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Home My WebLink AboutCU2025-03Planning Services The City of Grapevine  P.O. Box 95104  Grapevine, Texas 76099  (817) 410-3155  https://bit.ly/GrapevinePlanning May 7, 2025 Marriott Hotel Services, LLC ATTN: Alan Beams 1501 Gaylord Trail Grapevine, TX 76051 Re: GRAPEVINE FILE # CU25-03 [Gaylord Event Tent] To Whom It May Concern, This letter is to verify that your request for a conditional use permit located at 1501 Gaylord Trail, platted as Opryland Addition, to extend the dates for an event tent when ICE! is not on site from May 23 to September 1, was approved by the Site Plan Review Committee on May 7, 2025. A copy of the approved site plan is enclosed. Any changes to a site plan or elevations approved with a conditional use or a special use (no matter how minor or major) can only be approved by city council through the public hearing process. No Conditional Use Permit shall be valid for a period longer than one (1) year from the date on which the City Council grants the Conditional Use, unless within such one (1) year period: (1) a Building Permit is obtained and the erection or alteration of a structure is started, or (2) an Occupancy Permit is obtained and a use commenced. The City Council may grant one additional extension not exceeding one (1) year, upon written application, without notice or hearing. No additional extension shall be granted without complying with the notice and hearing requirements for an initial application for a Conditional Use Permit. Your next milestone in the development review process is to obtain Building Permit approval with the Building Services Department. For questions related to these processes, please reach out to the following individual to coordinate: • Building Permits – Larry Gray at (817) 410-3163 or lgray@grapevinetexas.gov Building Permit applications are accepted at any point in the development review process but will not be released until any associated zoning cases or site plans are approved, civil engineering plans are approved, and any required plats are approved and filed. OPRYLA N D ADDITIO N 31185R LAKEW O O D ACRES 23380 OPRYLA N D ADDN 31185R NIGHTIN G A L E COURT 28163 140.0 AC99.2 AC 28.44 AC 25.0 AC 2.26 AC 55.0 AC 42.02 AC 52.254 @ 45.7 AC 52.254 @ 42.02 AC 8.92 AC 87.31 AC 18.2 AC B B P C D E N E M K L AN G L E R S P L A Z A CH R I S C R A F T D R REDBUD LN LAKEWOOD LNLAKEWOOD LN B A Y O U R D SI L V E R S I D E D R OAK LN BUSHONG RD RIVERSIDE N SL E E P Y HO L L O W RIV E R S I D E D R E RIV E R S I D E D R S SIL V E R L A K E D R BEVERLY DR HEA T H E R W O O D D R HEA T H E R W O O D D R TR 7 TR 1A TR 1B4 TR 1B4 TR 3 TR 3B2 TR 1 TR 3A TR 2A TR 3A TR 4 TR 2B TR 52B 27 13 24 18 24252627282930 23141312111098723456 22 2020 116251718 211098 19 7654321 21 2 2014111213142415161718192013222212323111910948991018744 1 2 365 1156 1785 1 7 22 121161 20 167 1319 29 8 18 3 1517144 10 1659 8 1 9 1415273106813B4 12 5131111 6 14 13A 10 7 1212 9 12B15815111312A 1014 11B 915 109 5R1 2R1 3R1 SI L V E R S I D E D R SHORE DR TE T O N D R SHORE C R E S T ACRES 38490 SHORE C R E S T ACRES 38490 0.75 AC 0.25 AC 4.15 AC 1.6 @1.5 @ 0.579 AC OAK LN TR 3B4 TR 1B5 TR 3B1 TR 55B TR 55C TR 55C1 TR 55DTR 55 TR 56A 28 47 18 12 48 46 652917 16 2311 66 64493045 1015 6722 914 63445031 68 8 2113 62433251712 69R20 611 61423352 510 19 4 41 605334 71 32 3517 40 54 59 72 73 36 39 55 5816 74 5756153837 12 14 75R 7R 6 345 12 4233 4324343216412523 76R-1 17 40 4431352622 45393618302721 46383728201929 54 131211109876 14151617181920222426 1 5423 1312111098765 141516171819202122232425 121110987654321 6A 4R1A A B 1 1 22 3 3 44 13 14.25 AC TR 1C 3.3 AC LAKEW O O D ACRES 23380 1 2 3 2325 21 SA N D P I P E R C T TR A D E W I N D C T WY C L I F F C T HIGHVIEW LNHIGHVIEW LN RIVERSIDE DR THE WOODS 47715 2110 TR 1B1B1 THE WOODS 47715 SILVER L A K E ESTS 38603 17 16 16 14 1 2 3 5 6 8 7 9 STERLING LN 17 16 15 6 22 18 23 21 20 19 24 C DUNN ST 28.44 AC .041 @ PECAN RIDGE ADDN 32025F A 1 2 3 4 5 6 7KINGSLEY WAY 0.629 @ NIGHTINGALE CT 76R-2 76R-3 76R-4 76R-5 PCD GU PCD R-7.5 PCD CN CU25-03; Gaylord ICE! Tent 1501 Gaylord Trail 0 280 560 840 1,120 Feet ² Date Prepared: 4/29/2025 This data has been compiled by the City of Grapevine IT/GIS department. Various official and unofficial sources were used to gather this information. Every effort was made to ensure the accuracy of this data, however, no guarantee is given or implied as to the accuracy of said data. SUBJECT PROPERTY CU25-03 Third Review Memo Email a PDF of the revised plans to atriplett@grapveinetexas.gov/lflorex@grapevinetexas.gov by April 29, 2025 at 12:00 p.m.. Verify that all text is legible on an 11”x 17” sheet. Do not reproduce final copies prior to Planning Staff approval. PROJECT DESCRIPTION: submitted by Marriott Hotel Services, LLC for property located at 1501 Gaylord Trail, platted as Opryland Addition. The applicant is requesting a conditional use permit to amend the previously approved site plan CU23 -36 (Ord. 202 4 -008) for a planned commercial center to allow the possession, storage, retail sales of on - and off - premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with a restaurant, hotel and convention center. This request is specifically to extend the dates for the use of the ICE tent for special events, with the extension not to exceed 180 days . The property is zoned “PCD”, Planned Commerce District and is owned by RHP Property GT, LP. PLANNING SERVICES All Sheets in Plan Set • M e t A dd Title Block and Signature Block shown belo w per site plan checklist . • Met Add the case name, case number - CU25 -03, the address and page numbers, 1 of 4, 2 of 4, etc. to the signature block a s shown below . • Met Revise the following purpose statement: o The applicant is requesting a conditional use permit to amend the previously approved site plan CU23 -36 (Ord. 2024 -008) for a planned commercial center to allow the possession, storage, retail sales of on - and off - premise consumption of alcoholic beverage s (beer, wine, and mixed beverages) in conjunction with a restaurant, hotel and convention center. This request is specifically to extend the dates for the use of the ICE tent for special events, with the extension not to exceed 180 days. o Met Tent cannot exceed 180 day s . Breakdown is required between events . Master Site Plan – • Met Confirm that all text is legible on a 11” x 17” sheet. Cover Sheet • Met Remove the aerial. • Met Add the criteria proposed to extend the dates for the ICE tent. • Met Add a sheet index. • Met Add Title Block and Signature Block per site plan checklist. • Met Add case name, case number - CU25-03, the address and page numbers, 1 of 4, 2 of 4, etc. to the signature block. CU25-03 APRIL 24 2025 GAYLORD ICE TENT 1501 GAYLORD TRAIL OPRYLAND ADDITION CU25-03 Third Review Memo Landscape Plan – Sheet # NOTE: Light fixtures excluding accent lighting of architectural building features and lighting of public art or public monuments shall be mounted no higher than the highest point of the primary structure on the property. In no case shall light poles be greater than 30 feet in height. • Original comment Not applicable. Tree Preservation and Replacement Plan – Sheet # • Original comment Not applicable. Tent Drawing and Floor Plans – Sheets 4-8 • New Label main tent entrance. • New In lieu of labeling the doors as AS120, label them as exit only. CU25-03 Third Review Memo • New What’s the purpose of the shuttle drop off and how does it work with dock/etc. traffic. • New Provide the vehicle circulation plan and pedestrian circulation plan not within the tent. • New Label the convention center and the drives from Convention Center Drive. • Met Please remove the contour lines and the numerical values. • Not met Please provide a key plan depictingthe location of each type of tent shown on sheet 6 of 6 tent drawing to illustrate the tent scheme. The key plan should clearly highlight the layout and configuration of each tent, ensuring that the arrangement is easily understood. • New Label the fire lane adjacent to the tent. • Met Verify that all text is legible, and the elevations are legible on a 11” x 17” sheet. • Met Simplify the elevations sheet by not providing a contractor plan, instead provide a 2-D depiction of the proposed tent including footprint, pad dimensions, tent dimensions of each side and material. Floor Plan (for restaurants) – Sheet # • Original comment Not applicable. Photometric Plan – Sheet # NOTE: See Section 55. Performance Standards Reduce light levels at ground level of all property lines of the subject property to the following levels based on the zoning of the adjacent properties: • Single-family – 0.2 footcandles • Multi-family – 0.5 footcandles • Non-residential districts, streets – 3.0 footcandles • Industrial districts – 5.0 footcandles • Not applicable. Speaker Plan – Sheet # NOTE: See Section 55. Performance Standards • Show and label all proposed outdoor speakers. Dimension distance from speakers to closest property line. If adjacent to residential, show direction of speaker face and add table depicting maximum sound level (dBA) and hours speakers will be operating. See above table for maximum permissible sound levels. PUBLIC WORKS CU25-03 Third Review Memo Contact Paul Lee - Civil Engineer, Elizabeth Reynold EIT or Cristin Turner (Platting) – Civil Engineer at 817.410.3000 for the following comments: • Original comment Electrical transformers in the middle of the proposed egress. See sheet 1.1. BUILDING SERVICES Contact Larry Gray – Building Official at 817.410.3165 or lgray@grapevinetexas.gov to discuss the following: • Original comment Tent cannot exceed 180 days. Breakdown is required between events. FIRE MARSHALL Contact Fire Department at 817.410.4421 or sdaniel@grapevinetexas.gov for the following comments: • Original comment Tear down and rebuild between events and an extinguisher every 75-feet. PARKS Contact Kathy Nelson – Capital Improvements Program Manager at 817.410.3394 or knelson@grapevinetexas.gov to discuss the following: • No comment. ____________________________________________________________________ Email a PDF of the revised plans to atriplett@grapveinetexas.gov/lflorex@grapevinetexas.gov by April 29, 2025 at 12:00 p.m.. Verify that all text is legible on an 11”x 17” sheet. Do not reproduce final copies prior to Planning Staff approval. Please direct all questions to Albert Triplett at (817) 410-3155. Agenda item # III. A. CU25-03.4 1 TO: SITE PLAN REVIEW COMMITTEE MEMBERS FROM: ALBERT L. TRIPLETT, JR. PLANNER II DATE: MAY 7, 2025 SUBJECT: CONDITIONAL USE REQUEST CU25-03; GAYLORD EVENT TENT, 1501 GAYLORD TRAIL RECOMMENDATION Staff recommends the Site Plan Review Committee (SPRC) consider the proposed changes to amend the previously approved site plan CU23-36 (Ord. 2024-008) for a planned commercial center to allow the possession, storage, retail sales of on - and off- premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with a restaurant, hotel and convention center. This request is specifically to extend the dates for an event tent when ICE! is not on site . The property is zoned “PCD”, Planned Commerce Development District. REQUEST On September 16, 2008, City Council approved CU08-17 (Ord. 2008-48) for a hotel and convention center with the addition of a resort pool complex, food and beverage pavilion and an event pad site. The event pad is currently used for the annual ICE! event. With this request, the applicant proposes hosting events on the event pad site previously used for the ICE! event, within a 24 -foot-tall, 20,971 sq.ft. tent structure. Attendees will be shuttled to and from the events, with drop -off and pick-up occurring at a designated shuttle stop adjacent to an access drive. Attendees will enter the tent directly from the shuttle, as the entrance to the tent will not be accessible from the Gaylord convention center. Once the building permit is issued, the tent may not remain in place for more than 180 days, and it must be fully disassembled between even ts. The ICE! event tent may also remain in place for a maximum of 180 days following the issuance of a building permit and the commencement of construction. City Council has established stipulations for the use of the event pad tent when the ICE! event is not on site. The applicant’s proposal does not deviate from these stipulations. The stipulations dated November 26, 2008, and April 29, 2025 from the Gaylord Texan, reflect exactly what was approved by City Council. AREA OF TENTS Previously approved ICE! tent 18,000 sq.ft. Proposed event tent 20,971 sq.ft. Agenda item # III. A. CU25-03.4 2 BACKGROUND INFORMATION The subject site was zoned “R-1”, Single-Family Dwelling District prior to the 1984 City- wide Rezoning at which time the subject site was rezoned to “PCD”, Planned Commerce Development District. • On March 1, 1977, City Council approved Z77-06 (Ord. 1977-12) to rezone the subject site from “R-1”, Single Family District to “SP”, Specific Use Permit District to allow the development of a health care center. The health care center was never developed, and the property remained undeveloped. • On December 21, 1999, City Council approved CU99 -69 (Ord. 1999-182) to allow for the development of a planned commercial center and allow the possession, storage, retail-sale and on-premise consumption of alcoholic beverages (beer, wine, and mixed drinks) in conjunction with a 1,600 -room hotel with conference center space in excess of 300,000 square feet. • On February 20, 2001, City Council approved CU01 -05 (Ord. 2001-12) to allow revisions to the hotel and conference center’s parking layout. • On March 18, 2003, City Council approved CU03 -03/SU03-02 to allow a modification of the previously approved site plan for the Opryland Hotel specifically to establish sales and storage areas for alcoholic beverages, establish cellular antenna equipment under the hotel silo with low profile antenna arrays on the hotel roof, and allow for approximately 20 video games and 2 pool tables. • On May 20, 2003, City Council approved CU03-15 (Ord. 2003-34) to allow the consumption of alcoholic beverages in conjunction with the development of the Point Restaurant. • On October 21, 2003, City Council approved CU03-38/SU03-05 (Ord. 2003-65) to allow for minor site changes including landscape modifications along the Ruth Wall entrance to the site, identification of an outdoor seating area associated with the “Old Hickory Restaurant” within the hotel, addition of tennis courts just north of the parking lot, addition of a future events pavilion to the north of the hotel just east of the parking lot, and a revision to the final height of the hotel from 160 -feet to 165-feet. SU03-05 was approved for a helistop location just to the north of the hotel for occasional VIP transport (approximately six to eight times per year) and emergency/care-flight situations, if necessary. • On February 17, 2004, the City Council approved CU04-04 (Ord. 2004-17) to allow revisions to the site plan associated with the Glass Cactus restaurant (formerly known as The Point restaurant). Specifically, to allow revisions to the restaurant’s exterior elevations and floor plan to accommodate a variety of Agenda item # III. A. CU25-03.4 3 entertainment options. • On March 23, 2004 meeting, City Council approved CU04-09 (Ord. 2004-23) to allow for approval of the entire signage package for the Gaylord Hotel. At that same meeting, City Council approved SU04-01 (Ord. 2004-24) to allow for paid- parking throughout the hotel site. • On November 16, 2004, City Council approved CU04 -37 (Ord. 2004-76) to allow the development of an above surface, three- level parking garage containing 1,485 parking spaces. • On March 23, 2005, the Site Plan Review Committee approved CU05-17 to allow minor changes to the site plan associated with the previously approved parking structure, such as the addition of a covered walkway and landscaping modifications. • On December 18, 2007, City Council approved CU07-36 (Ord. 2007-69) to allow two additional levels of parking to be added to the north parking garage (approximately 636 spaces). • On March 25, 2008, City Council approved CU08-01 (Ord. 08-12) with conditions to allow for a 492-guest room expansion and expansion of the conference center in excess of 600,000 square feet. The following conditions were approved: o Parking garage – headlight screening shall be placed from the spandrel panels up on levels two and three facing all residential properties, o Lighting – all ground level lights on the southwest side of the building shall be shielded for glare, and o Glass Cactus restaurant – immediately provide screening plans to be placed at the wrought iron fence west of the portico and Gaylord Texan officials shall provide a sound attenuation plan to the SPRC within 90 days of the approval of CU08-01. • On August 27, 2008, the Site Plan Review Committee reviewed and approved CU08-01 (Ord. 2008-12) to ensure the specific conditions which City Council approved on March 25, 2008 had been met relative to the reduction of noise emanating from the Glass Cactus restaurant. o The noise reduction plan centered on providing wing walls and vestibules on key doorways leading onto the main and upper balconies. Specifically, a wing wall was proposed on the main balcony and upper balcony at the northwest corners – both of these walls deflecting sound northward as it escapes from the interior of the Glass Cactus. In addition to the wing walls, an exterior vestibule onto the main balcony on the west side (the side that faces the neighborhood) will be created to keep noise from escaping from the dance floor area. A second interior vestibule is proposed along the west side near the Agenda item # III. A. CU25-03.4 4 band/stage area. On the upper balcony, doorway exits onto the west side of the balcony will be converted to emergency access only. o A letter from the sound consultants who measured the noise from the Glass Cactus on Saturday, March 1, 2008 between the hours of 8:00 p.m. to 12:00 a.m. determined that although there was on a periodic basis noise that could be heard coming from the Glass Cactus, it did not exceed the standards established in the City’s Performance Standards relative to noise. • On September 16, 2008, City Council approved CU08-17 (Ord. 2008-48) to allow for the development of a resort pool complex located immediately west of the tower addition, a food and beverage pavilion, and an event pad. Criteria was established for the use of the large event pad site other than the ICE! exhibit and guidelines were adopted relative to hours of operation, sound levels, and the size of events. • On June 16, 2009, City Council approved CU09 -15 (Ord. 2009-24) to allow outdoor speakers in conjunction with a firework viewing area on the 5 th floor of the existing Gaylord Texan garage on Friday evenings from 8:30 p.m. to 10:00 p.m. from May 22, 2009 through September 4, 2009. • On October 20, 2009, City Council approved CU09 -33 (Ord. 2009-45) to allow the possession, storage, retail sale, and on-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with the development of a water park complex at the northeast corner of Gaylord Trail and State Highway 26, outdoor speakers, and temporary signage for the annual ICE event. • On June 15, 2010, City Council approved CU10 -12 (Ord. 2010-27) to allow outdoor speakers in conjunction with a firework viewing area in the existing Gaylord Texan parking garage on an annual basis without the need to reapply for a conditional use permit each year. • On April 19, 2011, City Council approved CU11 -07 (Ord. 2011-18) to allow a projection sign on the wall of the existing Gaylord Texan Convention Center. • On June 21, 2011, City Council approved CU11 -13 (Ord. 2011-26) to allow seasonal signage from Memorial Day to Labor Day for the Gaylord Texan Resort’s Paradise Springs and Summerfest. • On December 17, 2013, City Council approved CU13 -30 (Ord. 2013-57) to allow the retail sale, storage, and off-premise consumption of alcoholic beverages (beer and wine only) in conjunction with a gift store within the existing Gaylord Texan Resort. • On August 18, 2015, City Council approved CU15-34 (Ord. 2015-48) to allow for Agenda item # III. A. CU25-03.4 5 the addition of a pool, water slides, play structure, pool deck, and cabanas at the existing Paradise Springs water park located at the northeast corner of the property near Gaylord Trail and State Highway 26. • On April 19, 2016, City Council approved CU16 -07 (Ord. 2016-29) to allow for a nine story, 344,000 square foot hotel and ballroom expansion comprised of 90,500 square feet of conference area and 303 rooms. • On May 15, 2018, City Council approved CU18 -12 (Ord. 2018-42) to allow for the expansion of the existing ground parking in the Gaylord Texan Convention Center area. • On August 18, 2022, the Site Plan Review Committee approved CU22-40 to allow an 896 square foot expansion of the existing Silver Bar towards the interior courtyard of the Gaylord Texan. • On August 15, 2023, City Council approved CU23-18 (Ord. 2023-046) for property located at 816 Ruth Wall Road to expand the planned commercial center by 5 acres to construct a 700-space lighted, temporary gravel parking lot. • On August 15, 2023, City Council approved CU23 -19 (Ord. 2023-047) to allow a new concrete access driveway off of Ruth Wall Road to the Gaylord Texan Property for use by Gaylord owned vehicles and City of Grapevine emergency service vehicles. • On January 16, 2024, City Council approved CU23-36 (Ord. 2024-008) to allow a 1,484-square-foot restaurant expansion, including a revision to the hotel’s west elevation and an enlargement of the restaurant’s floor plan . /at