HomeMy WebLinkAboutItem 18 - Hauling Debris and Aggregrates MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 1, 2025
SUBJECT: ANNUAL CONTRACTS FOR HAULING OF DEBRIS AND AGGREGATES
RECOMMENDATION: City Council to consider approval for the renewal of contracts for the
hauling of debris and aggregates to Horns Crew Trucking, Silvas Trucking
and Q. Roberts Trucking, Inc. for the Public Works Street Department.
FUNDING SOURCE: Funds for are available in the Permanent Capital Maintenance Fund for an
annual estimated amount of$100,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for the
hauling of various types of debris and aggregates which will be removed
from construction or maintenance projects performed by City crews.
The City of Grapevine solicited a "Request for Bids" in accordance with
Local Government Code Chapter 252, Subchapter B, Section 252.021 (a)
and Section 252.041 (a).
Based on the evaluations of the bids by the Public Works Department and
Purchasing, it was determined awards be made to Horns Crew Trucking,
Silvas Trucking and Q. Roberts Trucking, Inc. as responsible and
responsive bids meeting specifications to ensure availability without
interruption of road projects.
The contracts were for an initial one-year period, with four one-year
renewal options available. If approved, this will be for the second available
renewal option.
Staff recommends approval.
KH/TM