HomeMy WebLinkAbout2015-01-19 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
LIBRARY BOARD MEETING
MONDAY, JANUARY 19, 2015
6:30 P.M.
BOARD ROOM —1201 MUNICIPAL WAY
I. Call to Order
II. Citizen Comments
III. Consideration of Minutes
October 20, 2014
IV. Old Business
A. Introduce of New Staff
B. Update on Expansion
V. New Business
A. Discuss New Software for Summer Reading Club Registration
B. Discuss Rotation of Collections
VI. Miscellaneous Reports and/or Discussions
A. Next Meeting — April 20, 2015
VII. Adjournment
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IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS
OF THE 1993 TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA WAS
PREPARED AND POSTED THIS 13' DAY OF JANUARY, 2015 AT 5:00 P.M.
i
LIBRARY DIRECTOR
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The Library Board of the Graevine Public Library of the City of Grapevine, Texas met in
Regular Session on the 19h day of January, 2015 at 6:30PM in the Board Room,
Grapevine Public Library, 1201 Municipal Way, with the following members present to -wit:
Janice Cook
Chairman
Lynda Brown
Member
Susan Peabody
Secretary
Bruce Rider
Member
Fred Sheffler
Member
Janee Trasler
Member
Debbie Venable
Member
constituting a quorum, with the following members of the City Staff:
Janis Roberson
Library Director
Duff O'Dell, the City Council Liaison, was also in attendance.
CALL TO ORDER
Janice Cook called the meeting to order at 6:30PM.
Citizen Comments — None
Motion by Bruce Rider, seconded by Janee Trasler, to approve the October 20, 2014
minutes with the correction of one typographical error:
Ayes: Unanimous
Nays: None
Introduction of New Staff
Mr. Chris Woodward, the new Technology Librarian, was introduced. He updated the
board members on his plan for the new Create It space that is proceeding towards
completion within the library. There was no formal action taken.
UUodate on Ex ansion
Janis Roberson informed the board members that the contract with the architect for the
1500 sq. ft. expansion project had been tabled at the recent City Council meeting and
that rework of the contract is underway which will lessen the documentation to be done
by the architect. This is due to the idea of using the REC contractor next door to the
library. There was no formal action taken.
Discuss New Software for Summer Reading Club Rg istration
New software "eVanced" is in the process of being installed on the library system with the
goal of being available for staff use in February. This software program will allow for
o\Policy Manual\Board Guidelines for Minutes 2013
student and adult library patrons to sign up online for the upcoming summer reading
programs, the robotics program, genealogy, and future offerings. There was no formal
action taken.
Discussion of the Rotation of Collections
Janis plans to place many of the Reference Books into the compact shelving. The
Periodicals will be relocated to the north side of the library, leaving the current Periodicals
space free during the construction of the 1500 sq. ft. expansion project. The Large Print
Books will gain more visibility to library patrons by being placed in the shelving rows
formerly housing the Reference Books. The carpeting project will be completed at the
same time. There was no formal action taken.
The next quarterly board meeting is scheduled for April 20, 2015 at 6:30PM.
ADJOURNMENT
Bruce Rider, seconded by Fred Sheffler, motioned to adjourn the meeting at 7:07PM. The
motion prevailed by the following vote
Ayes: Unanimous
Nays: None
PASSED AND APPROVED BY THE LIBRARY BOARD OF THE CITY OF GRAPEVINE,
TEXAS on the 20 day of April, 2015.
APPROVED:
. �v
Jani Cook (e06-4
Chair
ATTEST:
SusanPeabody
Secretary