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HomeMy WebLinkAbout2025-03-18 Joint Meeting CITY OF GRAPEVINE, TEXAS REGULAR MEETING OF CITY COUNCIL TUESDAY, MARCH 18, 2025 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:45 p.m. Dinner – City Council Conference Room 7:15 p.m. Call to Order of City Council Meeting – City Council Chambers 7:15 p.m. Executive Session – City Council Conference Room 7:30 p.m. Regular Meeting – City Council Chambers CALL TO ORDER: 7:15 p.m. – City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. – City Council Chambers 2. Invocation and Pledge of Allegiance: Council Member Chris Coy JOINT PUBLIC HEARINGS No items were submitted for Planning and Zoning consideration. Therefore, there are no public hearings and there will not be a joint meeting of the City Council and Planning and Zoning Commission. CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 4. Consider the annual NETCAST funding to the City of Bedford and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider a firework permit for an event to be held at Paradise Cove on April 2, 2025. Fire Chief recommends approval. 6. Consider renewal of an annual contract for the purchase of firehouse supplies and equipment with Casco Industries, Inc. Fire Chief recommends approval. 7. Consider an annual contract for employee comprehensive wellness screenings and vaccinations with Star Wellness. Human Resources Director recommends approval. 8. Consider the purchase of Christmas trees and decorations from Park Hill Collections LLC. Parks and Recreation Director recommends approval. 9. Consider a one-year extension of Planned Development Overlay PD24-01 (Reserve at Bear Creek) to allow for a townhouse development of 69 townhome lots and 8 common area lots to deviate from, but not be limited to, lot size, side yard setback, front yard setback, lot width, lot depth, maximum building height, and to allow front entry garages for lots less than 40-feet in width. The subject property is located at 4201 State Highway 360 and is currently zoned “R-TH”, Townhouse District Regulations. The request was approved on March 19, 2024 and will expire on March 19, 2025. Planning Services Director recommends approval. City Council March 18, 2025 Page 2 10. Consider the purchase of ammunition from Precision Delta Corp. Police Chief recommends approval. 11. Consider the purchase of a drop deck trailer for the transport of existing mobile vehicle barriers from Meridian Rapid Defense Group LLC. Public Works Director recommends approval. 12. Consider an annual contract for cold milling machining services with TexOp Construction, LP. Public Works Director recommends approval. 13. Consider an annual contract for trade services to include electrical repairs, switch gear maintenance, and testing from Humphrey & Associates, Inc. Public Works Director recommends approval. 14. Consider an annual contract for trade services for heat boxes with Entech Sales and Services. Public Works Director recommends approval. 15. Consider renewal of the sole source agreement for the purchase and installation of water meters and associated equipment and manhole monitoring equipment from HydroPro Solutions, LLC. Public Works Director recommends approval. 16. Consider approval for the purchase of analyzers for Train 2 for the Wastewater Treatment Plant from Hach. Public Works Director recommends approval. 17. Consider the minutes of the March 4, 2025 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on March 14, 2025 by 5:00 p.m. Tara Brooks, TRMC, CRM City Secretary City Council March 18, 2025 Page 3 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council March 18, 2025 Page 4 CITY OF GRAPEVINE, TEXAS SPECIAL AND REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, MARCH 18, 2025 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 WORKSHOP CALL TO ORDER: 5:30 p.m. - Planning and Zoning Commission Conference Room CITIZEN COMMENTS 2. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the Commission’s consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 3. Hold a discussion to provide staff direction on current regulations and potential amendments for secondary structures in single-family residential districts and take any necessary action. JOINT PUBLIC HEARINGS No items were submitted for Planning and Zoning consideration. Therefore, there are no public hearings and there will not be a joint meeting of the City Council and Planning and Zoning Commission. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on March 14, 2025 by 5:00 p.m. _________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission March 18, 2025 Page 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 18th day of March, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Alex Crowley Assistant City Attorney Tara Brooks City Secretary Item 1. Executive Session There was not an executive session held prior to the meeting. CALL TO ORDER Mayor William D. Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Council Member Chris Coy gave the invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARING No items were submitted for Planning and Zoning consideration. Therefore, there were not any public hearings and there was not a joint meeting between the City Council and Planning and Zoning Commission. Item 3. Citizen Comments Andrew Muras, 4319 Greenwood Lane, Grapevine requested the City look into several bills currently being considered in the current legislative session that could pre-empt a city’s control over single-family zoning. City Council March 18, 2025 Page 1 NEW BUSINESS Item 4. Consider the annual NETCAST funding to the City of Bedford and take any necessary action. Police Chief Mike Hamlin presented this item and answered questions from Council. The annual payment of $19,000 is part of the contribution to the regional swat team that includes the Cities of Euless, Bedford, Hurst and Grapevine. Motion was made to approve the annual NETCAST funding to the City of Bedford and take any necessary action. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. No one requested to remove any items from the consent agenda. Item 5. Consider a firework permit for an event to be held at Paradise Cove on April 2, 2025. Fire Chief Darrell Brown recommended approval of a permit to allow a three-minute firework display to be held at Paradise Cove on April 2. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 6. Consider renewal of an annual contract for the purchase of firehouse supplies and equipment with Casco Industries, Inc. Fire Chief Brown recommended approval of the renewal of the contract to purchase firehouse supplies and equipment for an estimated amount of $50,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council March 18, 2025 Page 2 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 7. Consider an annual contract for employee comprehensive wellness screenings and vaccinations with Star Wellness. Human Resources Director Rachel Huitt recommended approval of the annual contract for employee biometric screenings, vascular screenings, vaccinations and other preventative measures for an estimated annual amount of $58,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 8. Consider the purchase of Christmas trees and decorations from Park Hill Collections LLC. Parks and Recreation Director Chris Smith recommended approval of the purchase of Christmas trees and decorations for The REC in an amount not to exceed $17,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 9. Consider a one-year extension of Planned Development Overlay PD24-01 (Reserve at Bear Creek) to allow for a townhouse development of 69 townhome lots and 8 common area lots to deviate from, but not be limited to, lot size, side yard setback, front yard setback, lot width, lot depth, maximum building height, and to allow front entry garages for lots less than 40-feet in width. The subject property is located at 4201 State Highway 360 and is currently zoned “R-TH”, Townhouse District Regulations. The request was approved on March 19, 2024 and will expire on March 19, 2025. Planning Services Director Erica Marohnic recommended approval of the extension of Planned Development Overlay PD24-01 (Reserve at Bear Creek) that was set to expire on March 19. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council March 18, 2025 Page 3 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 10. Consider the purchase of ammunition from Precision Delta Corp. Police Chief recommends approval. Police Chief Hamlin recommended approval of the purchase of ammunition for an annual estimated amount of $50,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 11. Consider the purchase of a drop deck trailer for the transport of existing mobile vehicle barriers from Meridian Rapid Defense Group LLC. Public Works Director Bryan Beck recommended approval of the purchase of a drop deck trailer for an estimated amount of $40,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Consider an annual contract for cold milling machining services with TexOp Construction, LP. Public Works Director Beck recommended approval of the purchase of cold milling machining services for an estimated amount of $125,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider an annual contract for trade services to include electrical repairs, switch gear maintenance, and testing from Humphrey & Associates, Inc. City Council March 18, 2025 Page 4 Public Works Director Beck recommended approval of the annual contract for trade services to include electrical repairs, switch gear maintenance and testing for an annual estimated amount of $550,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider an annual contract for trade services for heat boxes with Entech Sales and Services. Public Works Director Beck recommended approval of the annual contract to provide and install mechanical heat boxes that are being retrofitted at City Hall for an estimated amount of $40,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider renewal of the sole source agreement for the purchase and installation of water meters and associated equipment and manhole monitoring equipment from HydroPro Solutions, LLC. Public Works Director Beck recommended approval of the sole source agreement for the purchase and installation of water meters and associated equipment and manhole monitoring equipment for an estimated amount of $700,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider approval for the purchase of analyzers for Train 2 for the Wastewater Treatment Plant from Hach. Public Works Director Beck recommended approval of the purchase of oxygen and oxidation activity analyzers for Train 2 of the Wastewater Treatment Plant for an amount not to exceed $29,597. City Council March 18, 2025 Page 5 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider the minutes of the March 4, 2025 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:46 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 1st day of April, 2025. APPROVED: ___________________________ William D. Tate Mayor ATTEST: _____________________________ Tara Brooks City Secretary City Council March 18, 2025 Page 6