HomeMy WebLinkAboutItem 16 - Hot Mix Asphalt MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 17, 2024
SUBJECT: APPROVAL FOR THE AWARD OF ANNUAL CONTRACTS FOR RFB 03-
25 FOR HOT MIX ASPHALT
RECOMMENDATION: City Council to consider approval of annual contracts for the purchase of
hot mix asphalt with Austin Asphalt and Reynolds Asphalt for the Public
Works Department.
FUNDING SOURCE: Funds are available in the Permanent Capital Maintenance Fund (Streets)
for an annual estimated amount of$500,000.
BACKGROUND: The purpose of this contract is to establish fixed indefinite quantity annual
pricing for hot mix asphalt. The Public Works Street Department will use
this material for street repairs and road construction projects. Material will
be picked-up at the plant or delivered to jobsite locations on an as-needed
basis.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid
advertisement was posted in the Fort Worth Star Telegram on October 16,
2024, and October 23, 2024. RFB 03-25 was issued through the City eBid
system with 1,049 invitations sent out. Twenty-six vendors viewed and
downloaded the RFB, and three bids were received. The bid was opened
electronically and publicly on November 7, 2024, at 2 pm. The contract will
be for an initial one-year period, with four one-year renewal options
available.
Based on the evaluation of the bid by the Public Works Department and
Purchasing, it was determined that a non-exclusive award be made to all
responsible and responsive bids meeting specifications to ensure
availability of materials without interruption of road projects.
Staff recommends approval.
KH/LW