HomeMy WebLinkAboutItem 21 - Storage Server/MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 6, 2025
SUBJECT: PURCHASE OF STORAGE/SERVER MAINTENANCE
RECOMMENDATION: City Council to consider the approval for the purchase of Park Place
storage/server maintenance from SHI Government Solutions, Inc. for the
IT Department.
FUNDING SOURCE: Funds are available in the General Fund (IT Department) for an amount
not to exceed $55,502.46
BACKGROUND: This purchase is for extending the maintenance warranty for technical call
support and emergency hot -swap hard drive replacement for the data
backup storage units.
This purchase will be made in accordance with existing and interlocal
agreements with Sourcewell as allowed by Texas Local Government
Code, Section 271 and the Texas Government Code, Section 791. The
contract is for an initial one-year period with five optional one-year
renewals.
Bids were taken by the Cooperative and a contract was awarded to SHI
Government Solutions, Inc. The IT Department and Purchasing staff
reviewed the contract for departmental specification compliance and
pricing and determined that the contract would provide the best product
and pricing for meeting the needs of the City.
Staff recommends approval
LW
SF1 I
TX -City of Grapevine
Laura Funk
402 S. Barton St.
Grapevine, Texas 76051
UNITED STATES
Phone: (817) 410-3313
Fax:
Email: Ifunk@grapevinetexas.gov
All Prices are in US Dollar (USD)
Product
Pricing Proposal
Quotation #: 25918012
G Created On: 3/5/2025
Valid Until: 6/22/2025
Joe Hernandez
Phone:
Fax:
Email: Joe_Hernandez@shi.com
Qty Your Price Total
1 Park Place Maintenance Agreement 1 $55,502.46 $55,502.46
Park Place Technologies - Part#: MWS-WRNTYSVC-01
Contract Name: Sourcewell- Technology Products & Solutions
Contract #: 121923-SHI
Serial #: Serials located in excel spreadsheet
Coverage Term: 5/22/2025 — 5/21/2026
Subtotal $55,502.46
Total $55,502.46
Additional Comments
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and
fluctuations.
Thank you for choosing SHI-GS! The pricing offered on this quote proposal is valid through the expiration date set
above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and
applicable Contract Number when submitting a Purchase Order. SHI Government Solutions, Inc. is 100% Minority
Owned, Woman Owned Business. TAX ID# 22-3695478; DUNS# 14-724-3096
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.