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HomeMy WebLinkAbout2025-09-02 Regular Meeting6.30 p.m. 7.00 p.m. 7.00 p.m. 7.15 p.m. Following 4B 7.30 p.m. CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 2, 2025 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS Dinner - City Council Conference Room Call to Order of City Council Meeting - Council Chambers Executive Session - City Council Conference Room 4B Board of Directors Meeting — City Council Chambers CCPD Board of Directors Meeting — Council Chambers Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the Council Chambers and take any necessary action relative to items discussed in Executive Session. The 4B Economic Development Corporation Board and Crime Control Prevention District Board will meet briefly beginning at 7:15 p.m. between Council's Executive Session and the Regular meeting. See their agendas for more details. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Jonathan Cook, Associate Pastor at First Baptist Grapevine 3. Posting of the Colors and Pledges of Allegiance: Troop 7B CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Mayor Tate to present a proclamation to the Captain Molly Corbin Chapter National Society Daughters of the American Revolution declaring the week of September 17 through 23 "Constitution Week". 6. Mayor Tate to present a proclamation declaring September National Service Dog Month. 7. Chief Steve Standford with the Texas Police Chief's Association Foundation will present a Certificate of Accreditation to the Grapevine Police Department. 8. GrapeFest Co -Chairs, Chuck and Lisa Pacioni, to present information regarding the 39th Annual GrapeFest — A Texas Wine Experience presented by the Bank of the West that will take place September 11-14. 9. Planning Services Director to present an update to Map 2: Land Use Plan of the Comprehensive Master Plan (Future Land Use Map). PUBLIC HEARING AND RELATED ITEMS 10. City Council to conduct a public hearing relative to the Fiscal Year 2025-2026 annual operating budget. 11. Consider Ordinance No. 2025-054 adopting the Fiscal Year 2025-2026 City of Grapevine Annual Operating Budget and take any necessary action. City Council September 2, 2025 Page 2 NEW BUSINESS 12. Consider Resolution No. 2025-011 declaring a 1999 Freightliner FL-70 Water Truck surplus and authorizing the donation of said vehicle to Grapevine's Sister City, Parras de la Fuente, Coahuila, Mexico, authorize the City Manager to execute all necessary documents, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 13. Consider changing the start time of the October 7, 2025, City Council meeting to 5.30 p.m. to allow the City Council to attend neighborhood National Night Out events. City Secretary recommends approval. 14. Consider the renewal of an annual contract for outside audit services with Forvis Mazars, LLP. Chief Financial Officer recommends approval. 15. Consider a firework permit for the 2025 Colleyville Heritage High School Homecoming Event to be held on September 24, 2025. Fire Chief recommends approval. 16. Consider the renewal of the licenses and support for multi -factor authentication, identity access management, identity, threat protection and response, and compliance with Criminal Justice Information Services from ePlus Technology, Inc. Chief Information Officer recommends approval. 17. Consider the purchase of pass -through evidence storage equipment lockers, evidence management workflow, and shelving storage from Southwest Solutions Group. Police Chief recommends approval. 18. Consider the purchase of automated gates and parking lot fencing for the Animal Shelter from Ware Fencing LLC. Police Chief recommends approval. 19. Consider the purchase of a Skydio XT10 drone and support services from Axon Enterprises Inc. Police Chief recommends approval. 20. Consider an annual contract for pavement marking services with Stripe -A -Zone, Inc. Director of Public Works recommends approval. 21. Consider the minutes of the August 14 Special City Council meeting. City Secretary recommends approval. City Council September 2, 2025 Page 3 Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on August 26, 2025 by 5.00 p.m. �RaPEy vi im Tara Brooks, TRMC, CRM wti i City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council September 2, 2025 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of September, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Paul Slechta Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Leon Leal Council Member Sean Shope Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C. G. Boyle City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor William D. Tate called the meeting to order at 7:01 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities; Public Works; and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:13 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. Following Executive Session, the 4B Economic Development Board and Crime Control Preservation Commission met in the Council Chambers prior to the start of the Council’s regular meeting. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation Council Member Sean Shope gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Troop 7B posted the Colors and led the Pledges of Allegiance. Item 4. Citizen Comments No one spoke during citizen comments. PRESENTATIONS Item 5. Mayor Tate to present a proclamation to the Captain Molly Corbin Chapter National Society Daughters of the American Revolution declaring the week of September 17 through 23 “Constitution Week”. Mayor Tate read the proclamation and presented it to Glenda Price and Members of the Captain Molly Corbin Chapter National Society Daughters of the American Revolution. Mrs. Price thanked the Council and City for recognizing the value of the Constitution. Council did not take any action on this item. Item 6. Mayor Tate to present a proclamation declaring September National Service Dog Month. City Council September 2, 2025 Page 2 Allison Giles and LaurieAnn Cash from Canine Companions described the work of the organization. Yujia Ding, a recipient of one dogs from Canine Companions, described how the organization has helped her. They were also accompanied by the dogs Gordie and Strudel. Mayor Tate read the proclamation declaring September National Service Dog Month. Council did not take any action on this item. Item 7. Chief Steve Standford with the Texas Police Chief’s Association Foundation will present a Certificate of Accreditation to the Grapevine Police Department. Police Chief Mike Hamlin introduced Chief Steve Standford from the Texas Police Chief’s Association Foundation who described the requirements for accreditation, the accreditation assessment and then presented the Certificate of Accreditation to Chief Hamlin, Assistant Chiefs Rebecca Graves and Marc Shimmick, and Lieutenant Timonthy Gill. Chief Hamlin praised the work, leadership and dedication of Lieutenant Gill that helped the Department earn the accreditation. Council did not take any action on this item. Item 8. GrapeFest Co-Chairs, Chuck and Lisa Pacioni, to present information regarding the 39th Annual GrapeFest – A Texas Wine Experience presented by the Bank of the West that will take place September 11-14. Chuck and Lisa Pacioni highlighted the events, entertainment, and Kid’s Zone activities that will take place during this year’s GrapeFest. They also thanked Bank of the West for their sponsorship and the volunteers for their hours of work during the festival. Council did not take any action on this item. Item 9. Planning Services Director to present an update to Map 2: Land Use Plan of the Comprehensive Master Plan (Future Land Use Map). Planning Services Director Erica Marohnic updated Council on the results of the Planning and Zoning Commissions study of the Central and Central Business District areas and described the recommended changes to align the described properties within these areas with the Comprehensive Plan. Commission Chairman Larry Oliver outlined the Commission’s processes and goals of this assessment. Council did not take any action on this item. City Council September 2, 2025 Page 3 PUBLIC HEARING AND RELATED ITEMS Item 10. City Council to conduct a public hearing relative to the Fiscal Year 2025-2026 annual operating budget. Mayor Tate opened the public hearing. Assistant Finance Director Matt Feryan announced the annual budget equals $245.6 million spread over thirteen funds. There have been no changes since Council held a budget workshop on August 14. No one spoke during the public hearing. Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 11. Consider Ordinance No. 2025-054 adopting the Fiscal Year 2025-2026 City of Grapevine Annual Operating Budget and take any necessary action. There was not a separate presentation for this item. Motion was made to approve Ordinance No. 2025-054 adopting the Fiscal Year 2025-2026 City of Grapevine Annual Operating Budget. Motion: Coy Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ORDINANCE NO. 2025-054 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2025 AND ENDING SEPTEMBER 30, 2026; PROVIDING FOR INTRA- AND INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE City Council September 2, 2025 Page 4 NEW BUSINESS Item 12. Consider Resolution No. 2025-011 declaring a 1999 Freightliner FL-70 Water Truck surplus and authorizing the donation of said vehicle to Grapevine’s Sister City, Parras de la Fuente, Coahuila, Mexico, authorize the City Manager to execute all necessary documents, and take any necessary action. Director of Public Works Bryan Beck presented this item. The donation to Parras de la Fuenta will be used to deliver drinking water to areas outside of the City that are not tied into the City’s utility system. Motion was made to approve Resolution No. 2025-011 declaring a 1999 Freightliner FL-70 Water Truck surplus and authorizing the donation of said vehicle to Grapevine’s Sister City, Parras de la Fuente, Coahuila, Mexico, authorize the City Manager to execute all necessary documents, and take any necessary action. Motion: Slechta Second: Rogers Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 RESOLUTION NO. 2025-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE; PROVIDING FOR THE DONATION OF SAID PROPERTY TO PARRAS DE LA FUENTE, COAHUILA, MEXICO; AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 13. Consider changing the start time of the October 7, 2025, City Council meeting to 5:30 p.m. to allow the City Council to attend neighborhood National Night Out events. City Secretary Tara Brooks recommended approval to change the start time of the October 7, 2025 City Council meeting to 5:30 pm. City Council September 2, 2025 Page 5 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for outside audit services with Forvis Mazars, LLP. Chief Financial Officer Jeff Strawn recommended approval of the annual contract for outside audit services for an estimated amount of $130,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 15. Consider a firework permit for the 2025 Colleyville Heritage High School Homecoming Event to be held on September 24, 2025. Fire Chief Darrell Brown recommended approval of the firework permit for Colleyville Heritage High School’s Homecoming Event that will be held on September 24. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 16. Consider the renewal of the licenses and support for multi-factor authentication, identity access management, identity threat protection and response, and compliance with Criminal Justice Information Services from ePlus Technology, Inc. Chief Information Officer Tessa Allberg recommended approval of the renewal of the licenses and support for multi-factor authentication, identity access management, identity threat protection and response, and compliance for a total amount not to exceed $60,835. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 City Council September 2, 2025 Page 6 Item 17. Consider the purchase of pass-through evidence storage equipment lockers, evidence management workflow, and shelving storage from Southwest Solutions Group. Police Chief Hamlin recommended approval of the purchase of lockers, evidence management workflow and shelving storage for an amount not to exceed $47,889. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 18. Consider the purchase of automated gates and parking lot fencing for the Animal Shelter from Ware Fencing LLC. Police Chief Hamlin recommended approval of the purchase of automated gates and parking lot fencing for a total amount not to exceed $28,995. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 19. Consider the purchase of a Skydio XT10 drone and support services from Axon Enterprises Inc. Police Chief Hamlin recommended approval of the purchase of a Skydio XT10 drone and support services for a total amount not to exceed $30,068. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 20. Consider an annual contract for pavement marking services with Stripe-A-Zone, Inc. Director of Public Works Beck recommended approval of the contract for pavement marking services for an estimated amount of $100,000. City Council September 2, 2025 Page 7 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 21. Consider the minutes of the August 14 Special City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:17 p.m. Motion: Coy Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal and Shope Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of September, 2025. APPROVED: ___________________________ William D. Tate Mayor ATTEST: _____________________________ Tara Brooks City Secretary City Council September 2, 2025 Page 8