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HomeMy WebLinkAbout2015-04-20 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS LIBRARY BOARD MEETING MONDAY, APRIL 20, 2015 6:30 P.M. BOARD ROOM — 1201 MUNICIPAL WAY I. Call to Order II. Citizen Comments III. Consideration of Minutes January 20, 2015 IV. Old Business A. Update on Expansion B. Update on Rotation of Collections V. New Business A. Discuss Closing for HVAC Installation B. Discuss New Service for Possible Funding C. Discuss Budget for 2015-2016 D. Discuss Changes to Circulation Policy VI. Miscellaneous Reports and/or Discussions A. Announce Positions and Terms Expiring B. Next Meeting July 20, 2015 VII. Adjournment IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE LIBRARY AT (817) 410-3400 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA WAS PREPARED AND POSTED THIS 14th DAY OF APRIL, 2015 AT 5:00 P.M. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Library Board of the Grapevine Public Library of the City of Grapevine, Texas met in Regular Session on the 20th day of April, 2016 at 6:30PM in the Board Room, Grapevine Public Library, 1201 Municipal Way, with the following members present to -wit: Janice Cook Chairman Lynda Brown Member Susan Peabody Secretary Bruce Rider Member Fred Sheffler Member Debbie Venable Member constituting a quorum, with the following members of the City Staff: Janis Roberson Library Director Duff O'Dell, the City Council Liaison, was also in attendance. Janee Trasler, Member, was absent. CALL TO ORDER Janice Cook called the meeting to order at 6:30PM. Citizen Comments — None Motion by Bruce Rider, seconded by Fred Sheffler, to approve the January 19, 2015 minutes as written: Ayes: Unanimous Nays: None Update on Expansion Janis Roberson informed the board members that the contract with the architect for the 1500 sq. ft. expansion project was approved on April 7th by the City Council, as was the Change Order. There was no formal action taken. Update on the Rotation of Collections The Reference shelves are being emptied. A portion of the books have been relocated to Ready Reference shelves; another portion of the books were relocated to the compact shelving in the back of the library, and another portion of the books were weeded for permanent removal. Once this work has been completed, then the carpeting work can begin, the Large Print collection relocated, and the Periodicals relocated. Janis plans to leave the Periodical Room closed during the construction period. There was no formal action taken. Discussion on Closin for HVAC Re lacement The library will be closed to the public from May 4 - May 7 so that new HVAC units can be O\Policy Manual\Board Guidelines for Minutes 2013 installed. If air-conditioning is available during those workdays, the daytime library staff will work, inventorying the children's collection, preparing for the Summer Reading Program, participating in webinars, and doing other library work. The carpeting project and the shelving relocation will also take place during that timeframe. The library will reopen to the public on May 8f". There was no formal action taken. Discussion of New Service for Possible Fundin The results of the recent Quality of Life survey done by the City have been gathered. The library portion has been shared with Janis. The library purposefully did no promotion of the survey. The results scored about 84% positive. Janis has read through the written comments, too. Janis believes that some of the key comments about "underserved areas in Grapevine" can be addressed by the proposed idea of a Bookmobile with specialized content. The Bookmobile could travel to the south side of Grapevine, the Timberline area, the Fire Station on Dove Road, The Gatehouse, the apartments near the Mills Mall, the GRACE center near Scribner, plus nursing homes. Janis has made the Bookmobile her priority for the ensuing year. There was no formal action taken. Discussion on Bud et for 2015-2016 April 28' is the kickoff date of the proposed budget. The library budget will request the monies for the new Bookmobile, two new staff members for the Bookmobile, and some duplicate collection material to use on the Bookmobile. The rest of the budget will be routine maintenance effort for the library. There was no formal action taken. Changes to Circulation Polic Janis proposed several edits and updates to the Policies and Procedures of the library. Motion was made by Debbie Venable, seconded by Susan Peabody, to approve the changes and adopt the document as presented by Janis: Ayes: Unanimous Nays: None Announcement of Positions and Terms Ex irin The terms for Board members Lynda Brown, Janice Cook, Janee Trasler, and Debbie Venable expire soon. The City Secretary has mailed a letter and application to each person. The next quarterly board meeting is scheduled for July 20, 2015 at 6:30PM. ADJOURNMENT Bruce Rider, seconded by Lynda Brown, motioned to adjourn the meeting at 7:21 PM. The motion prevailed by the following vote Ayes: Unanimous Nays: None PASSED AND APPROVED BY THE LIBRARY BOARD OF THE CITY OF GRAPEVINE, TEXAS on the 20 day of July, 2015. APPROVED: 2 Janice Coo Chair ATTEST: Susan Peabody Secretary