HomeMy WebLinkAbout2013-07-15 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
LIBRARY BOARD MEETING
MONDA'Y', JULY 15, 2013
6:30 P_M-
BOARD ROOM — 1201 MUNICIPAL WAY
I. Call to Order
II. Oath of Office
III. Citizen Comments
IV. Election of Officers
V. Consideration of Minutes
A. April 15, 2013
VI. Old Business
A. Update on Texas State Library Legislative Request
B. Update on 2013-2014 Budget
C. Update on Changes to Automation System
VZZ_ New Business
A. Discuss Request to Remodel Area
B. Discuss Su timer Reading Club
VIII. Miscellaneous Reports and/or Discussions
A. Report on Grant Opportunity
B_ Next Meeting — October 21, 2013
I . Adjowrnment
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY
THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT
THE LIBRARY AT (817) 410-3400 AT LEAST 24 HOURS IN ADVANCE. REASONABLE
ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS
OF THE 1993 TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA WAS
PREPARED AND POSTED THIS Sty' DAY OF JUL'Y', 2013 AT 5:00 P.M.
LIBRARY DIRECTOR
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The Library Board of the Grapevine Public Library of the City of Grapevine, Texas met in
Regular Session on the 15" day of July, 2013 at 6:30PM in the Board Room, Grapevine
Public Library, 1201 Municipal Way, with the following members present to -wit:
Janice Cook
Lynda Brown
Susan Peabody
Fred Sheffler
Debbie Venable
Bruce Rider
Chris Coy
Chair
Member
Secretary
Member
Member
Member
City Council Liaison
constituting a quorum, with the following members of the City Staff:
Janis Roberson
CALL TO ORDER
Library Director
Janice Cook called the meeting to order at 6:29PM.
Citizen Comments - None
Oath of Office was administered by City Secretary Jodi Brown to Lynda Brown, Janice
Cook, and Debbie Venable.
Election of Officers -• Bruce Rider moved to re-elect Janice Cook to Chairman and Susan
Peabody to'Secretary for the coming year. Lynda Brown seconded the motion. Motion
prevailed by the following vote:
Ayes: Unanimous
Nays: None
Motion by Debbie Venable, seconded by Fred Sheffler, to approve the April 15, 2013
minutes as submitted prevailed by the following vote:
Ayes: Unanimous
Nays: None
Update on Texas State Library Legislature R@ -quest
Janis referenced a letter written by Texas Senator Jane Nelson that funding was
approved to support the school library database. Also approved was an increase in
salary for the state librarian director. (This position is currently vacant.) No cuts were
administered.
Wolicy ManualSoard Guidelines far Minutes 2013
There was no formal action taken.
Update on the 2013-2104 Budget
A flat budget was submitted with the exception of an approximate $10,000 increase in
Materials.
There was no formal actlon taken.
Update on Changes to Automation System
An update to Symphony was installed. On 05129113, "Buy It Now" was implemented
though no marketing of this new fund-raising vehicle has yet been accomplished. "Buy It
Now" is an Amazon.com donation vehicle where a small percentage of sales is donated to
the Grapevine Public Library. During June 2013, $1.63 was donated via this new link.
Spread the word about this new link, which is available solely via the City/Library website.
Enterprise (online catalog system) was upgraded on 07112113.
There was no formal action taken.
Discussion on Reguest to Remodel Area
Janis has submitted a $90,000 request to remodel the Reference Workroom and office into
five study rooms and add additional security cameras. This would double the capacity of
study rooms, The funding source will be the Quality of Life Fund. The request is under
consideration_ She also submitted a request to remodel in Year 2015 an area of
approximately 1500 square feet. The early cost estimate is $400,000.
There was no formal action taken.
Discussion on Summer Reading Club
The big kickoff was the Dinosaur George exhibit which brought in about 1500 visitors
during fifteen hours. Also, 2,600 items were checked out during that exhibit. There has
been excellent participation in the summer reading club_ With the wonderful local business
support this year, eighteen to nineteen prizes are awarded each week.
There was no formal action taken.
Discussion on a Grant OcaortuniN
Best Buy Mobile offers a grant for teenagers using technology. Our library is eligible to
apply again this year. The grant money ($7,000) would be used to purchase six computers
and six charginstations and the purchase of UTD's Robotic Training/Building program.
September 15thg is the date Janis will learn if our library is awarded the grant money.
There was no formal action taken.
The next quarterly board meeting is scheduled for October 21, 2013 at 6:30PM.
ADJOURNMENT
Bruce Rider, seconded by Lynda Brown, offered a motion to adjourn the meeting at
7:23PM. The motion prevailed by the following vote:
Ayes: Unanimous
Nays: None
2
PASSED AND APPROVED BY THE LIBRARY BOARD OF THE CITY OF GRAPEVINE,
TEXAS on the 21 day of October, 2013.
APPROVED:
ATTEST:
3
Janke Cook
Chair