The URL can be used to link to this page

Home My WebLink About2025-01-16 Regular Meeting Agenda City of Grapevine, Texas Golf Course Advisory Board January 16, 2025 5:00 P.M. Grapevine Golf Course Clubhouse (Multipurpose Room) 3800 Fairway Drive Grapevine, Texas 76051 Call to Order Citizen Comments Any person who is not scheduled on the agenda may address the <Board> under Citizen Comments or on any other agenda item <by completing a Citizen Appearance Request form with the staff>. A member of the public may address the <Board> regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the <Chairman> or upon the consent of the <Board>. In accordance with the Texas Open Meetings Act, the <Board> is restricted in discussing or taking action during Citizen Comments. New Business 1) Summary of Golf Course operations 1st Quarter (Robert Singletary) 2) Golf Course maintenance report (Merlin Tielkemeier) 3) Persimmons Bar and Grill update (Meghan Herrera) 4) Instructional programs & golf outings (Eric Hunt) Consideration of minutes Consider approval of the minutes of the October 17,2024 meeting and take any necessary action. Adjournment If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Grapevine Golf Course, Robert Singletary,at 817- 410-3379 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Golf Course Advisory Board Agenda was prepared and posted on this the 10th DAY of January, 2025 AT 5:00 P.M. Robert Singletary Director of Golf STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Golf Course Advisory Board of the City of Grapevine, Texas met in regular session on this 16th of January 2025 at 5:00 p.m. at the Grapevine Golf Course, 3800 Fairway Drive, with the following members present: Louis Capone Member (Present) Mark Wykes Member (Present) Robert Blalock Member (Present) Tom Cherry Member (Present) Ronnie Hatley Member (Not Present) Dion Christison Member (Not Present) Bryan Humphreys Member (Present) Jonathan Wall Member (Present) Ryan Gradke Member(Present) Constituting a quorum, with the following members of the City Staff: Robert Singletary Director of Golf Eric Hunt Head Golf Professional Merlin Tielkemeir Head Superintendent Meghan Herrera Assistant Restaurant Manager Paul Slechta City of Grapevine Council Member CALL TO ORDER Tom Cherry called the meeting to order at 5:01 pm. CITIZEN COMMENTS No citizen comments. New Business 1) Robert commented on the 1st quarter revenue numbers. All revenue streams were up in the 1st quarter... green fees up 19%, range up 27% and total revenue up 23% from prior year. The rate increase helped with revenue being up. Persimmon's total revenue was up 23% from prior year. Meghan is booking non-golf events along with having a great team that provides great tasting food. Several successes were brand new golf carts with Lithium batteries with 10 inch tires which everyone loves. We had to slow the carts down to 13 MPH and has a better ride. Lou Capone asked if there were any towing issues and there has not been the past couple of months. Meghan Herrera continues to book non-golf events in Persimmon's and was recently promoted to Assistant Restaurant Manager. The new short game area is open with great results and lots of customers using the facility. Some challenges we experienced was management and staff changes in Persimmon's. We continue to balance the growing demand for outings and wear and tear to the golf course with the continued increase in play. Persimmon's staff has changed... Meghan was promoted to Assistant Restaurant Manager and Molly Melder was promoted to Restaurant Supervisor in December. Merlin was awarded Superintendent of the Year along with Eric being awarded the PGA Professional Development award from the NTPGA section. The awards dinner will be on February 2"d We are looking forward to spring weather and warmer conditions along with the completion of the concourse (on track to be completed before the Texas Women's Open). 2) Merlin commented on the golf course conditions. We are covering the greens on January 17th. They received some bunker sand and have added some sand in 7-8 bunkers. Poa is appearing on some of the greens while the pre-emergent has done some good while the post-emergent has shown no results. They will continue to treat the greens during the winter months. The worse greens are Pecan #3, Bluebonnet#4 & #7. The course is now dormant from the cold weather which is making the course play fast. Lou asked about cutting out the Poa which is a great thought, but not everyone can do it right. It was a bad fall for the irrigation system which is 25 years old. They had drainage issues and will continue to trim trees during the winter months. Ryan asked about what effort it takes to cover the greens. It takes 6-7 hours to cover 34 greens and we like to cover before the wind picks up. The tarps are very heavy and does not handle well in the high winds. MT, RS & EH talk about when to cover, how long to cover and what we communicate to the customer. 3) Meghan commented on Persimmon's. They had a great 1 st quarter with events (both golf and non-golf). The bad weather lately has hurt them, but it is temporary. There are some non-golf events that is keeping them going. She is working with Nico on the top selling items to elevate the overall menu. The management team is working hard and all have different strengths. Mark asked how Molly is doing... she is doing great and has a great customer service personality. She is learning a lot about her new position. Tom told a story about some of his friends commented about Persimmon's Smashburger and tator tots over the holidays. Persimmon's is fully staffed this time of year, but will hire more staff during the busy seasons. Bryan asked about turnover... we don't have much turnover as the benefits are much better than other restaurants. We have good veterans like Kayla that is leading out team with city of Grapevine benefits. Robert explained the different type of employees from part time, to part time regular, to full time. The Bunker will not be open during the winter months and is open during the busy season as needed with a full staff. Madison Trevino was mentioned as she is great employee and maybe looked at for a promotion in the spring. TC commented on the nice staff member who talked to him during the outside breakfast buffet event when the restaurant was unavailable and has to walk around. Great customer service. 4) Eric commented on the instruction programs which continues to grow. David's junior golf instruction program continue to grow which had 19 students the previous practice. 2 He just completed an 8 month long playing series with his juniors at different golf courses and even gave a trophy to the total point earner. They played different golf course throughout the metroplex. Eric continues to receive numerous outing requests and he tries to balance the public play along with outings. He will not book tournaments on back to back days. He is getting a better quality of tournaments and every event with 20+ players must do food in Persimmon's. Several events do breakfast, lunch and drink tickets. Bryan thanked Eric and Robert for hosting the Vanessa Close High School golf tournament for the third year in a row that has several girls' teams from all over the state and some out of state. Ryan asked about the Wall of Fame and Robert is still looking into it. CONSIDERATION of MINUTES Consideration to approve the minutes from the November 18th, 2024 meeting were approved by a motion by Lou Capone with a second from Robert Blalock. ADJOURNMENT Tom Cherry asked for an adjournment of the meeting (5:48pm) and a second was made by Bryan Humphreys. All were in favor and no one opposed. ATTEST Robert Singletary Director of Golf APPRO 77 T m herry Chairman 3