Loading...
HomeMy WebLinkAboutItem 15 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of December, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:32 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas , Government Code. December 6, 2016 The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. Council Member Spencer arrived at 6:58 pm. The closed session ended at 7:21 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section 551.087. City Manager Bruno Rumbelow requested Council approve a Development Services Agreement with Coury Hospitality and authorize the City Manager to execute same and all associated documents. Motion was made to approve a Development Services Agreement with Coury Hospitality and authorize the City Manager to execute same and all associated documents. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation. Council Member Paul Slechta delivered the invocation. Item 3. Postinq the Colors and Pledae of Alleqiance. The Comanche Chapter of the Order of the Arrow posted the colors and led the Pledge of Allegiance. Item 4. Citizen Comments No one spoke during Citizen Comments. OLD BUSINESS Item 5. Consider the dedication of a street clock for Main Street from the Grapevine Rotary Club in honor of their 50th anniversary in April, 2017 and take anv necessarv action. 2 December 6, 2016 Craig Melde with Architexas presented the possible sites along Main Street for the clock. Council discussed the possible locations. Lou Hillman and Morgan Nichols with the Grapevine Rotary Club answered questions from Council. Motion was made to accept the gift of a clock from the Grapevine Rotary Club and place it at the location next to Foust Funeral Home. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 6. Consider an ordinance amendinq the Graqevine Code of Ordinances, Chapter 1_1__Fire__Code, relative to the adoption of the 2015 International Fire Code, with local amendments, and take any necessary action. Fire Chief Darrell Brown presented this item and answered questions from Council. Motion was made to approve an ordinance amending the Grapevine Code of Ordinances, Chapter 11 Fire Code. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-086 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 11, FIRE PROTECTION AND PREVENTION, RELATING TO THE ADOPTION OF THE 2015 INTERNATIONAL FIRE CODE AS PUBLISHED BY THE INTERNATIONAL CODE COUNCIL; PROVIDING ' AMENDMENTS TO SAME; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY, NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. Consent Aqenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no items requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3 December 6, 2016 Item 7. Consider a resolution authorizinq an Interlocal Cooperative Purchasing Aqreement with the Citv of Cleburne, Texas to purchase various aoods and services commonlv utilized bv both entities. Chief Financial Officer Greg Jordan recommended approval of the Interlocal Cooperative Purchasing Agreement to allow the finro cities to reduce administrative costs and increase savings on the purchase of common goods and services. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF CLEBURNE, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 8. Consider renewal of an annual contract for utility bill printinq, mailinq and offset printinq services with DataPros through an Interlocal Cooperative Aqreement with the Citv of Plano, Texas. Chief Financial Officer Jordan recommended approval of the annual contract for utility bill printing, mailing and offset printing services in an annual amount of$90,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 9. Consider a resolution relating to the qivinq of notice of intention to issue Citv of Grapevine, Texas Combination Tax and Revenue Certificates of Obliqation and declarinq intent to reimburse certain capital costs, and approvinq other matters related thereto. Chief Financial Officer Jordan recommended approval of the resolution giving notice of the intention to issue City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation in the amount of$10,050,000 and allow the City to reimburse an amount up to $3,000,000 for expenditures incurred relative to the purchasing of equipment for the IT department, acquiring land for a new fire station, and costs related to the renovation of existing fire stations. 4 December 6, 2016 Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION No. 2016-097 A RESOLUTION RELATING TO THE GIVING OF NOTICE OF INTENTION TO ISSUE CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION; DECLARING INTENT TO REIMBURSE CERTAIN PRIOR CAPITAL COSTS; AND APPROVING OTHER MATTERS RELATED THERETO Item 10. Consider a Memorandum of Understanding with the Citv of Dallas, Texas for participation as a task force member on Texas Task Force 2, Urban Search and Rescue. Fire Chief Brown recommended approval of the Memorandum of Understanding to participate in Texas Task Force 2. Two members of the Grapevine Fire Department will be assigned to the task force and will assist in responding to natural and manmade disasters. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11. Consider a resolution authorizinq the sole source purchase of bunker sand from Turf Materials, Inc. Golf Director Russell Pulley recommended approval of the purchase of bunker sand for the Grapevine Municipal Golf Course in an amount not to exceed $116,150. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-098 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER 5 December 6, 2016 OR THE CITY MANAGER'S DESIGNEE TO APPROVE A SOLE SOURCE PURCHASE OF BUNKER SAND AND PROVIDING AN EFFECTIVE DATE Item 12. Consider renewal of annual contracts for hot mix asphalt with The Lane Construction Corporation, Austin Asphalt, JLB Contractinq, LLC and Reynolds Asphalt. Public Works Director Stan Laster recommended approval of the renewal of the annual contracts for hot mix asphalt in an estimated budgeted amount of$600,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 13. Consider renewal of an annual contract with Multiple Cable Svstems, Inc. for traffic conduit installation. Public Works Director Laster recommended approval of the renewal of the annual contract for traffic conduit installation for an estimated annual amount of$25,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 14. Consider the award of RFQ 445-2017 for water parts for the Ruth Wall and State Hiqhwav 26 project from Ferquson. Public Works Director Laster recommended approval of the award of RFQ 445-2017 for water parts for an amount not to exceed $38,488.13. The project will consist of replacing several nonfunctioning valves and reconfiguring the three connecting transmission water mains at the northeast corner of Ruth Wall and State Highway 26. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider the second reading of an ordinance approvinq the amended water and wastewater impact fees. 6 December 6, 2016 Public Works Director Laster recommended approval of an ordinance approving the amended water and wastewater impact fees. The public hearing and first reading were held during the November 15, 2016 meeting. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-089 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS APPROVING, ADOPTING AND IMPOSING AMENDED WATER AND WASTEWATER IMPACT FEES; AMENDING SECTION 25-25, DIVISION I, ARTICLE II, CHAPTER 25 OF THE GRAPEVINE CODE OF ORDINANCES RELATING TO UTILITIES AND SERVICES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES; AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the award of an informal reauest for quote for asbestos abatement for the building located at 815 South Main Street (future TexRail station site) from Pacific Environmental Group, LLC. Public Works Director Laster recommended approval of the informal request for quote for asbestos abatement for an amount not to.exceed $32,000. In anticipation of the January demolition of the former American Locker Group building at 815 South Main Street for the TexRail station, an asbestos survey was required. Asbestos was discovered and abatement is required prior to demolition. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 17. Consider the minutes of the November 15, 2016 Reqular City Council meetinq and the November 22, 2016 Special Citv Council meetinq. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Lease 7 December 6, 2016 Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:51 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of December, 2016. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary 8