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HomeMy WebLinkAbout2025-04-01 Regular Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 1, 2025 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Dr. Doug Page, Pastor at First Baptist Grapevine 3. Posting of the Colors and Pledges of Allegiance: Pack 168 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Mayor Tate to present a proclamation recognizing the month of April as Child Autism Awareness Month. 6. Mayor Tate to present a proclamation recognizing the month of April as Child Abuse Prevention Month. 7. Mayor Tate to present a proclamation recognizing the 10th anniversary of The Gatehouse. 8. Mayor Tate to present a proclamation recognizing April 6-12, 2025 as Crime Victims’ Rights Week. 9. Mayor Tate to present a proclamation recognizing April 13-19, 2025 as National Public Safety Telecommunicators Week. NEW BUSINESS 10. Consider awarding a professional services contract for the development of a Parks, Recreation and Open Space Master Plan with Berry, Dunn, McNeil & Parker, LLC (dba BerryDunn), and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider the purchase of ShowClix Private Label Ticketline Software from Nortap Technology, Inc. dba Leap Event Technology for ShowClix Private Label Ticketline. Convention and Visitors Bureau Executive Director recommends approval. City Council April 1, 2025 Page 2 12. Consider an Interlocal Purchasing Agreement with the City of Allen. Chief Financial Officer recommends approval. 13. Consider the purchase of new digital headsets and communications systems for fire apparatus from Stash Enterprises. Fire Chief recommends approval. 14. Consider the purchase of fertilizer for the Grapevine Golf Course from Harrell’s, LLC. Golf Director recommends approval. 15. Consider the second-year payment of a three-year contract for Microsoft licenses from SHI Government Solutions, Inc. Chief Information Officer recommends approval. 16. Consider the repair of the raw water pump for the Grapevine Golf Course from Global Pump Solutions. Public Works Director recommends approval. 17. Consider the renewal of an annual contract for the purchase of various fuels with Offen Petroleum for the Public Works Fleet Services. Public Works Director recommends approval. 18. Consider the renewal of hauling of debris and aggregates with Horns Crew Trucking, Silvas Trucking and Q. Roberts Trucking, Inc. Public Works Director recommends approval. 19. Consider the renewal of an annual contract for waterproofing, roofing and masonry services from Weatherproofing Services. Public Works Director recommends approval. 20. Consider the renewal of Performo asset performance and maintenance software from Wizard Software Solutions. Public Works Director recommends approval. 21. Consider a contract renewal for software updates, software support, software maintenance and software training with OpenGov, Inc. for the Public Works Department operations and asset management system. Public Works Director recommends approval. 22. Consider the transmission and electrical repair for Vactor Unit No. 31404 from Kinloch Equipment & Supply, Inc. Public Works Director recommends approval. 23. Consider or renewal of an annual contract for pavement leveling services with Nortex Concrete Lift & Stabilization. Public Works Director recommends approval. 24. Consider an agreement with the Dallas Area Rapid Transit (DART) for a shared fiber crossing of the DART Railroad right-of-way at the Baylor Parkway and Ira E. Woods intersection. Public Works Director recommends approval. City Council April 1, 2025 Page 3 25. Consider the minutes of the March 18, 2025 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on March 28, 2025 by 5:00 p.m. ________________________ Suzanne Le Assistant to the City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council April 1, 2025 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of April, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C. G. Boyle City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor William D. Tate called the meeting to order at 7:00 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities; Public Works; and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:15 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Council Member Rogers announced Pack 168 would Post the Colors but Pack 817 was also in attendance to observe the meeting. Item 2. Invocation Dr. Doug Page, Pastor at First Baptist Grapevine gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Pack 168 posted the Colors and led the Pledges of Allegiance. Item 4. Citizen Comments No one spoke during citizen comments. PRESENTATIONS Item 5. Mayor Tate to present a proclamation recognizing the month of April as Child Autism Awareness Month. Mayor Tate recognized April as Child Autism Awareness Month and presented the proclamation to Priscilla Chavez. Mrs. Chavez thanked everyone who has supported her family and thanked the City for its support. Council did not take any action on this item. Item 6. Mayor Tate to present a proclamation recognizing the month of April as Child Abuse Prevention Month. Mayor Tate recognized April as Child Abuse Prevention Month and presented the proclamation to Emma Garcia and Virginia Davison with Alliance for Children who recognized Captain Clay Gidney, Detective Rick Whiteley and Sargent Sam Shemwell for their work with Alliance for Children. She also thanked the City for their partnership. Council did not take any action on this item. City Council April 1, 2025 Page 2 Item 7. Mayor Tate to present a proclamation recognizing the 10th anniversary of The Gatehouse. th Mayor Tate recognized the 10 anniversary of The Gatehouse and highlighted the work they have done to help mothers in our community. He presented the recognition to Lisa and Matt Rose and Mary Parker. Mrs. Rose thanked the City and community for their support. Council did not take any action on this item. Item 8. Mayor Tate to present a proclamation recognizing April 6-12, 2025 as Crime Victims’ Rights Week. Mayor Tate recognized April 6-12, 2025 as Crime Victims’ Rights Week and recognized Community Outreach Manager Haydee Hall and Victim Services Advocate Makayla Moore. Victim Services Advocate Moore recognized the work done by survivors and advocates on behalf of victims to help them heal and find justice. Council did not take any action on this item. Item 9. Mayor Tate to present a proclamation recognizing April 13-19, 2025 as National Public Safety Telecommunicators Week. Mayor Tate proclaimed April 13-19, 2025 as National Public Safety Telecommunicators Week and presented the proclamation to Captain Clay Gidney and Telecommunications Staff Marlo Greenfield, Elva Natividad and Elizabeth Pickett. Council did not take any action on this item. NEW BUSINESS Item 10. Consider awarding a professional services contract for the development of a Parks, Recreation and Open Space Master Plan with Berry, Dunn, McNeil & Parker, LLC (dba BerryDunn), and take any necessary action. Parks and Recreation Director Chris Smith presented this item requesting Council award a professional services contract for the development of a Parks, Recreation and Open Space Master Plan with BerryDunn for a total amount of $350,000. Director Smith described the method and process that will be used to create the Master Plan and answered questions from Council. Motion was made to approve a professional services contract for the development of a Parks, Recreation and Open Space Master Plan with Berry, Dunn, McNeil & Parker, LLC (dba BerryDunn), and take any necessary action. City Council April 1, 2025 Page 3 Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider the purchase of ShowClix Private Label Ticketline Software from Nortap Technology, Inc. dba Leap Event Technology for ShowClix Private Label Ticketline. Convention and Visitors Bureau Executive Director P.W. McCallum recommended approval of the purchase of the ticketing software to be used for multiple programs in the Convention and Visitors Bureau for an amount of $75,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Consider an Interlocal Purchasing Agreement with the City of Allen. Chief Financial Officer Jeff Strawn recommended approval of an interlocal purchasing agreement with the City of Allen to allow both cities to participate in contracts established by both agencies. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider the purchase of new digital headsets and communications systems for fire apparatus from Stash Enterprises. City Council April 1, 2025 Page 4 Fire Chief Darrell Brown recommended approval of the purchase of digital headsets and communication systems to be equipped on various fire apparatus for a total amount not to exceed $33,345. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider the purchase of fertilizer for the Grapevine Golf Course from Harrell’s, LLC. Golf Director Robert Singletary recommended approval of the purchase of 15 tons of fertilizer for a total amount not to exceed $26,080. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the second-year payment of a three-year contract for Microsoft licenses from SHI Government Solutions, Inc. Chief Information Officer Tessa Allberg recommended approval of the annual payment for the Microsoft 365 Enterprise Licensing Agreement for an amount not to exceed $363,925. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the repair of the raw water pump for the Grapevine Golf Course from Global Pump Solutions. Public Works Director Bryan Beck recommended approval of the repair of the raw water pump that supplies the Grapevine Golf Course with irrigation water for an amount not to exceed $36,157. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta City Council April 1, 2025 Page 5 Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider the renewal of an annual contract for the purchase of various fuels with Offen Petroleum for the Public Works Fleet Services. Public Works Director Beck recommended approval of the renewal of the annual contract for the purchase of various fuels to be delivered on an as-needed basis for an annual estimated amount of $40,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider the renewal of hauling of debris and aggregates with Horns Crew Trucking, Silvas Trucking and Q. Roberts Trucking, Inc. Public Works Director Beck recommended approval of the renewal of the contracts for the hauling of debris and aggregates on an as needed basis for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider the renewal of an annual contract for waterproofing, roofing and masonry services from Weatherproofing Services. Public Works Director Beck recommended approval of the contract for waterproofing, roofing and masonry services for facilities throughout the City for an amount not to exceed $55,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council April 1, 2025 Page 6 Item 20. Consider the renewal of Performo asset performance and maintenance software from Wizard Software Solutions. Public Works Director Beck recommended approval of the annual contract for Peformo asset performance and maintenance software for an amount not to exceed $25,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider a contract renewal for software updates, software support, software maintenance and software training with OpenGov, Inc. for the Public Works Department operations and asset management system. Public Works Director Beck recommended approval of the renewal of the contract for software updates, maintenance and training for the Public Works Department operations and asset management system for an estimated amount of $114,730.25. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 22. Consider the transmission and electrical repair for Vactor Unit No. 31404 from Kinloch Equipment & Supply, Inc. Public Works Director Beck recommended approval of the transmission and electrical repairs to the hydro-excavator for an amount not to exceed $26,101. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 23. Consider or renewal of an annual contract for pavement leveling services with Nortex Concrete Lift & Stabilization. Public Works Director Beck recommended approval of the renewal of the annual contract for pavement leveling services to be used on an as needed basis for an annual estimated amount of $100,000. City Council April 1, 2025 Page 7 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 24. Consider an agreement with the Dallas Area Rapid Transit (DART) for a shared fiber crossing of the DART Railroad right-of-way at the Baylor Parkway and Ira E. Woods intersection. Public Works Director Beck recommended approval of an agreement for shared fiber crossing at the DART Railroad right-of-way at the Baylor Parkway and Ira E. Woods intersection in the amount of $3,670. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 25. Consider the minutes of the March 18, 2025 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:02 p.m. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of April, 2025. City Council April 1, 2025 Page 8 APPROVED: ___________________________ William D. Tate Mayor ATTEST: _____________________________ Tara Brooks City Secretary City Council April 1, 2025 Page 9