Inc. for the landscape and signage master plan and construction documents for Phase 1 of the DFW Connector Corridor in the amount of $219,400.00, authorization of a 10% project contingency, and authorization for Staff to execute the contract. Mr. Mitchell stated that several areas throughout the DFW Connector corridor were not included in the Texas Department of Transportation's 7 12/17/13 landscape plan for the project. The consultant presented concept plans to the Council at the December 3 meeting. The City has $580,000.00 allocated for DFW Connector Landscape enhancements; of this amount, $380,000.00 was awarded in two separate grants through the Governor's Community Achievement Award and $200,000.00 is budgeted in the FY 2014 Quality of Life Fund. Council Member Lease, seconded by Council Member Coy, offered a motion to award the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 11. Ordinance Conditional Use Application CU13 -27 Hansom Hank's Development Services Director recommended approval of the second and final reading of an ordinance relative to Conditional Use Application CU13 -27 submitted by Anna Hoard (Hansom Hank's) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000 -69, as amended, for a convenience store with gasoline sales, the possession, storage, retail sale and off - premise consumption of alcoholic beverages (beer and wine only) and to revise the location of the gasoline pumps. The subject property is located at 3613 Ira E. Woods Avenue and is zoned "HC" Highway Commercial District. The City Council approved the conditional use application on first reading during the November 19 meeting and the variance request was approved by the Board of Zoning Adjustment at the December 2, 2013 meeting. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -55 now 12/17/13 2000 -69 TO REVISE THE SITE LAYOUT OF A CONVENIENCE STORE WITH GASOLINE SALES AND OFF- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER AND WINE ONLY) IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; AND PROVIDING AN EFFECTIVE DATE Item 12. Resolution Authorize Purchase of Concrete Box Culverts Public Works Director recommended approval of a resolution authorizing the purchase of concrete box culverts for the Rustic Lane Drainage Improvements Project in an amount not to exceed $353,694.80 from Hanson Pipe and Precast, Inc. through an Interlocal Agreement with Tarrant County, Texas. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CONCRETE BOX CULVERTS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Resolution, Authorize Purchase of Dump Trucks Public Works Director recommended approval of a resolution authorizing the purchase of two dump trucks in an amount not to exceed $280,158.00 from Grande Truck Center through an Interlocal Agreement for Cooperative Purchasing with the Houston - Galveston 9 12/17/13 Area Council (H -GAC). The purchase of the dump trucks for the Public Works and Parks & Recreation Departments was approved in the FY2014 Budget. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -104 Item 14. Resolution Authorize Excavator and Pneumatic Roller /Compactor Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a new excavator and pneumatic roller /compactor in an amount not to exceed $287,227.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). The equipment purchase was approved in the FY2014 Budget. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -105 Item 15. Renew Portable Toilet Rental Services Annual Contract Parks & Recreation Director recommended approval of the renewal of the Portable Toilet Rental Services Annual Contract with MMG Building and Construction Services, LLC through an Interlocal Agreement with the City of Fort Worth, Texas. This is the second annual renewal of the four optional, one -year renewals available and funding is limited to the budgeted amount by each department in an estimated amount of $100,000.00. ius 12/17/13 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 16. Approve Adopt -An -Area Agreements, Hall- Johnson Road and Grapevine Lake Shoreline Parks & Recreation Director recommended approval of Adopt -An -Area Agreements with the Boy Scouts of America, Troop 4 Grapevine for Hall- Johnson Road from Parr Road to Pool Road and with the Nichols /Carpenter Family for the shoreline from Dove Loop Boat Ramp west to McPherson Slough. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 17. Consideration of Minutes City Secretary recommended approval of the minutes of the November 19 and December 3, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced that the City Council would take a brief recess. Upon reconvening in the Council Chambers, all members of the City Council were present. ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION h1113-06 PROPOSED AMENDMENTS TO APPENDIX D, SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS AMEND GRAPEVINE CODE OF ORDINANCES, CHAPTER 4ALCOHOLIC BEVERAGES Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of AM13 -06 amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive fl 12/17/13 Zoning Ordinance No. 82-73, as amended, Section 42 Supplementary District Regulations relative to the sale of alcoholic beverages. Staff recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 4 Alcoholic Beverages relative to on- and off-premise sales to reflect the changes proposed in Appendix D of the Comprehensive Zoning Ordinance. Council Member Freed, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance amending the Grapevine Code of Ordinances, Appendix D and Chapter 4. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013-56 ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13-19A LA BUENA VIDA VINEYARDS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 to table Conditional Use Application CU13-19A La Buena Vida Vineyards to the February 18, 2014 meeting. There was not action taken by the City Council. ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CUl 3-30 TRAVELER TRADER HOTEL STORES MAI 12/17/13 Chairman Oliver reported the Planning & Zoning Commission voted 6 -1 for approval of i Conditional Use Application CU13 -30 submitted by Traveler Trader Hotel Stores requesting a conditional use permit to amend the site plan approved by Ordinance No. 2011 -18 for the possession, storage, retail sale and off - premise consumption of alcoholic beverages (beer and wine only) in conjunction with two gift shops within the Gaylord Texan Hotel. The subject property is located at 1501 Gaylord Trail #1241 and #1271 and is zoned "PCD" Planned Commerce Development District. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -57 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -30 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2011 -18 FOR THE POSSESSION, STORAGE, RETAIL SALE AND OFF - PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER AND WINE ONLY) IN CONJUCTION WITH TWO GIFT SHOPS IN THE GAYLORD TEXAN IN A DISTRICT ZONED "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 13 12/17/13 ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -31 TEXAS GUN EXPERIENCE Chairman Oliver reported the Planning & Zoning Commission voted 6 -1 for approval of Conditional Use Application CU13 -31 with the stipulation that the applicant be allowed to file an application through the Site Plan Review Committee for an exterior masonry modification. The conditional use application was submitted by Texas Gun Experience requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000 -62, as amended, for a planned commercial center to allow a 20,822 square foot indoor shooting range. The subject property is located at 1901 South Main Street and is zoned "CC" Community Commercial District Regulations. Council Member Spencer, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -58 111... • ' ' �' '� •' ' '' ' � • - - • `LI 12/17/13 ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -32 THE PEAVLER GROUP Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU13 -32 submitted by Homeyer Engineering (The Peavler Group) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2012 -56, as amended, for a planned commercial center to allow an 8,325 square foot office building. The subject property is located at 2215 Westgate Plaza and is zoned "CC" Community Commercial District Regulations. Council Member Coy, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -59 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -32 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2012 -56, AS AMENDED, FOR A PLANNED COMMERCIAL CENTER, FOR AN OFFICE BUILDING IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -33 SILVER LAKE CROSSINGS ilm 12/17/13 Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU13 -33 submitted by Grapevine Metro Hotels GP LLC (Silver Lake Crossings) requesting a conditional use permit to establish a planned commercial center and a 20 -foot pylon sign. The subject property is located at 2200 and 2250 Bass Pro Court and is zoned "CC" Community Commercial District Regulations. Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -60 '� 11.1 11 • � . •.•. ! �,i Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for denial of Planned Development Overlay PD13 -02 submitted by Biatwic LLC (The Source) requesting in 12/17/13 a planned development overlay to allow a residential component in the Central Business District. The subject property is located at 520 South Main Street and is zoned "CBD" Central Business District. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation for denial of the application. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 0019111 Council Member Coy, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 10:26 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of January, 2014. ATTEST: JO . Brown City 'Secretary Ii1rA FWAI a W as M William D. Tate Mayor