HomeMy WebLinkAboutItem 10 - Fairway Drive ProjectMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 4, 2025
SUBJECT: AUTHORITY TO AWARD THE FAIRWAY DRIVE PROJECT
RECOMMENDATION: City Council to consider the approval of awarding the Fairway Drive
Project to Jagoe Public Company based upon concurrence of the Texas
Department of Transportation for the Public Works Department and an
ordinance to appropriate funds.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance, funds will be
available in the Grants Fund in the estimated amount of $3,510,000.
BACKGROUND: On August 31, 2018, staff submitted the Fairway Drive project to be
funded through the North Central Texas Council of Government
(NCTCOG) Metropolitan Transportation Plan Policy Bundle project call.
The Fairway Drive project was one of the approved projects and provides
for the widening of Fairway Drive from two lanes to three lanes with a new
minimum ten -foot wide shared use path from State Highway 26 to Marina
Drive. The project also includes a single lane roundabout at the south end
of the dam at the entrance to Silverlake Marina and Cowboys Golf Club.
Given the narrow right of way and environmental restrictions on Corps of
Engineers property, a temporary bypass road is not possible. As such,
Fairway Drive will be closed from SH 26 to Marina Drive for the expected
six months of construction. Staff will work with the contractor to accelerate
their work upon award of the contract. Access to the Grapevine Golf
Course, Silver Lake Marina and Cowboys Golf Club will be from the north
over the dam as shown in the attached detour. Staff expects this detour
increases travel time an average of 6 minutes.
During this closure with through traffic eliminated, staff and the USACE
will inspect and make any necessary repairs to the roadway over the dam
to ensure its continued operation.
On May 21, 2024, Council approved the proposed Local Project Advance
Funding Agreement for construction, which provides $3,852,500 in federal
funding for construction. This includes the $770,500 in TDCs that are
being utilized as our local match.
The project was advertised and bids opened on October 29, 2024 with
four bids being received.
Jagoe Public Company $3,050,141.55
Ed Bell Construction Company $3,447,140.29
FHN Construction, LLC $3,997,300.00
Texas Materials Group, Inc. $4,021,186.35
Engineers Estimate $3,294,636.07
Kimley Horn, Inc. has reviewed the bids and concurs with staffs
recommendation to award to Jagoe Public Company.in the amount of
$3,050,141.55 with a 15% contingency of $457,621.23 for a total of
$3,507,662.78 (rounded to $3,510,000). The City will receive Federal
funding in the amount up to $3,852,500 leaving no additional funding by
the City other than any cost overruns. The City will pay Jagoe monthly and
request reimbursing from TxDOT.
The contractor has 132 working days to complete the projects after notice
to proceed. Staff expects the work to commence June 2, 2025.
Staff recommends approval
ORDINANCE NO. 2025-009
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF REVENUE IN THE AMOUNT OF
$3,510,000 IN THE GRANT FUND TO BE RECEIVED
FROM NORTH CENTRAL TEXAS COUNCIL OF
GOVERNMENTS AND AUTHORIZING THE
APPROPRIATION OF $3,510,000 IN THE GRANT FUND
FOR EXPENDITURES ASSOCIATED WITH THE GRANT
WHICH ARE CONSISTENT WITH THE APPROVED
GRANT; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine has received approval for grant funds for
the North Central Texas Council of Government (NCTCOG) Metropolitan
Transportation Plan Policy Bundle project; and
WHEREAS, all constitutional and statutory prerequisites for the approval of
this ordinance have been met, including but not limited to the Open Meetings Act and
Chapter 211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the
best interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an amount of $3,510,000
revenue be appropriated in the Grant Fund based on approval of the North Central
Texas Council of Government (NCTCOG) Metropolitan Transportation Plan Policy Bundle
project.
Section 3. That the City Council hereby authorizes an amount estimated at
$3,510,000 be appropriated in the Grant Fund for the expenditures associated with the
grant.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence, or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City
of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates
an emergency for the immediate preservation of the public business, property, health,
safety and general welfare of the public which requires that this ordinance shall become
effective from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of March 2025.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2025-009 2
EX ROW
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THIS DOCUMENT IS INCOMPLETE
AND IS RELEASED TEMPORARILY
SILVER LAKE FOR INTERIM REVIEW ONLY. IT IS
NOT INTENDED FOR CONSTRUCTION,
MARINA BIDDING, OR PERMIT PURPOSES.
DANA SHUMARD P.E.
SERIAL N0. 98520
JUNE 2022
A V1 E
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