HomeMy WebLinkAboutItem 12 - Hot Mix Asphalt MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER*
MEETING DATE: DECEMBER 6, 2016
SUBJECT: APPROVAL TO RENEW ANNUAL CONTRACTS FOR HOT MIX
ASHPALT
RECOMMENDATION:
City Council to consider renewal of annual contracts for hot mix asphalt with The Lane
Construction Corporation, Austin Asphalt, JLB Contracting, LLC. and Reynolds Asphalt.
FUNDING SOURCE:
Funds are available in account 174-43301-415-090 (Street Maintenance/Capital
Replacement/Transportation Infrastructure Maintenance) in an estimated budgeted
amount of$600,000.00.
BACKGROUND:
The purpose of this bid is to establish fixed indefinite quantity annual pricing with four
optional one-year renewals for hot mix asphalt. The Public Works Street Department
will use this material for street repairs and road construction projects. Material will be
picked-up at the plant or delivered to jobsite locations on an as-needed basis.
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was issued through the City's
eBid system and 458 vendors were electronically notified. Sixty-one vendors opened
and viewed the bid with four vendors submitting bids. The contract was for an initial one-
year period with four one-year renewal options. If approved, this would be the second
renewal.
Based on the evaluation of the bid by Purchasing and Public Works, it was determined
that primary awards be made to The Lane Construction Corporation and Austin Asphalt
and secondary awards be made to JLB Contracting, LLC. and Reynolds Asphalt to
ensure availability of materials without interruption of road projects. All vendors have
agreed to renew with no increase in pricing.
Staff recommends approval.
KH/LW