HomeMy WebLinkAboutItem 17 - Storage EquipmentMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 2, 2025
SUBJECT: PURCHASE OF EVIDENCE STORAGE EQUIPMENT FOR THE POLICE
DEPARTMENT
RECOMMENDATION: City Council to consider the approval for the purchase of pass -through
evidence storage equipment lockers, evidence management workflow,
and shelving storage from Southwest Solutions Group for the Police
Department.
FUNDING SOURCE: Funds are available in the Special Revenue Fund for an amount not to
exceed $47,889.
BACKGROUND: This purchase is for the replacement of the Police Department's current
evidence storage lockers, evidence management system, and shelving
improvements within the evidence storage area. The existing system,
installed when the facility opened in 2017, has reached end -of -life status
and is no longer supported by the manufacturer. Replacement is
necessary to ensure the integrity, security, and continuity of daily
operations. Reliable evidence storage and management are critical
functions for maintaining chain of custody and supporting the successful
prosecution of criminal cases.
This purchase will be made in accordance with an existing interlocal
agreement with Equalis Group Region 10 Education Service center and
The Cooperative Council of Governments as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter
791.
Bids were taken by the Cooperative and a contract was awarded to
Southwest Solutions Group. The Police and Purchasing staff reviewed the
contracts for departmental specification compliance and pricing and
determined that the contracts would provide the best products and pricing
for meeting the needs of the City.
Staff recommends approval.
CG/LW