HomeMy WebLinkAboutItem 15 - Microsoft Licenses MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 1, 2025
SUBJECT: PURCHASE FOR RENEWAL OF MICROSOFT SOFTWARE LICENSES
RECOMMENDATION: City Council to consider approval of the second year payment of a three-
year contract for Microsoft licenses from SHI Government Solutions, Inc.
for Information Technology.
FUNDING SOURCE: Funds are available in the General Fund (IT) for an amount not to exceed
$363,925.
BACKGROUND: The City of Grapevine has a three year contract with SHI Government
Solutions, Inc. for our Microsoft 365 Enterprise Licensing Agreement. This
licensing agreement includes the Microsoft Office suite, the Windows
virtual desktop environment, the Microsoft Outlook email system, and
SharePoint.
Purchases will be made in accordance with an existing interlocal
agreement with the State of Texas Department of Information Resources
(DIR) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791.
Bids were taken by the cooperative and a contract was awarded to SHI
Government Solutions, Inc. The Purchasing and IT staff reviewed the
contract for departmental specification compliance and pricing and
determined that the contract would provide the best service and pricing for
meeting the needs of the City.
This request is for the payment of the year two installment of a three-year
contract.
Staff recommends approval.
AP/LW