HomeMy WebLinkAboutItem 14 - Janitorial ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 1, 2025
SUBJECT: RENEWAL OF ANNUAL CONTRACT FOR JANITORIAL SERVICES
RECOMMENDATION: City Council to consider approval for the renewal of an annual contract for
janitorial services with Regent Services for City facilities.
FUNDING SOURCE: Funds are available in the General Fund (Facilities) for an annual
estimated amount of $650,000 and General Fund (Police - Animal
Services) for an annual estimated amount of $436,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for
janitorial services to be performed at various City facilities and daily, 24/7
contract labor for Animal Services to maintain and clean kennels, outdoor
run areas, and provide food and water to the impounded animals.
The City of Grapevine solicited a "Best Value Bid" in accordance with
Local Government Code Chapter 252, Subchapter B, Section 252.021 (a)
and Section 252.041 (a). The bid was advertised in the Fort Worth Star
Telegram on May 25, 2023 and June 1, 2023. There were 727 vendors
electronically notified of the bid through the eBid system. Forty-seven
vendors viewed and downloaded the RFB, and 14 bids were received.
The bid was opened electronically and publicly on June 16, 2023, at 2 pm.
The contract was for an initial one-year period, with nine one-year renewal
options available. If approved, this will be the second renewal option.
Based on the evaluations for the Best Value bids for janitorial services, the
highest best value evaluation was Regent Services. Regent Services
received the overall highest score for the City meeting all of the Best
Value specifications and requirements. The City of Grapevine has been
using Regent Services for several years and has been successful.
Staff recommends approval.
CH/TM