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Home My WebLink About2025-01-15 Regular Meeting a6 GIE ,K GRAQF,VI _. 11Npa�ON I AGENDA GRAPEVINE HERITAGE FOUNDATION MEETING Wednesday, January 15, 2025 at 5:00 p.m. 2"d Floor Board Room Grapevine Convention & Visitors Bureau 636 South Main Street Grapevine, Texas 76051 1. Call to Order of Regular Meeting — Chair Melva Stanfield Citizen Comments - Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with staff. A member of the public may address the Board regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chairman or upon the consent of the Board. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. 2. Welcome — Melva Stanfield 3. Consider the Minutes of the December 11, 2024 Regular Meeting. 4. Old Business A. Membership Report — David Klempin B. Sponsorship Report — Stephanie Wright C. Nash Farm Report — Melva Stanfield and Kimberly Prack D. Strategic Planning Session February 8, 2025 — Melva Stanfield 5. New Business A. GHF Upcoming Events and Activities — Melva Stanfield 6. Distribution of Liaison Reports A. Grapevine Convention and Visitors Bureau Liaison Report — Paul W. McCallum B. City Council Report — Grapevine Heritage Foundation Council Liaison Duff O'Dell 7. Adjournment The next meeting cal the Grapevine Heritage Foundation Advisory Board will be held on Wednesday, February 19, 2025 at 5:00 pm at the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Meeting agenda was prepared and posted by the 10th day of January, 2025 at 5:00 pm. David Klempin, Manager, Heritage Programs & Preservation January 15, 2025 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) held their regular scheduled monthly meeting at 5:00 p.m. on Wednesday, January 15, 2025 in the 2nd Floor Grand Hall of the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051. Present were: Melva Stanfield Chairman Wendy Nelson Secretary Stephanie Wright Treasurer Balla Wright Board Member Courtney Fray Board Member Austin Kellerman Board Member David Stine Board Member Kim Hale Board Member Duff O'Dell City Council Liaison The above constitutes a quorum, Absent was: Frances Jensen Vice-Chairman With the following Convention & Visitors Bureau staff present: Paul W. McCallum Executive Director CVB Paula Newman Managing Director of Operations David Klempin Heritage Preservation Programs Manager Kayce Vanderpool Heritage Preservation Programs Secretary Kimberly Wageman-Prack Nash Farm Coordinator 1. CALL TO ORDER AND CITIZEN COMMENTS Chairman Melva Stanfield called the meeting to order at 5:00 p.m. Citizen Comments Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking any action during Citizen Comments. Six (6) Citizens submitted Citizen Appearance Request forms and came forward to speak. John Gage, 2153 Pritchard Dr. Grapevine - regarding Nash Farm Facebook and Social Media Pages to remain intact and he shared some stories about how Nash Farm has shaped his family's future. Kindal Kreamer, 205 E. College St. Grapevine - regarding Nash Farm Facebook page and Social Media. She said followers will miss out on what the farm is doing and info on previous events. 1 GHF Minutes January 15,2025 January 15, 2025 Ali Stiles, 2153 Willowood Dr, Grapevine - regarding Nash Farm Facebook and social media to remain as they are, she shared that technology is important and beneficial but it would be good to keep the Facebook page as it is. Charlotte Mitchener, 1201 N. Hudgins St, Grapevine - requested Nash Farm Facebook needs to remain where everyone has access to older photos of the different activities at the farm for old and new visitors to see what happens at the farm. She shared that she lives near the farm and has spent a lot of good times at the farm. Becky St. John 2702 W. Kimball Ave, Grapevine - regarding Nash Farm Facebook and Social Media at the CVB. She asked what will happen to the videos and photos that have been posted on the NF Facebook page. She also shared that this page already has a significant out reach to be marketed to tourism. Elsa Huff, 633 Winterwood Dr, Grapevine — regarding the topic of the media page of Nash Farm. She shared that Nash Farm has history and uniqueness that needs to be preserved and shared. She is a Jr. at Grapevine High School and she recognizes the importance of modernization and technology. Nash Farm is extremely unique and deserves its own page, and not be combined with Christmas Capitol of Texas (CCOT). 2. WELCOME Chairman Stanfield welcomed the CVB staff and the GHF Board members. 3. PRESENTATION ON SOCIAL MEDIA Paul W. McCallum introduced the CVB Marketing and Communication Team and said that this is a presentation, at the next meeting this topic will be an action item. Ellen Stallcup the Director of Marketing at the CVB, Elizabeth Schrack the Director of Communications and Madelyn Winter Marketing & Social Media Specialist who handles the day to day social media at the CVB. Ellen Stallcup spoke regarding the Social Media of Nash Farm. She shared information on the opportunity to extend the reach and awareness of Nash Farm through digital growth of social media platforms including both Facebook and Instagram. Grapevine is a cultural and heritage destination and this change would be extending the reach, brand and messaging to a vast audience. This would put the different CVB locations under one umbrella, and unite NF and GVRR on Visit Grapevine. She shared that nothing on Nash Farm's Facebook would be taken away. All the current info on the Nash Farm Facebook page would not be lost, you can still get the info. 4. MINUTES FOR APPROVAL Wendy Nelson moved to accept the minutes from the December 11, 2024 regular meeting. Balla Wright seconded the motion. Minutes approved with a vote of: Ayes: 8 (Stanfield, S. Wright, Nelson, B. Wright, Fray, Kellerman, Stine, Hale) Nays: 0 None Absent: 1 (Jensen) 2 GHF Minutes January 15,2025 January 15, 2025 5. OLD BUSINESS A. Membership Report— David Klempin David Klempin presented the membership report for December. The December active memberships total is 169. In donations we received $200. This total includes, $100 Nash Farm Brick and a $100 GHF donation in honor of the birthday of Balla Wright. B. Sponsorship Report — Stephanie Wright Treasurer Stephanie Wright reported that in this new year, 2025 she will be out collecting updated sponsorship commitments from the previous year's sponsors. She said that she will be meeting with Kayce Vanderpool to work on some changes to the Nash Farm Sponsorship Form for the new year. Balla Wright reminded to the board that we need to set a meeting for the sponsorship to get things rolling if someone wants to join the committee get signed up. C. Nash Farm Report— Melva Stanfield and Kimberly Prack Melva Stanfield reported that the December 6th, First Friday "Prairie Christmas" had 363 attendees; The Farmstead Christmas had 216 people; making molasses cookies there were 198 batches of cookies were made; there were 5 groups that brought 289 visitors; and 4 busses bringing 204 people to the farm; casual visitation was 955 with a total visitation at 2071 ; and with 60 volunteers totaling 120 hours for December. Kimberly Prack said the weather for the Farmstead Christmas was cold and rainy which affected the attendance. The cookie baking was popular again this year. We focused on the events at the beginning of the month during the rest of the month is was an easy Christmas experience and enjoyable for those who visited. For January we are training staff and working with the new staff members who are learning about work on the farm and cleaning and getting ready for 2025. D. February GHF Strategic Planning Session- Melva Stanfield Melva Stanfield reminded that the Planning Session is scheduled for Saturday February 8, 2025 starting at 9 a.m. at the Grand Hall of the CVB. 6. NEW BUSINESS A. Upcoming Events and Activities — Kimberly Prack Kimberly Wageman-Prack gave an update on activities planned for 2025. 2025 Events at Nash Farm February 1 Bacon and Sausage Workshop March 7 First Friday Spring on the Farm March 17-21 Spring Break March 22 Biscuits and Butter Workshop April 4th First Friday Spring Fling April 12 Spring Fundraiser Dinner April 18 Home School Day April 26 Spring into Nash May 2 First Friday Pickles and Preserves June 7 Dairy Day 3 GHF Minutes January 15,2025 January 15, 2025 July 12 Ice Cream Social September 5 First Friday Gadgets and Gears September 6 Harvest Moon Supper October 3 First Friday Cowboy Cooking October 10 Barn Dance and Pie Auction October 11 Fall Round-up October 13 Home School Day October 25 Bewitched by the Barn November 7 First Friday Sheep to Shawl November 8 Tatting Workshop December 5 First Friday Prairie Christmas December 6 Farmstead Christmas 7. LIAISON REPORTS A. Grapevine Convention and Visitors Bureau Liaison Report— Paul W. McCallum Paul W. McCallum reported that we are interviewing applicants for Manager for the Farm program and we are still taking applications but the concern is, most of people applying are not qualified for this position. B. City Council Liaison Update — Duff O'Dell Councilwoman Duff O'Dell reported that the City Council has kicked off the new year, they are still looking for a great opportunity for the Old Police Department site. It will be a parking lot until the opportunity comes to build something that will last. The most current news is that Mayor Pro Tern Darlene Freed has decided not to run for reelection. That position and several positions on the Council will be open and people are filing applications for the open position. 8. ADJOURNMENT David Stine moved to adjourn the meeting, Wendy Nelson seconded the motion. The meeting was adjourned at 6:08 p.m. with the following vote: Adjournment approved with a vote of: Ayes: 8 (Stanfield, S. Wright, Nelson, B. Wright, Fray, Kellerman, Stine, Hale) Nays: 0 None Absent: 1 (Jensen) The next regular meeting will be held February 19, 2025 at 5:00 p.m. PASSED AND APPROVED JANUARY 15, 2024 MINUTES BY THE GRAPEVINE HERITAGE FOUNDATION, ON THIS THE 19TH DAY OF FEBRUARY, 2025. t APPROVED: ' J.,ct -;�HAIRMAN 1 ATTEST: QL V-61 itt&)Ld, SECRETARY I 4 GHF Minutes January 15,2025