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HomeMy WebLinkAbout2025-06-03 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, JUNE 3, 2025 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Duff O'Dell 3. Posting of the Colors and Pledges of Allegiance: Troop 1905 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Planning and Zoning Commission Chairman and Planning Services Director to present proposed amendments to various sections of the zoning ordinance related to secondary structures, including provisions for size, location, and height. 6. GRACE Chief Executive Officer Rebecca Cox to provide a report on GRACE services. NEW BUSINESS 7. Consider the Mayor's appointments of Council Liaisons to the City's Boards, Commissions and Council Committees, and take any necessary action. 8. Consider Resolution No. 2025-007 approving the Tarrant County contract with GRod Construction for the 49th Year Community Development Block Grant street reconstruction project, Ordinance No. 2025-026 appropriating funds, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. City Council to consider the yearly community distribution allocation to GRACE from the City of Grapevine. City Manager recommends approval. 10. Consider the purchase for annual data, support and training for RFID inventory tag tracking with Operative IQ. Fire Chief recommends approval. City Council June 3, 2025 Page 2 11. Consider the purchase of replacement endpoints for city staff to connect virtual desktops from Waypoint Business Solutions. Chief Information Officer recommends approval. 12. Consider the purchase of Spectrum Fiber Connect Plus TV services and Fiber Internet Bundle Package for The REC with Charter Communications Holding. Chief Information Officer and Parks and Recreation Director recommend approval. 13. Consider the renewal of the Spectrum Fiber Connect Plus TV services and Fiber Internet with Charter Communications Holding at the Public Safety Building. Chief Information Officer and Police Chief recommend approval. 14. Consider the purchase and installation of playground equipment for Banyan, Pickering and Austin Oaks Parks from Webuildfun Inc. Parks and Recreation Director recommends approval. 15. Consider declaring certain property as surplus and authorizing its sale at auction. Public Works Director recommends approval. 16. Consider an agreement with the Dallas Area Rapid Transit (DART) for water and wastewater crossings. Public Works Director recommends approval. 17. Consider the award of an informal request for quote authorizing the purchase of a dual channel flow meter at Dove 1 Lift Station from Plus 1 Services. Public Works Director recommends approval. 18. Consider the minutes from the regular May 20, 2025 City Council meeting. Ciy Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on May 30, 2025 by 5.00 p.m. RAP Tara Brooks, TRMC, CRM City Secretary Al CJ j 1 1'i1 Ul 1 !( s� �a \r. Co City Council June 3, 2025 Page 3 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council June 3, 2025 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of June, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Paul Slechta Sharron Rogers Chris Coy Duff O'Dell Leon Leal Sean Shoppe Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Alex Crowley Assistant City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor William D. Tate called the meeting to order at 7:00 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities; Public Works; and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:23 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation Council Member Duff O'Dell gave the invocation. Item 3. Postinq of the Colors and Pledges of Allegiance Troop 1905 posted the Colors and led the Pledges of Allegiance. Item 4. Citizen Comments Phillip Hinkle, Berkley Drive, Grapevine, thanked the City for the work on the noise ordinance and the work at the Lake Parks over the weekend. He also mentioned that he agreed with the decision regarding the winery that was made at the previous meeting. Sayeda Syed, 6705 Saphire Circle, Colleyville, updated Council on TAD and the incorrect information that was mailed to thousands of TAD customers. PRESENTATIONS Item 5. Planning and Zonina Commission Chairman and Planning Services Director to Present proposed amendments to various sections of the zonina ordinance related to secondary structures, including provisions for size, location, and height. City Manager Rumbelow introduced this item and stated that the Planning and Zoning Commission has had six meetings to discuss the issue of secondary structures and tonight staff would like input from City Council. Planning Services Director Erica Marohnic and Planning and Zoning Commission Chairman Larry Oliver presented this item and answered questions from the Council. Assistant Director of Public Works John Robertson answered questions from Council. Council did not take any action on this item. City Council June 3, 2025 Page 2 Item 7. GRACE Chief Executive Officer Rebecca Cox to provide a report on GRACE services. GRACE Chief Executive Officer Rebecca Cox detailed the 2024 services provided by GRACE including Housing Stability, Health Care, Hunger Relief, and Children which included the Christmas Cottage and Feed Our Kids. Ms. Cox thanked the City for all they do for GRACE. Council did not take any action on this item. NEW BUSINESS Item 7. Consider the Mavor's appointments of Council Liaisons to the Citv's Boards, Commissions and Council Committees, and take anv necessary action. Mayor Tate reported that the list of appointments was included in Council's packets and asked if Council had any questions or objections. There were none, so the appointments stood as presented and are included in these minutes. Council did not take any action on this item. CITY COUNCIL LIAISON BOARD AND COMMISSION APPOINTMENTS 2025-2026 William D. Tate Crime Control and Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Industrial Development Corporation (1988) Tax Increment Finance District Boards - One and Two (1996/1998) Paul Slechta Golf Course Advisory Board (2019) Historic Preservation Commission (2016) Library Advisory Board (2025) Crime Control and Prevention District Board (2016) Parks and Recreation Advisory Board - 1st Alternate (2025) Industrial Development Corporation (2016) Open Space Review Committee (2016) Tax Increment Finance District Boards — One and Two (2016) U. S. Army Corps of Engineers Liaison (2016) Sharron Rogers Board of Zoning Adjustment (2014) Planning and Zoning Commission (2023) Senior Citizens Advisory Board — 1 st Alternate (2023) Crime Control and Prevention District Board (2006) Economic Development Corporation (1997) Facilities Committee (1985) Grapevine 4B Economic Development Corporation Board (2007) Utility Committee (2023) City Council June 3, 2025 Page 3 Leon Leal Convention and Visitors Advisory Board (2023) Grapevine Colleyville Independent School District Board Liaison (2025) Crime Control and Prevention District Board (2019) Economic Development Corporation (2019) Facilities Committee (2019) Tax Increment Finance District Boards — One and Two (2019) Board of Zoning Adjustment - 1 st Alternate (2025) Audit Committee (2025) Sean Shope Housing Authority Board of Commissioners (2025) Metroport Teen Court Advisory Board (2025) Audit Committee (2025) Building Board of Appeals — 1 st Alternate (2025) Golf Course Advisory Board — 1 st Alternate (2025) Crime Control and Prevention District Board (2025) Grapevine 4B Economic Development Corporation Board (2025) Chris Coy Building Board of Appeals (2023) Planning and Zoning Commission — 1 st Alternate (2023) Parks and Recreation Advisory Board (2025) Crime Control and Prevention District Board (2008) DFW Airport Board Liaison (2024) Economic Development Corporation (2014) Grapevine 4B Economic Development Corporation Board (2016) Impact Fee Committee (Ex-Officio) (2008) Tax Increment Finance District Boards — One and Two (2008) Utility Committee (2008) Duff O'Dell Animal Shelter Advisory Committee (2014) Heritage Foundation Advisory Board (2019) Senior Citizens Advisory Board (2014) Crime Control and Prevention District Board (2014) Impact Fee Committee (Ex-Officio) (2014) Industrial Development Corporation (2014) Tax Increment Finance District Boards — One and Two (2014) Facilities Committee (2025) (Note: Years shown in the parenthesis above indicate the year the member was first appointed to that board/committee.) Item 8. Consider Resolution No. 2025-007 approving the Tarrant Countv contract with GRod Construction for the 49th Year Communitv Development Block Grant street reconstruction voiect, Ordinance No. 2025-026 appropriating the funds, and take anv necessary action. City Council June 3, 2025 Page 4 Assistant Public Works Director Robertson presented this item and answered questions from Council. The proposed project will include Forest and Lipscomb Streets connecting to Lucas Drive. Tarrant County is expected to provide $211,253 and the City's match is expected to be $1,379,457. Motion was made to approve Resolution No. 2025-007 approving the Tarrant County contract with GRod Construction for the 49th Year Community Development Block Grant street reconstruction project, Ordinance No. 2025-026 appropriating the funds, and to take any necessary action. Motion: Rogers Second: Coy Ayes: Tate, Rogers, Coy, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 7-0 RESOLUTION NO. 2025-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SUPPORTING THE TARRANT COUNTY TRANSPORTATION BOND PROGRAM; AUTHORIZING CITY STAFF TO SUBMIT CANDIDATE PROJECTS; AUTHORIZING FUNDING PARTICIPATION WITH TARRANT COUNTY; AND PROVIDING AN EFFECTIVE DATE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $1,379,457 IN THE CAPITAL PROJECTS FUND AND UTILITY ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. City Council to consider the vearly communitv distribution allocation to GRACE from the Citv of Grapevine. City Council June 3, 2025 Page 5 City Manager Rumbelow recommended approval of the annual community distribution allocation of $35,000 to GRACE. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Coy, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 7-0 Item 10. Consider the purchase for annual data, support and training for RFID inventory taa trackina with Operative IQ. Fire Chief Darrell Brown recommended approval of the purchase of annual data, support and training for RFID inventory tag tracking for an amount not to exceed $24,712. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Coy, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 7-0 Item 11. Consider the purchase of replacement endpoints for citv staff to connect virtual desktops from Wavpoint Business Solutions. Chief Information Officer Tessa Allberg recommended approval of the purchase of replacement endpoints for virtual desktops for a total amount not to exceed $101,612. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Coy, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 7-0 Item 12. Consider the purchase of Spectrum Fiber Connect Plus TV services and Fiber Internet Bundle Packaae for The REC with Charter Communications Holding. Chief Information Officer Allberg and Parks and Recreation Director Chris Smith recommended approval of the purchase of Spectrum Fiber Connect Plus TV services and Fiber Internet Bundle Package for The REC for an estimated amount of $32,400. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Coy, O'Dell, Slechta, Leal, and Shope City Council June 3, 2025 Page 6 Nays: None Approved: 7-0 Item 13. Consider the renewal of the Spectrum Fiber Connect Plus TV services and Fiber Internet with Charter Communications Holding at the Public Safetv Building. Chief Information Officer Allberg and Police Chief Mike Hamlin recommend approval of the purchase of Spectrum Fiber Connect Plus TV services and Fiber Internet Bundle Package for the Public Safety Building for an estimated amount of $30,900. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Coy, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 7-0 Item 14. Consider the purchase and installation of plavground equipment for Banyan, Pickering and Austin Oaks Parks from Webuildfun Inc. Parks and Recreation Director Smith recommended approval of the purchase and installation of playground equipment for Banyan, Pickering and Austin Oaks Parks for a total amount not to exceed $335,749. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Coy, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 7-0 Item 15. Consider declaring certain property as surplus and authorizing its sale at auction. Public Works Director Bryan Beck recommended approval of the declaration of certain property as surplus and authorizing its sale at auction. The list includes twenty-five vehicles, trailers, and heavy-duty equipment that are ready for auction due to item age or condition. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Coy, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 7-0 City Council June 3, 2025 Page 7 Item 16. Consider an agreement with the Dallas Area Rapid Transit (DART) for water and wastewater crossings. Public Works Director Beck recommended approval of an agreement with DART for several water and wastewater crossings in the amount of $15,562. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Coy, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 7-0 Item 17. Consider the award of an informal request for quote authorizing the purchase of a dual channel flow meter at Dove 1 Lift Station from Plus 1 Services. Public Works Director Beck recommended approval of the informal request for quote authorizing the purchase of a dual channel flow meter for Dove 1 Lift Station for an amount not to exceed $35,752. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Coy, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 7-0 Item 18. Consider the minutes from the regular Mav 20, 2025 Citv Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, Coy, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 7-0 /_\53L91116-11I►VA1: 4611 Motion was made to adjourn the meeting at 8:15 p.m. Motion: Coy Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal and Shope Nays: None Approved: 7-0 City Council June 3, 2025 Page 8 Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th day of June, 2025. t_ Tara Brooks City Secretary �1�ApE ©f 1� (w im r U1 r >c Of William D. Tate Mayor City Council June 3, 2025 Page 9