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HomeMy WebLinkAbout2025-03-04 Regular Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 4, 2025 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 7:00 p.m. Dinner - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:30 p.m. - City Council Chambers 1. Invocation: Dr. Doug Page, Pastor at First Baptist Church 2. Pledge of Allegiance: Troop 700 CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PUBLIC HEARING AND RELATED ITEM 4. City Council to conduct a public hearing to receive public input relative to the proposed 51st Year Community Development Block Grant (CDBG) Program street reconstruction program. 5. Consider authorizing staff to proceed with the application submittal to Tarrant County for the 51st Year Community Development Block Grant (CDBG) Program street reconstruction project, and take any necessary action. PRESENTATIONS 6. Forvis Mazars, LLC, the City's auditing firm, to present the annual audit report in compliance with the City Charter, Article 3, Section 3.14. 7. Convention and Visitors Bureau Director P.W. McCallum to present possible renaming of the Concourse as Grapevine Fairway Events Center. 8. Zach Bisek with Barket Rinker Seacat Architecture to present the Final Report from the Performance Utilization Analysis of The REC. NEW BUSINESS 9. Consider the purchase of additional strength machines for The REC from Comm- Fit, and take any necessary action. 10. Consider the authority to award the Fairway Drive Project to Jagoe Public Company based upon concurrence from the Texas Department of Public Transportation, Ordinance No. 2025-009 to appropriate the funds, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider the continued partnership with Alliance for Children. City Manager recommends approval. 12. Consider a firework permit for the Disarro Celebration of Life to be held at Paradise Cove on March 16, 2025. Fire Chief recommends approval. 13. Consider the purchase of replacement equipment and support for end-of-life data storage for the Data Center and Disaster Recovery Site from Soccour Solutions. Chief Information Officer recommends approval. 14. Consider the purchase of furniture from Wilson Bauhaus Interiors. Chief Information Officer recommends approval. 15. Consider the purchase of two new floatables for Dove Waterpark from Fix Your Park. Parks and Recreation Director recommends approval. 16. Consider the award of an informal request for replacement of Variable Frequency Device controls for the REC from Real Power Technologies. Parks and Recreation Director recommends approval. 17. Consider the purchase of Opticom, traffic signal preemption equipment from Consolidated Traffic Controls. Police Chief recommends approval. 18. Consider the purchase of Stalker Antenna Radars from Applied Concepts. Police Chief recommends approval. City Council March 4, 2025 Page 2 19. Consider the purchase of tasers and body-worn cameras from Axon Enterprises Inc. Police Chief recommends approval. 20. Consider the renewal of annual services for veterinary medical care from Grapevine Veterinary Services (DBA Northwest Animal Hospital). Police Chief recommends approval. 21. Consider the rebuild and inspection of transfer well number four pump from A.W. Chesterton Company. Public Works Director recommends approval. 22. Consider ratification of the emergency repair of a 10” water line near Bear Creek Dog Park and a 12” water line under Denton Creek from RUTS Construction LLC. and Ordinance No. 2025-010 to appropriate the funds. Public Works Director recommends approval. 23. Consider the minutes of the February 18, 2025 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on February 28, 2025 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council March 4, 2025 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of March, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C. G. Boyle City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor William D. Tate called the meeting to order at 7:01 p.m. in the City Council Chambers. Item 1. Invocation Mayor Pro Tem Darlene Freed gave the invocation. Item 2. Posting of the Colors and Pledges of Allegiance Troop 700 posted the Colors and led the Pledges of Allegiance. Item 3. Citizen Comments No one spoke during citizen comments. PUBLIC HEARING AND RELATED ITEM Item 4. City Council to conduct a public hearing to receive public input relative to the proposed 51st Year Community Development Block Grant (CDBG) Program street reconstruction program. Mayor Tate opened the public hearing. City Council March 4, 2025 Page 1 Assistant Public Works Director John Robertson presented this item and answered questions from Council. The proposed project site for the 51st Year Community Development Block Grant Program is the 400 block of Eckley Street. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. Consider authorizing staff to proceed with the application submittal to Tarrant County for the 51st Year Community Development Block Grant (CDBG) Program street reconstruction project, and take any necessary action. There was not a presentation on this item. The information was included in the presentation for item 4. Motion was made to approve the submittal of the application to Tarrant County for the 51st Year Community Development Block Grant Program street reconstruction project and to take any necessary action. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 PRESENTATIONS Item 6. Forvis Mazars, LLC, the City's auditing firm, to present the annual audit report in compliance with the City Charter, Article 3, Section 3.14. Internal Auditor Shellie Johnson introduced Rachel Ormsby with Forvis Mazars, LLC who presented the full annual comprehensive report and audit to Council. Ms. Ormsby reported this City received a clean, unmodified opinion on the financial segments as a whole, as well as the separate single audit. The Audit Committee met and reviewed the audit report on February 24, 2025. Ms. Ormsby answered questions from Council. Council did not take any action on this item. City Council March 4, 2025 Page 2 Item 7. Convention and Visitors Bureau Director P.W. McCallum to present possible renaming of the Concourse as Grapevine Fairway Events Center. Convention and Visitors Bureau Director P.W. McCallum presented this item to Council. He showed renderings of the new center and explained why the name Grapevine Fairway Events Center was chosen. Council discussed this item but did not take any action. Item 8. Zach Bisek with Barker Rinker Seacat Architecture to present the Final Report from the Performance Utilization Analysis of The REC. Parks and Recreation Director Chris Smith introduced Zach Bisek from Barker Rinker Seacat Architecture who presented the results and recommendations of the Performance Utilization Analysis of The REC and answered questions from Council. Mr. Bisek described the light renovation projects and the heavy renovations and additions recommended in the Analysis. Parks and Recreation Director Smith answered questions from Council. Council did not take any action on this item. NEW BUSINESS Item 9. Consider the purchase of additional strength machines for The REC from Comm- Fit, and take any necessary action. Parks and Recreation Director Smith presented this item requesting to purchase seven duplicate strength machines, for an amount not to exceed $40,000. These machines are the most popular and will be used in an additional temporary fitness room, as recommend in the Performance Utilization Analysis of The REC. Motion was made to approve the purchase of additional strength machines for The REC from Comm-Fit, and to take any necessary action. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 10. Consider the authority to award the Fairway Drive Project to Jagoe Public Company based upon concurrence from the Texas Department of Public Transportation, Ordinance No. 2025-009 to appropriate the funds, and take any necessary action. Public Works Director Bryan Beck presented the plans for the Fairway Drive Project and answered questions from Council. The project will include the widening of Fairway Drive City Council March 4, 2025 Page 3 and the addition of a roundabout at the entrances to Silver Marina and Cowboys Golf Club for an estimated amount of $3,510,000. The project will be funded through the North Central Texas Council of Government Metropolitan Transportation Plan Policy Bundle. Motion was made to approve the authority to award the Fairway Drive Project to Jagoe Public Company based upon concurrence from the Texas Department of Public Transportation, Ordinance No. 2025-009 to appropriate the funds, and to take any necessary action. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2025-009 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $3,510,000 IN THE GRANT FUND TO BE RECEIVED FROM NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS AND AUTHORIZING THE APPROPRIATION OF $3,510,000 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider the continued partnership with Alliance for Children. City Manager Bruno Rumbelow recommended approval of a payment of $15,600 to Alliance for Children to continue the City’s support of the operational and programmatic expenses of the Northeast Alliance for Children. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy City Council March 4, 2025 Page 4 Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Consider a firework permit for the Disarro Celebration of Life to be held at Paradise Cove on March 16, 2025. Fire Chief Darrell Brown recommended approval of a permit to allow a three-minute firework show to be held at Paradise Cove on March 16. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider the purchase of replacement equipment and support for end-of-life data storage for the Data Center and Disaster Recovery Site from Soccour Solutions. Chief Information Officer Tessa Allberg recommended approval of the replacement equipment and support for data storage for an amount of $342,664. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider the purchase of furniture from Wilson Bauhaus Interiors. Chief Information Officer Allberg recommended approval of the purchase of furniture for the IT offices in amount of $24,718. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the purchase of two new floatables for Dove Waterpark from Fix YourPark. City Council March 4, 2025 Page 5 Parks and Recreation Director Smith recommended approval of the purchase of two floatables for Dove Waterpark in an amount not to exceed $19,900. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the award of an informal request for replacement of Variable Frequency Device controls for the REC from Real Power Technologies. Parks and Recreation Director Smith recommended approval of the award of an informal request for quote for replacement of Variable Frequency Device controls for the pool at The REC for an amount not to exceed $15,784. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider the purchase of Opticom, traffic signal preemption equipment from Consolidated Traffic Controls. Police Chief Mike Hamlin recommended approval of the purchase of traffic signal preemption equipment for an amount not to exceed $29,368. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider the purchase of Stalker Antenna Radars from Applied Concepts. Police Chief Hamlin recommended approval of the purchase of Stalker Antenna Radars for a total amount not to exceed $27,241. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal City Council March 4, 2025 Page 6 Nays: None Approved: 7-0 Item 19. Consider the purchase of tasers and body-worn cameras from Axon Enterprises Inc. Police Chief Hamlin recommended approval of the purchase of tasers and body-worn cameras for an amount not to exceed $33,308. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 20. Consider the renewal of annual services for veterinary medical care from Grapevine Veterinary Services (DBA Northwest Animal Hospital). Police Chief Hamlin recommended approval of the renewal of the agreement for annual services for veterinary medical care for animals in the Grapevine Animal Shelter in an estimated annual amount of $20,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider the rebuild and inspection of transfer well number four pump from A.W. Chesterton Company. Public Works Director Beck recommended approval of the rebuild and inspection of transfer well number four pump for an amount not exceed $31,160. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 22. Consider ratification of the emergency repair of a 10” water line near Bear Creek Dog Park and a 12” water line under Denton Creek from RUTS Construction LLC. and Ordinance No. 2025-010 to appropriate the funds. City Council March 4, 2025 Page 7 Public Works Director Beck recommended approval of the ratification of the emergency repair of leaks of a water line near Bear Creek Dog Park and a water line under Denton Creek that required emergency repairs for an estimated amount of $250,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2025-010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $250,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 23. Consider the minutes of the February 18, 2025 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:30 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council March 4, 2025 Page 8 Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th day of March, 2025. APPROVED: ___________________________ William D. Tate Mayor ATTEST: _____________________________ Tara Brooks City Secretary City Council March 4, 2025 Page 9