HomeMy WebLinkAbout2015-07-20 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
LIBRARY BOARD MEETING
MONDAY, JULY 20, 2015
6:30 P.M.
BOARD ROOM — 1201 MUNICIPAL WAY
I. Call to Order
II. Oath of Office
III. Citizen Comments
IV. Election of Officers
V. Consideration of Minutes
A. April 20, 2015
VI Old Business
A. Update on 2015-2016 Budget
B. Update on Expansion
C. Update on Rotation of Collections/HVAC Installation
D. Update on Changes to Circulation Policy
VII. New Business
A. Discuss New Service
B. Discuss Summer Reading Club Registration
VIII. Miscellaneous Reports and/or Discussions
A. Discuss Grant to Friends of the Library
B. Next Meeting October 19, 2015
IX. Adjournment
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IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS
OF THE 1993 TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA WAS
PREPARED AND POSTED THIS 13" DAY OF JULY, 2015 AT 5:00 P.M.
At"
LIBRARY DIRECTOR
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The Library Board of the Grapevine Public Library of the City of Grapevine, Texas met in Regular
Session on the 20th day of July, 2015 at 6:30PM in the Board Room, Grapevine Public Library,
1201 Municipal Way, with the following members present to -wit:
Janice Cook
Chairman
Lynda Brown
Member
Susan Peabody
Secretary
Janee Trasler
Member
Fred Sheffler
Member
Debbie Venable
Member
constituting a quorum, with the following members of the City Staff:
Janis Roberson
Library Director
Duff O'Dell, the City Council Liaison, was also in attendance. Bruce Rider, Member, was absent.
CALL TO ORDER
Janice Cook called the meeting to order at 6:30PM.
Oath of Office was given by City Secretary Tara Brooks to Board Members Lynda Brown, Janice
Cook, Janee Trasler, and Debbie Venable.
Citizen Comments — None
Election of Officers — Janice Cook and Susan Peabody were reelected as Chair and Secretary,
respectively.
Motion by Fred Sheffler, seconded by Janee Trasler, to approve the April 20, 2015 meeting
minutes as written:
Ayes: Unanimous
Nays: None
Update on 2015-2016 Budget
The library budget has been submitted and has been discussed with City officials per Janis
Roberson. There was no formal action taken.
Update on Expansion
O\Policy Manual\Board Guidelines for Minutes 2013
Janis Roberson informed the board members that no contracts have yet been awarded; no
dirt yet disturbed. There was no formal action taken.
Update on the Rotation of Collections
The Adult Periodicals have been relocated to the north windows area. The Large Print collection
was relocated and is being used more frequently. The carpeting is done. The HVAC work is
done. No complaints — only positive comments. There was no formal action taken.
Update on Changes to Circulation Polic
Janis informed the board members that the changes were implemented on May 1St and have
proven to ease all concern. No complaints have been made to the policy of providing Proof of
Residency to get a library card. There was no formal action taken.
Discussion of New Service
Using existing budget monies, Janis has obtained a Purchase Order that will allow for the
"Grapevine Sun" newspaper to be digitized and thus be available online. Work is targeted for
completion by next January. There was no formal action taken.
Discussion of Summer Reading Club Registration
The registration vehicle is online for the first time. This allows for children to have more
activities. It also includes the name of the child's school. The library can now know which
schools have the most/least readers. This application also does the random drawing for the
reading prizes. The children are finding it fun. There was no formal action taken.
Discussion Grant to Friends of the Librar
A grant of $2406.00 from Atmos Energy was given to the Friends of the Grapevine Library for a
Library Mobile Magnetic Wall with Podium. This device fits in well with the STEM program.
There was no formal action taken.
The next quarterly board meeting is scheduled for October 19, 2015 at 6:30PM.
ADJOURNMENT
Susan Peabody, seconded by Lynda Brown, motioned to adjourn the meeting at 7:01 PM. The
motion prevailed by the following vote
Ayes: Unanimous
Nays: None
PASSED AND APPROVED BY THE LIBRARY BOARD OF THE CITY OF GRAPEVINE, TEXAS
on the 19th day of October, 2015.
APPROVED:
2
Jan' e Cook
Chair
ATTEST
W
Susan i ea od '''-"
Secretary