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HomeMy WebLinkAbout2025-01-07 Regular Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 7, 2025 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities; Public Works; and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Jonathan Cook, Associate Pastor at First Baptist Grapevine 3. Posting of the Colors and Pledges of Allegiance CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATION 5. Presentation, discussion, and consideration of proposed amendments to Appendix G of the Code of Ordinances regarding architectural standards for structures within the original Township boundaries (Grapevine Pattern Book). PUBLIC HEARING AND RELATED ITEMS 6. City Council to conduct a public hearing relative to the adoption of the Youth Programs Standards of Care. 7. Consider Ordinance No. 2025-001 amending the Code of Ordinances Chapter 16 Parks and Recreation Section 16-19 by adopting the Youth Programs Standards of Care and take any necessary action. NEW BUSINESS 8. Consider Resolution No. 2025-001 authorizing the legislative agenda for the 89th session of the Texas State Legislature and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider an annual grant to 6 Stones Community Powered Revitalization. City Manager recommends approval. 10. Consider a professional service agreement for the purchase of a fireworks display for the annual 2025 Fourth of July fireworks show from Illumination Fireworks. Convention and Visitors Bureau Director recommends approval. 11. Consider an annual contract for utility bill printing, mailing and offset printing services with DataProse, Inc. Chief Financial Officer recommends approval. 12. Consider the renewal of an annual contract for emergency medical continuing education and medical director services with BEST EMS. Fire Chief recommends approval. City Council January 7, 2025 Page 2 13. Consider the renewal for an annual contract for book leasing services with the Brodart Company. Library Director recommends approval. 14. Consider the purchase of a replacement dock for the McPherson Slough boat ramp from EZ Dock of Texas, LP. Parks and Recreation Director recommends approval. 15. Consider the purchase, repair and installation of the Oak Grove Park transfer pump from Smith Pump Company. Parks and Recreation Director recommends approval. 16. Consider Resolution No. 2025-002 authorizing the acceptance of the Edward Byrne Memorial Justice Assistance Grant for a narcotic analyzer, and Ordinance No. 2025-002 to appropriate the funds. Police Chief recommends approval. 17. Consider security and traffic control services during special events with the Police Departments from Bedford, Colleyville, Coppell, DFW Airport, Euless, Flower Mound, Forney, Haltom City, Hurst, Keller, Northlake, North Richland Hills, Richland Hills, Roanoke, Southlake, Watauga, White Settlement, and Trophy Club. Police Chief recommends approval. 18. Consider an annual contract for electrical, lighting, data communications, security products and related products, services and solutions with Graybar Electric. Public Works Director recommends approval. 19. Consider the minutes of the December 17, 2024 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on January 3, 2025 by 5:00 p.m. ____________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council January 7, 2025 Page 3 City Council January 7, 2025 Page 1 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of January, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C. G. Boyle City Attorney Suzanne Le Assistant to the City Secretary CALL TO ORDER Mayor William D. Tate called the meeting to order at 7:00 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities; Public Works; and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:05 p.m. The closed session ended at 7:28 p.m. City Council January 7, 2025 Page 2 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow requested City Council authorize the real estate transaction with Newcrest Image consistent with your discussions in Executive Session and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion was made to approve the real estate transaction with Newcrest Image consistent with your discussions in Executive Session and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion: Rogers Second: Slechta Ayes: Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Abstains: Tate Approved: 6-0-1 Mayor Tate filed an Affidavit of Conflict of Interest with the City Secretary and abstained on this item. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:33 p.m. Item 2. Invocation Jonathan Cook, Associate Pastor at Grapevine First Baptist Church gave the invocation Item 3. Posting of the Colors and Pledges of Allegiance Troop 168 posted the Colors and led the Pledges of Allegiance. Item 4. Citizen Comments No one spoke during citizen comments. PRESENTATIONS Item 5. Presentation, discussion, and consideration of proposed amendments to Appendix G of the Code of Ordinances regarding architectural standards for structures within the original Township boundaries (Grapevine Pattern Book). Convention and Visitors Bureau Director PW McCallum presented the proposed Grapevine Pattern Book and answered questions from Council. Council discussed this item. City Council January 7, 2025 Page 3 City Manager Rumbelow answered questions from Council. Council did not take any action on this item. PUBLIC HEARING AND RELATED ITEM Item 6. City Council to conduct a public hearing relative to the adoption of the Youth Programs Standards of Care. Mayor Tate opened the public hearing. Parks and Recreation Director Chris Smith presented this item and described the proposed Standards that are required to be reviewed and approved annually. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 7. Consider Ordinance No. 2025-001 amending the Code of Ordinances Chapter 16 Parks and Recreation Section 16-19 by adopting the Youth Programs Standards of Care and take any necessary action. Parks and Recreation Director Smith included this item in his presentation for item 6. Motion was made to Ordinance No. 2025-001 amending the Code of Ordinances Chapter 16 Parks and Recreation Section 16-19 by adopting the Youth Programs Standards of Care and take any necessary action. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2025-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING SECTION 16-19, ADOPTING THE YOUTH PROGRAMS STANDARDS OF CARE, CITY OF GRAPEVINE, TEXAS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE City Council January 7, 2025 Page 4 NEW BUSINESS Item 8. Consider Resolution No. 2025-001 authorizing the legislative agenda for the 89th session of the Texas State Legislature and take any necessary action. Assistant City Manager Jennifer Hibbs presented this item to Council and described the City’s legislative priorities for the 89th session of the Texas State Legislature. Council discussed this item. Assistant City Manager Hibbs answered questions from Council. Motion was made to approve Resolution No. 2025-001 authorizing the legislative agenda for the 89th session of the Texas State Legislature. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2025-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING A LEGISLATIVE AGENDA FOR THE 89TH SESSION OF THE LEGISLATURE OF THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Rogers requested item 18 be removed from the consent agenda. This item was considered separately following the vote of the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider an annual grant to 6 Stones Community Powered Revitalization. City Manager Rumbelow recommended approval of a grant of $30,000 to 6 Stones in order to provide two Community Powered Revitalization blitz weekends in 2025. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council January 7, 2025 Page 5 Nays: None Approved: 7-0 Item 10. Consider a professional service agreement for the purchase of a fireworks display for the annual 2025 Fourth of July fireworks show from Illumination Fireworks. Convention and Visitors Bureau Director McCallum recommended approval of the agreement for a purchase of an 18-minute fireworks display for the annual 2025 Forth of July fireworks show for an amount not to exceed $69,761. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider an annual contract for utility bill printing, mailing and offset printing services with DataProse, Inc. Chief Financial Officer Jeff Strawn recommended approval of the annual contract for utility bill printing, mailing and offset printing services for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the renewal of an annual contract for emergency medical continuing education and medical director services with BEST EMS. Fire Chief Darrell Brown recommended approval of the renewal of an annual contract for emergency medical continuing education and medical director services for an amount not to exceed $51,532. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the renewal for an annual contract for book leasing services with the Brodart Company. City Council January 7, 2025 Page 6 Library Director Leigh Kapsos recommended approval of the renewal of the contract for book leasing services for an amount not to exceed $31,320. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the purchase of a replacement dock for the McPherson Slough boat ramp from EZ Dock of Texas, LP. Parks and Recreation Director Smith recommended approval of a replacement dock at the McPherson Slough boat ramp for an amount not to exceed $62,386. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the purchase, repair and installation of the Oak Grove Park transfer pump from Smith Pump Company. Parks and Recreation Director Smith recommended approval of the purchase, repair and installation of the Oak Grove Park transfer pump to provide water at the park’s pond in an amount not to exceed $17,450. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider Resolution No. 2025-002 authorizing the acceptance of the Edward Byrne Memorial Justice Assistance Grant for a narcotic analyzer, and Ordinance No. 2025- 002 to appropriate the funds. Police Chief Mike Hamlin recommended approval of the acceptance of the grant to allow for the purchase of a narcotic analyzer in the amount of $35,000 and the appropriation of these funds in the grant fund. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta City Council January 7, 2025 Page 7 Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2025-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS, EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE “GRANT PROGRAM”; CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2025-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $35,000 IN THE GRANT FUND TO BE RECEIVED FROM THE STATE OF TEXAS, EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AND AUTHORIZING THE APPROPRIATION OF $35,000 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 17. Consider security and traffic control services during special events with the Police Departments from Bedford, Colleyville, Coppell, DFW Airport, Euless, Flower Mound, Forney, Haltom City, Hurst, Keller, Northlake, North Richland Hills, Richland Hills, Roanoke, Southlake, Watauga, White Settlement, and Trophy Club. Police Chief Hamlin recommended approval of the funds of an estimated amount of $185,000 to hire staff from other local agencies to provide security and traffic control services during special events such as Main Street Fest, Grape Fest, July 4th, and the Christmas Capital of Texas. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council January 7, 2025 Page 8 Item 19. Consider the minutes of the December 17, 2024 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the December 17, 2024 minutes as presented. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider an annual contract for electrical, lighting, data communications, security products and related products, services and solutions with Graybar Electric. Public Works Director Bryan Beck recommended approval of the annual contract for electrical, lighting, data communications in an estimated annual amount of $60,000 and answered questions from Council. Motion was made to approve an annual contract for electrical, lighting, data communications, security products and related products, services and solutions with Graybar Electric. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:41 p.m. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21st day of January, 2025. APPROVED: ___________________________ William D. Tate Mayor City Council January 7, 2025 Page 9 ATTEST: _____________________________ Suzanne Le Assistant to the City Secretary