Loading...
HomeMy WebLinkAbout2025-07-01 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, JULY 1, 2025 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6.15 p.m. Dinner - City Council Conference Room 6.45 p.m. Board and Commission Discussion (no action will be taken) - City Council Conference Room 7.30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:45 p.m. — City Council Conference Room 1. City Council to discuss board and commission appointments. (City Council will not take any action until later in the meeting.) REGULAR MEETING CALL TO ORDER: 7:30 p.m. — City Council Chambers 2. Invocation: Pastor Jonathan Cook, First Baptist Grapevine 3. Posting of the Colors and Pledges of Allegiance: Scouts from the local Pathfinder District CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Terry Munoz Director with the Texas Association of Campground Owners to present the Vineyards Campground with the Park of the Year 2025 Award. 6. Planning Services Director to present an update to Map 2: Land Use Plan of the Comprehensive Master Plan (Future Land Use Map). NEW BUSINESS 7. Consider the appointments of members to the City's Boards and Commissions and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider the purchase of GETAC Rugged tablets for Emergency Medical Services from Upstate Wholesale Supply. Fire Department recommends approval. 9. Consider the renewal of a contract for the Employee Assistance Program (EAP) with Optum Behavioral Health. Human Resources Director recommends approval. 10. Consider the renewal of a contract for vision insurance with VSP. Human Resources Director recommends approval. 11. Consider a contract for employee health advocacy services with Medefy. Human Resources Director recommends approval. 12. Consider a contract for Life, AD&D, Long -Term Disability, and voluntary supplemental health plans with The Hartford. Human Resources Director recommends approval. 13. Consider the purchase of replacement servers for the public computers at The REC from Waypoint Business Solutions. Chief Information Officer recommends approval. 14. Consider the renewal of an annual contract for janitorial services with Regent Services. Public Works Director recommends approval. 15. Consider the renewal of annual contracts for equipment rental services to Fox Rental, Herc Rentals and Kirby -Smith. Public Works Director recommends approval. 16. Consider the annual renewal of JustFOIA Public Information Act request processing software from JustFOIA Inc. City Secretary recommends approval. 17. Consider the minutes of the June 17, 2025 Regular City Council meeting. City Secretary recommends approval. City Council July 1, 2025 Page 2 Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on June 27, 2025 by 5.00 p.m. GRAPFIi to Tara Brooks, TRMC, CRM Y��` City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council July 1, 2025 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of July, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Paul Slechta Sharron Rogers Duff O'Dell Leon Leal Sean Shope Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Chris Coy being absent; and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor William D. Tate called the meeting to order at 6.45 p.m. in the City Council Conference Room. Item 1. City Council to discuss board and commission appointments. City Council discussed the appointments to the Boards and Commissions. Council did not take any action regarding the appointments at this time. REGULAR MEETING Mayor Tate called the regular meeting to order at 7.30 p.m. in the City Council Chambers. Item 2. Invocation Pastor Jonathan Cook from First Baptist Grapevine gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Members of Troops 7 and 168 posted the Colors and led the Pledges Allegiance. Item 4. Citizen Comments No one spoke during citizen comments. PRESENTATIONS Item 5. Terry Munoz Director from the Texas Association of Campground Owners presented the Vinevards Campground with the 2025 Park of the Year Award. Terry Munoz praised the Vineyards Campground and staff and presented the 2025 Park of the Year Award to Lake Parks Manager Morgan Denny and Outdoor Programs Supervisor Taylor Johnson who were accompanied by other Lake Parks staff. Council did not take any action on this item. Item 6. Planning Services Director to present an update to Map 2. Land Use Plan of the Comprehensive Master Plan (Future Land Use Map). Planning Services Director Erica Marohnic presented this item and explained the review process that was taken by the Planning and Zoning Commission to evaluate and recommend changes to the Future Land Use Map. She then explained recommended changes to the Northern Assessment Area. During the presentation, at 7.42 p.m., the power in City Hall went out, including the lights and AV system in the Council Chambers. Following a brief discussion and the recommendation of City Attorney Matthew Boyle, Council decided to continue with the appointments to the Boards and Commissions and decided they would return to this item once the power returned. Due to the loss of power there is no recording of the remaining portion of the meeting. NEW BUSINESS Item 7. Consider the appointments of members to the Citv's Boards and Commissions and take anv necessary action. City Secretary Tara Brooks announced Council's recommendations for each board. Council voted after the appointment recommendations were announced. The recommended appointments for the Animal Shelter Advisory Committee were Citizens Jeff Agnew and Sherri Olsen, Municipal Employee Dee Johnson and Veterinarian Dr. Lindsey Shipp. Motion was made to approve the appointments to the Animal Shelter Advisory Committee as announced. City Council July 1, 2025 Page 2 Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 The recommended appointments for the Board of Zoning Adiustment were John Borley, Andew Muras, John Sheppard, and Jack Townsend as the Alternate Member. One position for an Alternate Member to serve an unexpired term was to remain vacant. Motion was made to approve the appointments to the Board of Zoning Adjustment as announced. Motion: Rogers Second: Slechta Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 The recommended appointments for the Building Board of Appeals were Sergio Harris, Shea Kirkman, Jerrold Sklar, Becky St. John, and leaving the Alternate Member position vacant at this time. Motion was made to approve the appointments to the Building Board of Appeals as announced. Motion: Slechta Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 The recommended appointments for the Convention and Visitors Bureau Board were Local Attraction Representative lain Scouller, Hotel (499 rooms or less) Representative Jeff Babcock and Citizen Representative Fabien Goury. Citizens Kim Farbisz and Mike Oakley were appointed to the Alternate Positions. Mayor Tate recommended Joe Szymaszek to serve as the Chairman. Motion was made to approve the appointments to the Convention and Visitors Bureau Board as announced. Motion: Leal Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 City Council July 1, 2025 Page 3 The recommended appointments for the Golf Course Advisory Board were Dion Christison, Ronnie Hatley, Jonathan Wall, and Cary Khyl. Motion was made to approve the appointments to the Golf Course Advisory Board as announced. Motion: Slechta Second: Rogers Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 The Health Officer position was to remain vacant due to a lack of applicants. Council did not take action on this position. The recommended appointments for the Heritage Foundation Advisory Board were Kimberly Hale, Frances Jensen, Stephanie Wright, and Business Owner Courtney Fray. Mayor Tate recommended Melva Stanfield to serve as Chairman. Motion was made to approve the appointments to the Heritage Foundation Advisory Board as announced. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 The recommended appointments for the Historic Preservation Commission were Taylor Bunn, David Ewbank, and Janice Rhoda to serve as regular members. Michael Reeder was recommend for the Alternate Member position. Current Commission Member Ashley Anderson Brown was appointed to the Planning and Zoning Commission. Curtis Ratliff was the recommended appointment to fill her term to expire in 2026. Motion was made to approve the appointments to the Historic Preservation Commission as announced. Motion: Slechta Second: Rogers Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 The recommended appointments for the Housing Authoritv Board of Commissioners were Teri Rhodes -Cantu, Linda Troeger and Ron Moxom to serve as the Resident Member. City Council July 1, 2025 Page 4 Motion was made to approve the appointments to the Housing Authority Board of Commissioners as announced. Motion: Rogers Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 The recommended appointments for the Library Board were Lynda Brown, Sonia Duqua- Miyashita, Laura Rushing, and Jennifer Blake. Motion was made to approve the appointments to the Library Board as announced Motion: Slechta Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 The recommended appointments for the Parks and Recreation Board were Martin Gutherie for Place 3, Jake Copeland for Place 4, Robyn Readicker for Place 5, Kelly McDowell for Place 6, and Kerri Stephens for Place 7. Parks and Recreation Director Chris Smith recommended Colleyville Heritage High School student Addison Gormley and Grapevine High School student Brynley Inglis to serve as the High School Student Ex-Officio members. Mayor Tate recommended Christian Ross to serve as the Chairman. Motion was made to approve the appointments to the Parks and Recreation Board as announced. Motion: Slechta Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 The recommended appointments for the Planning and Zoning Commission were Ashley Anderson Brown and Beth Tiggelaar as Regular Members, and Gustav Kuelbs as the 1 st Alternate and leaving the 2nd Alternate position vacant at this time. Motion was made to approve the appointments to the Planning and Zoning Commission as announced. Motion: Rogers Second: Slechta Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope City Council July 1, 2025 Page 5 Nays: None Approved: 6-0 The recommended appointments for the Senior Citizens Advisory Board were Carey Miller, Pam Price, and Stacy Holt. Mayor Tate recommended Ric Clark to serve as Chairman. Motion was made to approve the appointments to the Senior Citizens Advisory Board as announced. Motion: O'Dell Second: Slechta Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider the purchase of GETAC Rugged tablets for Emergencv Medical Services from Upstate Wholesale Supply. Fire Chief Darrell Brown recommended approval of the purchase of rugged tablets for EMS staff in an amount not to exceed $43,662. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 Item 9. Consider the renewal of a contract for the Emplovee Assistance Program (EAP) with Optum Behavioral Health. Human Resources Director Rachel Huitt recommended approval of the renewal of the Employee Assistant Program agreement for an estimated annual amount of $45,000. City Council July 1, 2025 Page 6 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 Item 10. Consider the renewal of a contract for vision insurance with VSP. Human Resources Director Huitt recommended approval of the contract renewal for employee vision insurance for estimated annual amount of $156,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 Item 11. Consider a contract for emplovee health advocacv services with Medefv. Human Resources Director Huitt recommended approval of a contract for employee health advocacy services for an estimated amount of $31,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 Item 12. Consider a contract for Life. AD&D, Lona-Term Disability, and voluntary supplemental health plans with The Hartford. Human Resources Director Huitt recommended approval of a contract for Life, AD&D, Long -Term Disability and voluntary supplemental health plans for an estimated amount of $300,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 City Council July 1, 2025 Page 7 Item 13. Consider the purchase of replacement servers for the public computers at The REC from Wavpoint Business Solutions. Chief Information Officer Tessa Allberg recommended approval of the purchase of replacement host servers for the public computers at The REC for an amount not to exceed $31,309. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 Item 14. Consider the renewal of an annual contract for ianitorial services with Regent Services. Public Works Director Bryan Beck recommended approval of the annual contract for janitorial services at City facilities for an estimated amount of $650,000, and at the Animal Shelter for an annual estimated amount of $436,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 Item 15. Consider the renewal of annual contracts for equipment rental services to Fox Rental, Herc Rentals and Kirbv-Smith. Public Works Director Beck recommended approval of the renewal of the contracts for the rental of heavy equipment on an as -needed basis for an annual estimated amount of $200,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 Item 16. Consider the annual renewal of JustFOIA Public Information Act request processing software from JustFOIA Inc. City Council July 1, 2025 Page 8 City Secretary Brooks recommended approval of the renewal of the software agreement for processing Public Information Act requests in an annual amount of $15,588. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 Item 17. Consider the minutes of the June 17, 2025 Regular Citv Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Rogers, O'Dell, Slechta, Leal, and Shope Nays: None Approved: 6-0 Following the vote on the consent agenda, Council returned to Item 6 Item 6. Planning Services Director to present an update to Map 2. Land Use Plan of the Comprehensive Master Plan (Future Land Use Map) - continued Planning Services Director Marohnic finished answering questions from Council. Council did not take any action on this item. ADJOURNMENT Motion was made to adjourn the meeting at 7.52 p.m Motion: Slechta Second: O'Dell Ayes: Tate, Slechta, Rogers, O'Dell, Leal and Shope Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 5tth day of August, 2025. APPROVED: .,h William D. Tate Mayor City Council July 1, 2025 Page 9 ATTEST: Tara Brooks City Secretary CyRApE im wti IX \Y�� Co Note: The power did not come back on during the meeting therefore, there is not a complete recording of this meeting. City Council July 1, 2025 Page 10