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Home My WebLink About2025-02-27 Regular Meeting GRA VINE `i T E t 1 AGENDA GRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING THURSDAY, FEBRUARY 27, 2025 AT 4:00 P.M. GRAPEVINE HOUSING AUTHORITY OFFICE 131 STARR PLACE, GRAPEVINE, TEXAS CALL TO ORDER PUBLIC HEARING 1. Public Hearing to obtain input from the public in reference to the revised Agency's Admissions & Continued Occupancy Policy, Dwelling Lease, and Agency Policies and revised 5-Year Capital Action Plan for 2024-2028, 2024 Annual Plan. REGULAR MEETING CITIZEN COMMENTS 2. Any person who is not scheduled on the agenda may address the Board of Commissioners under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the Executive Director. A member of the public may address the Board of Commissioners regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chair of the Board or upon the consent of the Board. Citizens will have 3 minutes to address the Board of Commissioners. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 3. Executive Director to provide an update on the final judgement to dismiss the case United States of America v. Housing Authority of the City of Grapevine, Texas. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) 4. Status of Grapevine Housing Authority A. Rent Delinquency and Information Sheet B. Capital Funds Report and Work in Progress C. Report of Public Housing Activity and Issues through February 24, 2025 NEW BUSINESS 5. Consideration of the minutes from the January 23, 2025, meeting and take any necessary action. 6. Consideration of Resolution No. 25 - 01 to approve the Agency's revised Agency's Admissions & Continued Occupancy Policy, Dwelling Lease, and Agency Policies and revised 5-Year Capital Action Plan for 2024-2028, 2024 Annual Plan. 7. Consideration and approval of Resolution No. 25-02 to authorize the Executive Director to enter into a contract with Allen Cornell, CPA, for fee accounting services 8. Consideration and acceptance of the December 2024 and January 2025, monthly financial statements and take necessary action. ADJOURNMENT In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official boards at Grapevine City Hall, 200 S Main Street and on the City's website on February 21, 2025, by 4:00 p.m. Jane E erett Execbt ve Director If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Grapevine Housing Authority at 817- 488-8132 ext 5 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the City of Grapevine Housing Authority met in Public and Regular Sessions on this the 27th day of February 2025, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place,with the following members present to wit: Linda Troeger Chair Bonnie McHugh Vice Chair Bruce Woodward Financial Officer Teri Rhodes-Cantu Commissioner Ron Moxom Resident Commissioner Constituting a quorum,with the following also present: Duff O'Dell City Council Liaison Jane Everett Executive Director Call to Order Chairperson Troeger called the meeting to order at 4:00 p.m. Item#1 —PUBLIC HEARING Chair Troeger opened the Public Hearing at 4:00 Public Hearing to obtain input from the public in reference to the Agency's revised Agency's Admissions& Continued Occupancy Policy, Dwelling Lease,and Agency Policies and revised 5-Year Capital Action Plan for 2024-2028, 2024 Annual Plan No citizens or residents were present the public hearing. Public Hearing closed 4:00 Item#2- Citizen Comments No Citizen comments submitted. Item#3—Presentation The Executive Director presented to the Board of Commissioners an update on the Department of Justice v City of Grapevine Housing Authority lawsuit. The Department of Justice filed the lawsuit August 14,2024. The Judge dismissed the case with prejudice on January 29,2025. Item#4- Report of the Executive Director(Informational Onlyl A. Rent Delinquency and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units,work orders and statistical information for the waiting list for Public Housing through February 24,2025. B. Capital Funds Report and Work in Progress The Executive Director reported to the Board on the current Capital Funds and corresponding projects. C. Report of Public Housing Activity and Issues The Executive Director informed the Board that the waiting list will open in March and the intention to set a maximum number if applications that will be accepted. This is to avoid receiving a large number of applications and applicants having a several year wait to be housed. NEW BUSINESS Item#5-Consideration of the minutes from the Janus 23 2025 meeting and take any necessary action. The Board was provided with the minutes from the January 23,2025, meeting for approval. Commissioner Woodward made the motion and Commissioner Moxom seconded to approve the January 23,2025, minutes as presented. Ayes: Troeger,Woodward, McHugh, Rhodes-Cantu and Moxom Nays: None Motion passed: 5-0 Item#6 Consideration of Resolution No 25-01 to approve the Agency's revised Agency's Admissions&Continued Occupancy Policy Dwelling Lease and Agency Policies and revised 5-Year Capital Action Plan for years 2024-2028 and the 2024 Annual Plan. The Executive Director presented the Board with electronic copies of the updated Dwelling Lease,addendums and policies,Admission and Continued Occupancy Policy and budgets for review. City Council member Duff O'Dell asked Executive Directo Everett how many units had been converted from gas stoves to electric. Executive Director said she would review the records and get back with a response. Commissioner Moxom made the motion and Commissioner Rhodes-Cantu seconded to approve the Agency's revised Agency's Admissions&Continued Occupancy Policy, Dwelling Lease,and Agency Policies and revised 5- Year Capital Action Plan for years 2024-2028,and the 2024 Annual Plan. Ayes: Troeger,Woodward, McHugh, Rhodes-Cantu and Moxom Nays: None Motion passed: 5-0 Item#7-Consideration and approval of Resolution No.25-02 to authorize the Executive Director to enter into a contract with Allen Cornell CPA for fee accounting services. The Executive Director presented the Board with the engagement letter from Allen Cornell,CPA for their review. Commissioner McHugh made the motion and Commissioner Rhodes-Cantu seconded to approve the Executive Director to enter into a contract with Allen Cornell, CPA,for fee accounting services. Ayes: Troeger,Woodward, McHugh, Rhodes-Cantu and Moxom Nays: None Motion passed: 5-0 Item#8 Consideration and acceptance of the December 2024 and January 2025 monthly financial statements and take necessary action. The Executive Director presented the Board with an electronic copy of the December 2024 and January 2025 financial statements for their review. Commissioner Woodward reviewed the financial statements and reported he found them to be acceptable Commissioner McHugh made the motion and Commissioner Moxom seconded to approve the December 2024 and January 2025 financial statements. Ayes: Troeger,Woodward, McHugh, Rhodes-Cantu and Moxom Nays: None Motion passed: 5-0 ADJOURNMENT Commissioner Woodward made the motion and Commissioner Rhodes-Cantu seconded that the meeting be adjourned. Ayes: Troeger, Woodward, McHugh, Rhodes-Cantu and Moxom Nays: None Motion passed: 5-0 Meeting adjourned at 4:27 p.m PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 24th DAY OF APRIL 2025. APPROVED: Linda Troeger, Chair ATTEST e verett Executive Director