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Home My WebLink About2016-12-06 Regular Meeting CITY OF GRAPEVINE, TEXAS GRAP VINE REGULAR CITY COUNCIL MEETING AGENDA T EVA A s TUESDAY, DECEMBER 6, 2016 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner 6:30 p.m. Call to Order - Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Council Meeting - Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Paul Slechta 3. Posting the Colors and Pledge of Allegiance: Comanche Chapter of the Order of the Arrow CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with DECEMBER 6, 2016 PAGE 2 the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. OLD BUSINESS 5. Consider the dedication of a street clock for Main Street from the Grapevine Rotary Club in honor of their 50th anniversary in April, 2017 and take any necessary action. This item was discussed at the November 15, 2016 City Council meeting. No action was taken at that time. 6. Consider the second reading of an ordinance amending the Grapevine Code of Ordinances, Chapter 11 Fire Code, relative to the adoption of the 2015 International Fire Code, with local amendments and take any necessary action. This item was tabled from the November 1 and November 15, 2016 meetings. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider a resolution authorizing an Interlocal Cooperative Purchasing Agreement with the City of Cleburne, Texas to purchase various goods and services commonly utilized by both entities. Chief Financial Officer recommends approval. 8. Consider renewal of an annual contract for utility bill printing, mailing and offset printing services with DataPros through an Interlocal Cooperative Agreement with the City of Plano, Texas. Chief Financial Officer recommends approval. 9. Consider a resolution relating to the giving of notice of intention to issue City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation and declaring intent to reimburse certain capital costs, and approving other matters related thereto. Chief Financial Officer recommends approval. 10. Consider a Memorandum of Understanding with the City of Dallas, Texas for participation as a task force member on Texas Task Force 2, Urban Search and Rescue. Fire Chief recommends approval. 11. Consider a resolution authorizing the sole source purchase of bunker sand from Turf Materials, Inc. Golf Director recommends approval. DECEMBER 6, 2016 PAGE 3 12. Consider renewal of annual contracts for hot mix asphalt with The Lane Construction Corporation, Austin Asphalt, JLB Contracting, LLC and Reynolds Asphalt. Public Works Director recommends approval. 13. Consider renewal of an annual contract with Multiple Cable Systems, Inc. for traffic conduit installation. Public Works Director recommends approval. 14. Consider the award of RFQ 445-2017 for water parts for the Ruth Wall and State Highway 26 project from Ferguson. Public Works Director recommends approval. 15. Consider the second reading of an ordinance approving the amended water and wastewater impact fees. Public Works Director recommends approval. The public hearing and first reading were held during the November 15, 2016 meeting. 16. Consider the award of an informal request for quote for asbestos abatement for the building located at 815 South Main Street (future TexRail station site) from Pacific Environmental Group, LLC. Public Works Director recommends approval. 17. Consider the minutes of the November 15, 2016 Regular City Council meeting and the November 22, 2016 Special City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on December 2, 2016 by 5:00 p.m. GRApF - O;'' `4 cii at im Tara Brooks It City Secretary r�% / •,•ti `r * �* STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of December, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:32 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. December 6, 2016 The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. Council Member Spencer arrived at 6:58 pm. The closed session ended at 7:21 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section 551.087. City Manager Bruno Rumbelow requested Council approve a Development Services Agreement with Coury Hospitality and authorize the City Manager to execute same and all associated documents. Motion was made to approve a Development Services Agreement with Coury Hospitality and authorize the City Manager to execute same and all associated documents. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation. Council Member Paul Slechta delivered the invocation. Item 3. Postinq the Colors and Pledge of Alleqiance. The Comanche Chapter of the Order of the Arrow posted the colors and led the Pledge of Allegiance. Item 4. Citizen Comments No one spoke during Citizen Comments. OLD BUSINESS Item 5 Consider the dedication of a street clock for Main Street from the Graqevine Rotarv Club in honor of their 50th anniversarv in April, 2017 and take anv necessarv action. 2 December 6, 2016 Craig Melde with Architexas presented the possible sites along Main Street for the clock. Council discussed the possible locations. Lou Hillman and Morgan Nichols with the Grapevine Rotary Club answered questions from Council. Motion was made to accept the gift of a clock from the Grapevine Rotary Club and place it at the location next to Foust Funeral Home. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 6. Consider an ordinance amendinQ the Grapevine Code of Ordinances, Chapter 11 Fire Code, relative to the adoption of the 2015 International Fire Code, with local amendments, and take anv necessarv action. Fire Chief Darrell Brown presented this item and answered questions from Council. Motion was made to approve an ordinance amending the Grapevine Code of Ordinances, Chapter 11 Fire Code. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-086 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 11, FIRE PROTECTION AND PREVENTION, RELATING TO THE ADOPTION OF THE 2015 INTERNATIONAL FIRE CODE AS PUBLISHED BY THE INTERNATIONAL CODE COUNCIL; PROVIDING AMENDMENTS TO SAME; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY, NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no items requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3 December 6, 2016 Item 7. Consider a resolution authorizing an Interlocal Cooperative Purchasinq Aqreement with the City of Cleburne, Texas to purchase various qoods and services commonly utilized by both entities. Chief Financial Officer Greg Jordan recommended approval of the Interlocal Cooperative Purchasing Agreement to allow the finro cities to reduce administrative costs and increase savings on the purchase of common goods and services. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF CLEBURNE, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 8 Consider renewal of an annual contract for utilitv bill printina, mailinq and offset printinq services with DataPros through an Interlocal Cooperative Aqreement with the Citv of Plano, Texas. Chief Financial Officer Jordan recommended approval of the annual contract for utility bill printing, mailing and offset printing services in an annual amount of$90,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 9 Consider a resolution relatinq to the aivinq of notice of intention to issue Citv of Grapevine Texas Combination Tax and Revenue Certificates of Obliqation and declarinq intent to reimburse certain capital costs and approvinq other matters related thereto. Chief Financial Officer Jordan recommended approval of the resolution giving notice of the intention to issue City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation in the amount of$10,050,000 and allow the City to reimburse an amount up to $3,000,000 for expenditures incurred relative to the purchasing of equipment for the IT department, acquiring land for a new fire station, and costs related to the renovation of existing fire stations. 4 December 6, 2016 Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION No. 2016-097 A RESOLUTION RELATING TO THE GIVING OF NOTICE OF INTENTION TO ISSUE CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION; DECLARING INTENT TO REIMBURSE CERTAIN PRIOR CAPITAL COSTS; AND APPROVING OTHER MATTERS RELATED THERETO Item 10. Consider a Memorandum of Understandinq with the Citv of Dallas, Texas for participation as a task force member on Texas Task Force 2, Urban Search and Rescue. Fire Chief Brown recommended approval of the Memorandum of Understanding to participate in Texas Task Force 2. Two members of the Grapevine Fire Department will be assigned to the task force and will assist in responding to natural and manmade disasters. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11. Consider a resolution authorizing the sole source purchase of bunker sand from Turf Materials, Inc. Golf Director Russell Pulley recommended approval of the purchase of bunker sand for the Grapevine Municipal Golf Course in an amount not to exceed $116,150. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-098 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER 5 December 6, 2016 OR THE CITY MANAGER'S DESIGNEE TO APPROVE A SOLE SOURCE PURCHASE OF BUNKER SAND AND PROVIDING AN EFFECTIVE DATE Item 12. Consider renewal of annual contracts for hot mix asphalt with The Lane Construction Corporation, Austin Asqhalt, JLB Contracting, LLC and Revnolds Asphalt. Public Works Director Stan Laster recommended approval of the renewal of the annual contracts for hot mix asphalt in an estimated budgeted amount of$600,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta : Nays: None Approved: 7-0 Item 13. Consider renewal of an annual contract with Multiple Cable Systems, Inc. for traffic conduit installation. Public Works Director Laster recommended approval of the renewal of the annual contract for traffic conduit installation for an estimated annual amount of$25,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 14. Consider the award of RFQ 445-2017 for water qarts for the Ruth Wall and State Highwav 26 proiect from Ferquson. Public Works Director Laster recommended approval of the award of RFQ 445-2017 for water parts for an amount not to exceed $38,488.13. The project will consist of replacing several nonfunctioning valves and reconfiguring the three connecting transmission water mains at the northeast corner of Ruth Wall and State Highway 26. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15 Consider the second readinq of an ordinance approvinq the amended water and wastewater impact fees. 6 December fi, 201 fi Public Works Directc�r Laster recommended appraval af an ordinance approving the amended water and wastewater impac#fees. The public hearing and first reading were held during the November 15, 2016 meeting. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ryes: Tate, Freed, Spencer, �ease, Coy, O'Dell and Slech#a Nays: None Approved: 7-0 ORDINANCE NO. 241f-089 AN ORDINANCE 4F THE CITY OF GRAPEVINE, TEXAS APPROVING, ADOPTING AND IMPOSING AMENDED WATER AND WASTEWATER IMPACT FEES; AMENDING SECTION 25-25, DIVISION I, ARTICLE II, CHAPTER 25 OF THE GRAPEVINE GUDE QF ORDINANGES RE�ATING TCJ UTILITIES AND SERVICES; PROVIDING A SEVERABILITY C�AUSE; PR4VIDING FOR THE REPEA� 4F INCON5ISTENT ORDINANCES; AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the award of an informal request for quo#e for asbestos abatement for the buildinq located at 815 South Main Street (future TexRail station site) from Pacific Environmental Group, LLC. Public Works Director Laster recommended approval of the informal request far qua#e for asbestos abaternent for an amount not to exceed $32,000. In anticipation of the January demoiition of the former American Lacker Group building at 815 South Main Street for the TexRail station, an asbestos survey was required. Asbestos was discovered and abatement is required priar to demolition. Motian was made to approve the consent agenda as presented. Motian: Lease Second: Spencer Ayes: Tate, Freed, Spencer, �ease, Coy, O'Del! and Slechta Nays: Nane Approved: 7-0 ltem 17. Consider the minutes of the November 15, 241� Regular Gitv Council meeting and the Navember 22, 2016 Special City Council meetinc� City Secretary Tara Brooks recommended approval af the minutes as provided. Motian was made to apprave the consent agenda as presented. Mation: Lease 7 December 6, 2016 Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:51 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of December, 2016. APPROVED: �� William D. Tate Mayor ATTEST: �RAPF � pF,--,�L�y� U� � � i ► m Tara Brooks s`� ;a City Secretary � `., ,,' y *`*�* 8