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Home My WebLink AboutItem 08 - CDBG ProgramMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: JUNE 3, 2025 SUBJECT: CONSTRUCTION CONTRACT AWARD FOR 49TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND APPROPRIATE FUNDING RECOMMENDATION: City Council to consider a resolution approving the Tarrant County contract with GRod Construction for the 49th Year Community Development Block Grant street reconstruction project and an ordinance appropriating funds. FUNDING SOURCE: Funds are available in the Capital Projects Fund and Utility Enterprise Fund in the estimated amount of $1,379,457. BACKGROUND: The scope of the project is the reconstruction of approximately 870 linear feet of a 30-foot-wide asphalt pavement residential roadway along Forest and Lipscomb Streets connecting to Lucas Drive. This project includes curb and gutters, sidewalk, barrier free ramps, and drive approaches. In addition, a storm drain system will be installed and the existing sanitary sewer will be upgraded as needed. The roadway reconstruction project is located in the Original Town of Grapevine, CDBG Target Area designated as census tract 1137.03 Block Group 4, in the Housing and Urban Development (HUD) Low/Moderate Income Survey Data (LMISD). These improvements will contribute to the upgrade of the areas by providing an improved travel surface for motorists and pedestrians in the neighborhood. The construction bid for this is $1,590,710 of which $211,253 is expected to be provided by Tarrant County. The City's match is expected to be $1,379,457. The County requires that the following statement be included in the memo: "The City recommends Tarrant County enter the contract with GRod Construction, LLC for $1,590,710.00 and the City agrees to contribute $1,379,457.00." Staff recommends approval. RESOLUTION NO. 2025-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SUPPORTING THE TARRANT COUNTY TRANSPORTATION BOND PROGRAM; AUTHORIZING CITY STAFF TO SUBMIT CANDIDATE PROJECTS; AUTHORIZING FUNDING PARTICIPATION WITH TARRANT COUNTY, AND PROVIDING AN EFFECTIVE DATE WHEREAS, on February 21, 2023, the City Council of the City of Grapevine, Texas conducted a public hearing related to the proposed 49th Year Community Development Block Grant Program (CDBG); and WHEREAS, on February 21, 2023, the City Council of the City of Grapevine, Texas approved the 49tj year CDBG program for the reconstruction of Forest and Lipscomb Streets, sanitary sewer replacement, and construction of storm sewer; and WHEREAS, Tarrant County, Texas solicited bids for the 49th Year CDB program; and WHEREAS, the City of Grapevine City Council is approving the hiring of GRod Construction, LLC. as the low bidder for the 49th Year CDBG Project; and WHEREAS, the City of Grapevine is approving the bid amount of $1,410,710.00 submitted by GRod Construction, LLC with a project allowance in the amount of $180,000.00 for the 49th Year CDBG Project; and WHEREAS, the City of Grapevine commits up to an amount of $1,379,457 toward construction of the 49th Year CDBG Project; and WHEREAS, The City of Grapevine accepts the construction time on the project will be 240 calendar days. WHEREAS, all legal prerequisites for the adoption of this resolution have been met, including but not limited to the Local Government Code and Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council of the City of Grapevine, Texas, approves the terms as set forth above concerning the 49th Year CDBG Project to be submitted to the Tarrant County Community Development Division for approval by the Tarrant County Commissioner's Court. Section 3. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of June, 2025. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: Matthew C.G. Boyle City Attorney :Tzme tIMOT0101 ►�ij►'�iI�t ORDINANCE NO. 2025-026 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $1,379,457 IN THE CAPITAL PROJECTS FUND AND UTILITY ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Grapevine desires to approve a Resolution supporting the Tarrant County Transportation Bond Program; and WHEREAS, on February 21, 2023, the City Council of the City of Grapevine, Texas conducted a public hearing related to the proposed 49th Year Community Development Block Grant Program (CDBG); and WHEREAS, on February 21, 2023, the City Council of the City of Grapevine, Texas approved the 49th Year CDBG program for the reconstruction of Forest and Lipscomb Streets, sanitary sewer replacement, and construction of storm sewer; and WHEREAS, Tarrant County, Texas solicited bids for the 49th year CDBG program; and WHEREAS, the City of Grapevine City Council is approving the hiring of GRod Construction, LLC as the low bidder for the 49th Year CDBG Project; and WHEREAS, the City of Grapevine is approving the bid amount of $1,410,710.00 submitted by McClendon Construction Company, Inc. with a project allowance in the amount of $180,000 for the 49th Year CDBG Project; and WHEREAS, the City of Grapevine commits up to an amount of $1,379,457 toward construction of the 49th Year CDBG Project; and WHEREAS, all constitutional and statutory prerequisites for the approval of this ordinance have been met, including but not limited to the Open Meetings Act and Chapter 211 of the Local Government Code; and WHEREAS, the City Council deems the adoption of this ordinance to be in the best interests of the health, safety, and welfare of the public. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council hereby authorizes $1,379,457 to be appropriated from the Capital Projects Fund and Utility Enterprise Fund for the 49th Year CDBG project. Section 3. That the terms and provisions of this ordinance shall be deemed to be severable, and that if the validity of any section, subsection, word, sentence or phrase shall be held to be invalid, it shall not affect the remaining part of this ordinance. Section 4. That the fact that the present ordinances and regulations of the City of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an emergency for the immediate preservation of the public business, property, health, safety and general welfare of the public which requires that this ordinance shall become effective from and after the date of its final passage, and it is accordingly so ordained. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of June, 2025. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: Matthew C.G. 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