HomeMy WebLinkAboutItem 14 - Office SuppliesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 20, 2025
SUBJECT: RENEWAL OF ANNUAL CONTRACT FOR OFFICE SUPPLIES
RECOMMENDATION: City Council to consider approval for the renewal of an annual contract for
the purchase of office supplies from Office Depot for City Departments.
FUNDING SOURCE: Funds for this purchase are available in the various funds for an annual
estimated amount of $45,000.
BACKGROUND: This contract will establish fixed annual pricing for various office supply
items and furniture on an as -needed basis for all City departments. The
contract provides a wide range of office supplies and furniture which
allows departments to order online through a web -based catalog.
This purchase will be made in accordance with an existing interlocal
agreement with Omnia Partners Public Sector as allowed by the Texas
Local Government Code, Section 271 and Texas Government Code,
Section 791. The contract was for an initial five-year period with one
optional five-year renewal. If approved, this will be the final renewal
available.
Bids were taken by the Cooperative and a contract was awarded to the
Office Depot. The Purchasing staff reviewed the contract for specification
compliance and pricing and determined that the contract would provide
the best service and pricing to meet the needs of the City.
Staff recommends approval.
LW/TM